Job Opportunities at Eclat HR Consulting Ltd

Salary:  N 200,000

Responsibilities

The ideal candidate will (but not limited to):

• Manage stock control and inventory checks.
• Have a keen eye on budgets and budgetary changes.
• Communicate changes in an order process to relevant parties.
• Ensure that health and safety regulations are followed.
• Document procedures for third-party monitoring.
• Create and monitor projects and teams.
• Review workloads and manpower to ensure targets are met.
• Support the CEO or executive team’s vision and process ideals.
• Ensure staff working on processes are happy and operating efficiently.
• Support all functions of the business to work together.
• Monitor compliance to the standard processes.
• Maintain constant communication with management, staff, and vendors to ensure proper operations of the organization.
• Develop, implement, and maintain quality assurance protocols.
• Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization’s internal capacity.
• Actively pursue strategic and operational objectives.
• Ensure operational activities remain on time and within a defined budget.
• Track staffing requirements, hiring new employees as needed.
• Oversee accounts payable and accounts receivable departments.
• Compile the reports of all the departments monthly.

Requirement

• A graduate with a minimum of 3 years’ experience in executive management of both skilled and unskilled labour.
• Must possess a good knowledge of HR, Account, and supply chain in running and managing a business.
• Quality assurance certification is an added advantage.
• Proficiency in Microsoft office suites (Word, Excel, and Power point.)

Required Competencies:

• Knowledgeable in Facility Management  
• Strong computer literacy
• Attention to details and procedures.
• Ability to liase and communicate with clients directly.
• Familiar with administrative software.
• Strong reporting and problem solving skills.
• Good negotiation and analytical skills.
• Excellent verbal and written communication skills
• Excellent customer service with a client focus.
• Effective team management.
• Ability to prepare reports monthly.
• Displays integrity - transparency in dealings with management, staff, and other individuals that you may encounter.
• Exceptional interpersonal skills to enable professional interaction within staff and management.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Leadership management skills- understanding of emotional intelligence.
• Must be self-motivated and have a strong sense of leadership.

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Salary:  N 70,000

Responsibilities

The ideal candidate will (but not limited to):

• Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
• Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
• Responsible for organizing internal and external meetings on behalf of the Director while ensuring all requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
• Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
• Write and distribute comprehensive minutes and action points to all members post-meeting.
• Draft and write high-quality reports and presentations, as required by the Director.
• Assist in structuring and planning the calendar of events for the company.
• Maintain confidential files; records, reports, and contact information.
• Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Participate in regular team meetings to help identify process flow improvements and efficiencies.
• Perform other tasks as assigned.

Requirement

• A graduate in Administration/ Management
• Minimum of 2-3 years of Administrative/ Executive Assistance Experience.
• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to detail.
• Excellent planning and organizing skills.
• Ability to prioritize assignments and tasks.
• Ability to deliver on assigned mandates.
• Demonstrable leadership abilities.
• Excellent communication skills.
• Team building techniques.
• Skilled in the art of multitasking
• Must be very bright, energetic and proactive.
• Must be relatable