Job Openings at Creative Associates International

Requisition No.: OPERA01982
Location: Abuja
Employment Type: Full Time
Job Category: Programs

Position Summary

• Creative Associates seeks an Operations Manager for an upcoming education project in Nigeria, which seeks to improve student access to school and literacy outcomes in a language they use and understand in Grades 1-3 in select areas of Nigeria, equitably and sustainably.
• The Operations Manager is responsible for the management of human resources, local procurement, and information technology of the program in a fluid and complex operational environment.

Reporting & Supervision:

• This Operations Manager reports to the Deputy Chief of Party (DCOP).

Primary Responsibilities:

• Ensure streamlined operations systems in line with Creative and donor rules and regulations;
• Provide administrative and logistical support to the portfolio of programs;
• Ensure an in-depth awareness of operational issues in the context of Nigeria;
• Streamline and maintain procurement processes to meet grant deliverables and milestones;
• Serve as the primary liaison to all vendors and subcontractors;
• Responsible for day to day management of subcontracts with international vendors;
• Serve as primary liaison for Creative HQ on international subcontractor issues;
• Manage and oversee staff responsible for arranging travel and logistics for staff and project equipment and inventory;
• Provide timely and accurate reports on location of staff and assets and maintain proper hard and soft copy files for each. Reports may be requested by HQ or donor;
• Responsible for program compliance with Task Order, U.S. Government rules and regulations, and Creative policies and procedures;
• Support DCOP in all operations tasks and duties;
• Manage, train, and mentor key team members in the areas of administration, logistics, human resources, procurement, budgeting and finance; and
• Respond to requests from donor and supervisors as needed.

Required Skills & Qualifications

• At least five (5) years of relevant work experience, including experience with a Contractor or international NGO managing an office or program;
• At least four (4) years of experience supervising complex, high-speed, and challenging field operations in developing countries;
• Familiarity with or have experience in education-type projects;
• Experience with operations, logistics and subcontracts;
• Knowledge of basic operating procedures in high-risk environments;
• Experience in Sub-Saharan Africa;
• Proficient oral and written communication skills in English and local languages;
• Strong analytical capacity; and
• Previous experience working with USAID desired.

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Requisition No.: HUMAN01983
Location: Abuja
Employment Type: Full Time
Job Category: Programs

Position Summary
Creative Associates seeks a Human Resources (HR) Manager for an upcoming education project in Nigeria, which seeks to improve student access to school and literacy outcomes in a language they use and understand in Grades 1-3 in select areas of Nigeria, equitably and sustainably. The HR Manager oversees and manages HR issues on the project.

Reporting & Supervision:

• This HR Manager reports to the Operations Manager.

Primary Responsibilities

• Review CVs and application information and prepare short-list for any vacancies;
• Schedule interviews;
• Organize and assist in conducting interviews alongside senior management;
• Write minutes of the interview proceedings;
• Orienting newly employed staff to the project’s Abuja Office;
• Prepare and provide new employee documents containing Creative rules and regulations;
• Process and compile employee records confidentially and accurately in files;
• Work with Team Leaders to ensure employees who go on leave fill in Leave Forms;
• Ensure individual employees fill in and submit Time Sheets on time;
• Reconcile Timesheets with information on Leave Forms;
• Ensure all employees are on Medical Insurance, together with their eligible dependents;
• Ensure all queries and challenges faced by employees regarding their medical insurance are attended to by the Insurance Company for clearance;
• Monitor contract renewals and ensure performance evaluation is completed;
• Provide information as required by Compliance Officers/Auditors during the control/audit exercise;
• Perform general administrative duties like mailing and receipt of internal and external mail for the administration, courier service arrangement and if needed give assistance to faxing, photocopying and making sure that staff contacts are updated;
• Perform other duties as assigned by the Human Resource Director (Creative Home Office); and
• Prepare minutes for staff meetings.

Required Skills & Qualifications

• BA/BS degree in relevant field highly desired;
• Three (3) years of prior relevant experience in Human Resources Management;
• Previous experience working on programs funded by international donors (preferably USAID);
• Strong communication skills;
• Fluency in English and local languages required.

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Requisition No.: PROCU01981
Location: Abuja
Employment Type: Full Time
Job Category: Programs

Position Summary

• Creative Associates seeks a Procurement Manager for an upcoming education project in Nigeria, which seeks to improve student access to school and literacy outcomes in a language they use and understand in Grades 1-3 in select areas of Nigeria, equitably and sustainably.
• The Procurement Manager will be responsible for managing a team of Procurement Officers and overseeing the Contract’s overall procurement processes, ensuring the procurements of goods and services are in line with the budget and projection, and providing regular procurement mentoring to project staff to support project implementation.

Reporting & Supervision:

• This Procurement Manager will report to the Operations Manager.

Primary Responsibilities

• Manage and oversee the procurement team and support the Chief of Party (COP), Deputy Chief of Party (DCOP), and technical teams in procurement needs;
• Approve procurement requests and ensure procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, are in line with USAID and Creative policies and local law;
• Provide support to the DCOP in programmatic, strategic development and quality control duties; and liaise with USAID and government stakeholders to respond to their informational, data and monitoring requirements;
• Develop and deliver reports and written documentation related to technical activities to be reported to USAID, including weekly, quarterly and annual reports, and all relevant project deliverables;
• Perform other duties as assigned.

Required Skills & Qualifications

• A minimum of a bachelor’s degree in related field preferred;
• At least five (5) years of relevant work experience, including at least three (3) years of experience managing and supervising a team;
• Experience working on USAID or similar internationally funded programs;
• Experience in Sub-Saharan Africa;
• Strong knowledge of donor procurement rules and regulations;
• Strong ability to use and develop management and tracking systems;
• Strong communication skills;
• Oral and written working proficiency in English;
• Ability to work under pressure in challenging working and living conditions; and
• Ability to travel internationally or domestically upon short notice.