Executive Assistant to the Managing Director at Baobabplus

Job Summary

• The Executive Assistant (EA) to the Managing Director (MD) provides high-level administrative support to the MD by handling information requests, preparing reports, managing schedules and correspondence, coordinating executive communications, and ensuring effective time and task management.
• The EA plays a key role in streamlining executive-level operations and serves as a liaison between the MD and internal/external stakeholders.

Key Responsibilities

• Manage and maintain the MD’s calendar, including scheduling appointments, meetings, travel, and conferences.
• Handle confidential correspondence, prepare memos, reports, presentations, and other documents as required.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD.
• Coordinate communication between the MD and executive team, departments, board members, regulators, and key partners.
• Prepare briefing materials for meetings, events, and speaking engagements.
• Attend meetings with or on behalf of the MD, record minutes, and ensure timely follow-up on action items.
• Organize and coordinate strategic and administrative projects on behalf of the MD.
• Monitor and manage communications to ensure prompt attention to time-sensitive requests.
• Coordinate domestic and international travel arrangements, including visas, accommodations, and itineraries.
• Manage sensitive matters with a high level of confidentiality and discretion.

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Finance, Economics, or related field.
• Minimum of 5 years post NYSC experience in a similar executive support role, preferably in banking or financial services.
• Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with the Nigerian financial regulatory environment is an added advantage.

Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism.
• Ability to work independently and take initiative.
• Strong attention to detail and ability to multitask.
• Proactive, reliable, and trustworthy.
• Interpersonal skills to build relationships with stakeholders at all levels.

Working Conditions:

• Full-time, in-office role with flexibility for occasional remote work or extended hours as required.
• Must be able to handle a fast-paced environment and shifting priorities.