Job Opportunities at DFG Relief Initiative

Grant Manager at DFG Relief Initiative - Volunteer

Location: Maiduguri

Location: Maiduguri
General objective:

• Ensure the mission produces high quality and timely proposals, including reports, assessments, and any other documents shared externally;
• Ensure the follow-up of the grants for the national office and ensure compliance with the relevant stakeholders;
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits, and close-out procedures;
• Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress and track contractual obligations;
• Ensure grant management procedures are followed and donor compliance requirements are met;
• Support budget preparation and modification;
• Review and ensure donor reports are coherent, accurate, and submitted timely;
• Ensure projects are implemented in compliance with DFGRI guidelines and relevant donor regulations;
• Maintain and update grant files (electronic and hard copy files);
• Coordinate grant audit exercise and ensure no exceptions/disallowances;
• Lead in the implementation and monitoring of grants milestones, tracking grants deliverables and monitoring grants delivery against grants budget;
• Support the Executive Director in the external communication for various audiences.

Your Profile

Experience:

• Minimum 3 years of experience managing humanitarian grants with Development studies, Business studies, or project management experience preferred;
• Experience in proposals with rigorous requirements and tight deadlines;
• Experience developing reports and any other contractual and donor deliverables, respecting donor and DFGRI requirements;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
• Experience with donor funding regulations, procedures, and reporting requirements;
• Experience working with multi-donor projects;
• Experience in developing and interpreting donor budgets;
• Ability to work independently and meet tight deadlines with minimal supervision;
• Experience leading and/or working in a consortium;
• Excellent organizational skills: ability to multi-task and work independently and productively in a fast-paced and detail-oriented environment;
• Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various geographical and time zones;
• Strong initiatives and improvisation capacities;
• Demonstrated attention to detail and ability to follow procedures, meet deadlines and work both independently and cooperatively with team members;
• Good stress management;
• Excellent English (written, spoken, and read) is mandatory.
• *Expatriates living in and/or outside the country and willing to volunteer remotely are encouraged to apply even if on a short-term basis*.

Other desirable qualities: 

• Solution making oriented;
• Team player
• Leadership and management;
• Coordination with partners;
• Planning and prioritization;
• Flexibility;
• Capacity to work under stress.
• DFG Relief Initiative is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, or disability. Qualified female candidates are particularly encouraged to apply.

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Location: Borno, Kaduna States

Program Quality And Implementation

Key Job Responsibilities

• Oversee and ensure the successful implementation of the program, in adherence with donor requirements;
• Ensure quality and timely implementation of the project against set objectives, targets, and work plans;
• Help assess and strengthen partnerships, applying the appropriate application of partnership principles, concepts, tools, and approaches;
• Support programming of all activities throughout relevant project cycles – project design, start-up, implementation, and close-out – to ensure efficient and effective implementation in line with DFGRI program quality principles and standards, donor requirements, and good practices;
• Ensure the project utilizes best practices, policies, and guidelines consistent with program protocols;
• Actively support project activities through field visits, surveys, and/or exchange of information with partners to assess progress, identify bottlenecks and take timely decisions to resolve issues and/or refer to relevant officials for timely resolution;
• Analyze and evaluate project performance data following MEAL policy;
• Proactively identify issues and concerns and use participatory processes to overcome obstacles;
• Ensure robust financial and monitoring and evaluation systems are in place for high-quality programming.
• Reporting, Institutional Learning, Documentation, And Sharing
• Compile field-based reports for DFGRI and external donors;
• Identify, document, and lead any efforts to document best practices and lessons learned from the project for organizational learning and donors;
• Take the lead in the completion of success stories and case studies – modify as needed based on the intended audience.

Capacity Building And Supervision

• Support the development of partner capacity building plans and strategies;
• Ensure completion and dissemination of reports/documentation of relevant partnership initiatives in keeping with established requirements;
• Coordinate and monitor financial and material resources relevant to project needs, and through planning and oversight ensure efficient use of project resources;
• Remain current on agency guidelines, learning initiatives, and policies related to capacity strengthening;
• Identify and coordinate relevant training events for DFGRI and partner staff to advance knowledge and skills on various programming aspects.
• Coordination And Representation
• Ensure effective coordination with DFGRI internal and partners staff and provide frequent feedback and updates.

 Key Working Relationships
Line report: Deputy Director (Programs)

Internal: MEAL, Gender, Grant, and Deputy Director (Programs)

External: Partner staff, relevant stakeholders.

Education And Experience

• B.Sc., HND or its equivalent in International Development, International Relations, Project Management or related field is required;
• Minimum of 2 years of relevant field-based experience in coordinating or managing light to moderately complex projects required, preferably with an international NGO;
• Project management experience in humanitarian and development interventions
• MEAL skills and knowledge preferred;
• Experience in gender, women and girls related projects would be an advantage;
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.
• Able to communicate in English Language (speaking and written) is mandatory
• Understanding of the local languages would be a plus.

Personal Skills

• Strong critical thinking and creative problem-solving skills with the ability to make sound judgments;
• Strong relationship management skills and the ability to work effectively with culturally diverse groups;
• Strong written and verbal communication skills with the ability to write reports;
• Proactive, results and service-oriented.

Knowledge, Skills, And Abilities

• Observation, active listening, and analysis skills with the ability to make sound judgment;
• Good relationship management skills and the ability to work closely with local partners and community members;
• Attention to details, accuracy, and timeliness in executing assigned responsibilities;
• Proactive, results-oriented, and service-oriented.

Required Languages
Knowledge of the local languages would be an added advantage.

Travel
Must be willing and able to travel up to 40% across the various states of intervention.

DFG Relief Initiative is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, or disability. Qualified female candidates are particularly encouraged to apply.

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Location: Borno State
Purpose of the position

The Deputy Director for Programs will work closely with the Executive Director on strategic planning and ensure the effective management and successful implementation of projects in the assigned state and/or regional offices and projects. S/he will also drive the program design, program implementation strategy, designing research and evaluation methods, and ensure DFGRI employees have the right tools and knowledge to successfully execute projects, review systematic data to make informed programmatic decisions, and communicate impact to donors and partners.

Key Job Responsibilities

• Create a programmatic vision in alignment with broader organizational goals and strategies;
• Provide leadership in the development of strategic plans and budgets for all programs;
• Ensure programs are delivered in a creative and cost-effective manner within budget and deploy resources as productively as possible to ensure maximum impact;
• Lead new business development in creating and identifying new opportunities for funding, creating high-quality funding proposals;
• Ensure all relevant organizational policies and procedures (e.g. Safeguarding, Diversity/ Equality, etc) are adhered to by program delivery teams;
• Establish consistent, objective program performance standards of accountability and implement program evaluation systems;
• Ensure all implemented activities are relevant to the mission and vision of the organization;
• Engage the external community and stakeholders to build and maintain essential relationships;
• Initiate priority transversal projects: transversal protection, conflict-sensitive analysis, situational analysis;
• Set up a common organization of work between the departments under his responsibility (Wash, MEAL);
• Coordinate programs activities for all DFG Relief Initiative offices across the various states of intervention;
• Establish an effective monitoring system for compliance and programmatic accountability;
• Support the structuring of the MEAL department;
• Identify fundraising strategies that benefit and complement the mission and vision of DFG Relief Initiative;
• Contribute to the organization's overall strategy, leadership, and management.
• Establish an effective monitoring system for compliance and programmatic accountability;

Strategy and Programmatic Oversight

• Plan the delivery of the overall program portfolio and its activities in accordance with the mission and the goals of the organization;
• Develop new programmatic initiatives to support the strategic direction of the organization;
• Develop an annual budget and operating plan to support the Programs directorship;
• Develop funding proposals for the program to ensure the continuous delivery of services;
• Ensure that all programs and project delivery operate within the policies and procedures of the organization;
• Ensure that all programs comply with all relevant legislation and professional standards;
• Ensure projects have clear metrics, measurable outcomes, and well-defined project plans for each participating partner;
• Lead Program Teams to develop measurable outcomes/program evaluation and indicators for each program/project;
• Work collaboratively with program managers and communications teams to develop and implement effective evaluation processes to measure and communicate project impact externally.

Team Leadership

• Lead resource recruitment, management, and assignment of all Program team members;
• Ensure optimal resource allocation for all programs and projects;
• Implement the human resources policies, procedures, and practices of DFGRI;
• Establish and implement a performance management process for all program staff;
• Ensure an enabling environment for staff performance, recognition, and reward where applicable, of the program team to encourage staff productivity, innovation, and performance;
• Develop and oversee program orientations, professional development training, reflections, & generally supervising and supporting opportunities.
• Relationship Building and Stakeholder Management
• Support the Executive Director in leading engagements and building long-term relationships with the spectrum of stakeholders (Government, Donors, INGOs, and local NGOs, academic bodies, private sector entities, and relevant local civil society, etc.);
• Identify, develop, negotiate and manage program partnerships and agreements as appropriate;
• Cultivate new and existing relationships with the community we serve with the goal of ensuring sufficient space and resources and access to services;
• Support Program Managers to strengthen relationships with existing program partners and funders;
• Represent DFG Relief Initiative at strategic meetings, events, and forums at national and international levels;
• Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supervises assigned Management and Administrative staff.

Your Profile

• B.Sc. and/or Masters' degree in a related field. Professional certification is preferred;
• Minimum of 7 years relevant experience, at least 4 years in a managerial role NGO experience is an added advantage;
• Ability to lead and manage departmental operations with a focus on broad organizational design and professional approach to all issues;
• Effective delegation of authority and solid work ethic;
• Experience with technology systems and informatics;
• Experience with strategic planning and execution;
• Demonstrated executive/managerial skills, including experience managing complex programs;
• Ability to manage complex budgets, develop staff, and work with executive management on both short and long-term strategic planning;
• Demonstrated capacity to effectively communicate via writing, public speaking, and interpersonal interactions;
• Demonstrated ability to effectively interact with Board of Directors, funders, community organizations, government officials, corporate executives, the general public, and staff;
• Excellent organizational, analytical, and problem-solving skills;
• Strong leadership skills that include the ability to build effective teams, the ability to motivate others, delegate, and make timely/quality decisions.
• DFG Relief Initiative is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, or disability. Qualified female candidates are particularly encouraged to apply.