Jobs at Africa Youth Growth Foundation

Role Purpose

• As the Head of Operations overseeing Finance, Logistics, HR/Admin, and Procurement functions, you will play a pivotal role in driving the operational efficiency and effectiveness of our organization.
• Your strategic leadership and visionary thinking will be crucial in harmonizing diverse operational aspects to ensure the seamless execution of projects, compliance with regulations, and achievement of our mission to [Mission Statement].
• This role presents a unique opportunity to contribute to meaningful changeProcurement and community empowerment through operational excellence.

Job Responsibilities

• Develop and implement operational strategies aligned with the AYGF’s mission and strategic objectives.
• Oversee financial management, including budgeting, reporting, and financial analysis.
• Lead procurement activities, ensuring cost-effective sourcing and compliance with procurement guidelines.
• Streamline logistics and supply chain processes to ensure timely and efficient project execution.
• Manage HR and administrative functions, including recruitment, staff development, and facilities management.
• Allocate and manage resources efficiently across departments to optimize operational outcomes.
• Mentor and lead department heads, fostering collaboration, innovation, and professional growth.
• Drive process improvements across functions to enhance productivity and operational efficiency.
• Ensure compliance with legal, regulatory, and ethical standards in all operations.
• Cultivate and maintain positive relationships with external partners, vendors, and stakeholders.
• Generate insightful reports on operational performance, financial metrics, and key indicators.
• Utilize data analysis to inform strategic decision-making and enhance organizational performance.
• Uphold ethical standards and promote transparency, accountability, and integrity in operations.

Outcome:

• The Head of Operations will play a pivotal role in steering the AYGF’s operational functions toward excellence, contributing to the organization’s ability to make a lasting impact on the communities we serve.
• Through strategic leadership, resource optimization, and adherence to ethical standards, you will ensure the successful implementation of projects, seamless logistics, compliant procurement, and a motivated workforce.
• Your efforts will directly support the AYGF’s mission, empowering individuals and communities to thrive and prosper.

Essential Requirements

• A University Degree in any relevant area and post-graduate qualification in Business Studies, Operations Management, or a related area of study
• 6– 10 years relevant work experience.
• Significant management-level experience in a post with operational and administrative responsibility
• Strong track record of impact and success, with sound financial abilities with a proven record of budget management
• Proven experience in staff management and influencing people
• Excellent skills in MS Word and Excel
• Excellent record-keeping and report-writing skills
• Excellent interpersonal, verbal, and written communication skills, with an ability to work effectively with a variety of nationalities and personalities at all levels within the Unit
• Enthusiastic, energetic, diplomatic, tactful, flexible, adaptable, and self-motivated with a heads-up, hands-on management style and ability to lead by example
• Ability to multi-task, manage a large workload and adapt to new situations quickly
• Ability to make tough decisions when required
• Willingness to live in a rural setting with limited facilities

Desirable:

• Previous experience in an NGO sector and familiarity with the sector’s operational framework.

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Position Summary

• The Resource Mobilization Officer will be responsible for supporting the development and implementation of AYGF’s overall organizational resource mobilization strategy.
• He/She will ensure proper relationship building to cultivate and leverage an ever-stronger donor support base for AYGF across select bilateral, multilateral, philanthropic, and corporate partners.
• Working closely with other Program teams, s/he will lead the development and presentation of proposals to potential donors and partners, support teams on compliance to donor and AYGF requirements during project implementation, and coordinate stakeholder management across donors on an ongoing basis to maximize delivery of the strategic partnerships and shared mission.

Key Responsibilities

• Resource mobilization strategy and systems development
• Developing and maintaining a current understanding of AYGF’s programs.
• Anchoring on AYGF’s institutional resource mobilisation strategy, assist in the design, implementation and coordination of an institution-wide, comprehensive donor relations and stewardship system that fosters positive and mutually rewarding relations between AYGF and its donors.
• Contribute to and review AYGF’s strategy documents and knowledge management products to help best position the institution for resource mobilisation.

Donor cultivation:

• Under the guidance of the Human Resource unit, take initiatives to expand AYGF’s current donor base, through effective stewardship and new funding opportunities as may be developed to grow donor support for AYGF
• Working with other Resource Mobilisation Officers, develop concept notes, proposals and budgets which drive the achievement of AYGF’s strategic plan and align with both AYGF and donor priorities.
• Prospecting bilateral, multilateral, philanthropic, and private sector partners and translating partnership opportunity into both funds and leverage in furtherance of program and resource targets.
• Provide other support as required in the implementation of the Resource Mobilisation Strategy.

Donor management:

• Establish and maintain strong relations with a portfolio of donors as a foundation for resource mobilisation efforts. Includes gathering intelligence and analyzing key trends in individual donor policies and plans vis-à-vis AYGF;
• Organize briefings, meetings, visits and events with current and prospective donors, coordinate programmatic and logistical arrangements, draft reports and set action plans for follow-up;
• Respond to internal and prepare response to external queries regarding donor contributions;
• Support teams to ensure compliance on donor and AYGF requirements, including ensuring timely and quality reporting
• Leadership support and external engagement
• Have regular communication with donors, prospective and established, while working closely with AYGF’s Communication Unit to coordinate inputs to external events and opportunities
• Support the Chief of party in identifying representational events with the potential for meaningful donor interaction. Provide proactive and timely advice to senior management on strategic interaction with individual donors.
• Represent AYGF at external forums and meetings on occasion to position the institution with donors and partners critical to achieving AYGF’s strategy.

Requirements

• Candidates should possess a Bachelor’s Degree qualification with 3 – 5 years work experience.
• Strong Proposal writing skills.