Asset Officer at International Rescue Committee (IRC)

JOB PURPOSE/OBJECTIVE

• To provide all necessary logistical support to the SC Manager to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
• The Assets Officer is responsible for the efficient coordination and management of all assets for IRC. One of the core functions of the incumbent as an integral member of the Supply Chain Department is, s/he must be able to manage, label and track all assets and maintaining audit-compliant records.

KEY RESPONSIBILITIES:

• Asset and Property Management
• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Manager on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all IRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Manager to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service

Reportings:

• Prepare and submit accurate inventory and Asset reports to the supervisor on time as per donor regulations for Assets.
• Prepare and submit disposal plans
• Any other Assets reports required by SCM or direct supervisor

SC Compliance:

• To ensure all SC activities are carried out to a satisfactory standard.
• To ensure that the necessary logistics and organization is effected for all projects.
• Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
• To assess potential projects as requested by SCM/Field coordinator.
• To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
• To complete required reports and submit a monthly logistic reports for all SC activities in all sites to SCM.

Compliance and Ethics:

• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Implementing internal and external audit corrective action plans (CAPs)
• Promptly Inform the Supply Chain Manager of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites (Ms word, excel, PPT,outlook)
• Knowledge of ERP
• Must have cognate skills in computer appreciation.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions