Job Openings at Alpha Mead Group

Job Description

• Provide exceptional customer service experience to guests coming into the facility
• Provide administrative support to various departments • Redirect phone calls to the appropriate department and takedown messages.
•  Receive letters, packages, etc. and distribute them to the intended recipients
• Work with the facility manager in ensuring facilities are clean and tidy
• Keep updated records and files
• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems that ensure productive and efficient office operation.
• Supervise cleaning staff to ensure the environment is tidy and welcoming
• Manage database of customers or clients coming into the facility
• Ensure meeting and board rooms are in good condition before usage
• Responding to inquiries from internal and external staff in a timely manner
• Organizing an efficient filing system for maintaining confidential and important admin documents
• Manage files such as job files, vendor files, and other files related to the company’s operations.
• Oversee maintenance of office facilities and equipment. • Proper documentation of invoices and receipts
• Carry out other tasks as assigned by the Admin Manager

SPECIFICATIONS

• First degree in any field
• Minimum of 1 years of experience as an office administrator
• Experience with MS Office, especially MS Word and MS Excel
• Strong multitasking skills with the ability to prioritize tasks
• Problem-solving skills with a keen eye for details
• Exceptional time-management and organizational skills
• Strong verbal as well as written communication skills

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Job Description

• Work with the facility manager in conducting MBWA on the facility
• Provide thought leadership on all F.M service delivery and act as a subject matter expert for service delivery for a total FM offer
• Driving service excellence through service delivery and innovation whilst maintaining compliance within health, safety, and sustainability activities
• Ensure PPMs are conducted and properly coordinated
• Oversee and facilitate toolbox meetings on-site
• Supervise the maintenance and repair of buildings, grounds, and equipment, including hiring contractors for major projects
• Oversee the water and sewage treatment plant processes to ensure proper hygiene
• Monitoring equipment and machinery to ensure that they are in good working order
• Manage unplanned maintenance, repair, and recovery for the facility as required within the shortest possible time.
• Follow-up on timelines to ensure periodic services such as generator and elevator servicing, facility
• Adopt energy-saving techniques by turning off lights, putting off equipment, and use of inverter to the firm’s advantage and sourcing for other energy-saving options
• Assist with and coordinate internal office and furniture moves
• Work with the Facility Manager with special projects-related duties such as office construction and refurbishments and vendor bidding processes.
• Manage and ensure routine fumigation of offices across the branches.
• Execute other assignments as assigned by the Facility Manager

Qualifications

• B.Sc. in Estate Management, Engineering, or any related field.
• Between 1 - 2 years of experience as a Facility Officer in a Facility Management Company
• Knowledge of Facility Management Enabled Software will be a big plus
• Strong problem-solving skills
• Knowledge of Microsoft Office

Core Attributes

• Willingness to take initiative and collaborate, positive attitude, and keep confidential.
• Detail-oriented and process-driven
• Demonstrated flexible approach and ability to work under pressure and to organise and manage
• Sound communication skills expressed in written and verbally
• Demonstrate traits of an Alpha Mead Breed in ways of working: strive for impact, take initiatives, collaborate openly, and innovate fearlessly

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Responsibilities

Cost Estimation:

• Collaborate with project managers and management team to develop meticulous cost estimates aligned with project specifications.
• Collect cost data to estimate total costs for both current and future projects
• Aid in selecting subcontractors or vendors and in hiring labor to keep cost estimates on schedule and ahead of schedule
• Track actual costs as a project develops and assess cost effectiveness of projects, services or products
• Set up cost reporting and monitoring procedures and systems in order to streamline the process
• Use industry-best practices and cutting-edge software to calculate material, labour, and overhead costs for the set initiatives.

BOQ Pricing for Assigned Projects:

• Evaluate and price BOQs for the assigned projects, ensuring accuracy and compliance with industry standards.
• Prepare bids, hire subcontractors and place orders with vendors
• Work closely with the organisation's procurement teams to secure updated pricing for materials and services.

Data Analysis:

• Stay abreast of market trends and conduct in-depth analyses relevant to specific requirements.
• Maintain a comprehensive database of cost information to facilitate efficient future project planning.
• Use actual expenses to update materials and labor cost databases
• Analyze historical data and current trends to improve processes and reduce costs

Project Documentation & Investigation:

• Prepare and present clear, concise cost estimates and pricing information tailored to the project needs.
• Document assumptions and methodologies, ensuring relevant stakeholders have transparent insights into the estimation process.
• Perform onsite investigations during the course of a project and make adjustments to project budgets as needed
• Visit sites to verify proposal accuracy, take photos and make additional observations

Stakeholder Management:

• Effectively collaborate with cross-functional project teams, engineers, architects, and other stakeholders to ensure seamless communication and precise cost information.
• Consult with construction foremen, vendors, clients and management personnel to discuss estimates and resolve issues that may arise
• Provide stakeholders with necessary explanations for cost variations and updates.
• Analyze documentation, such as blueprints and other data, to prepare materials, cost, time and labor estimates
• Break down all expenses and prepare reports to assist management in the organizing, planning and scheduling of work

Qualifications

• First degree in Civil Engineering, Building, Construction Management and any related discipline
• Minimum of 5 years of experience as a Cost Estimator in a construction/Engineering setup
• Deep understanding of project scheduling
• Good knowledge of Financial Analysis Tools
• Ability to work both independently and collaboratively
• Ability to read and interpret blueprints.
• Good verbal and written communication skills.
• Proficient with computer estimation software.
• Good project management skills.
• Possession of professional certifications such as COREN or PMP