Latest Vacancies at ActionAid (AA) Nigeria

Responsible To: Director of Finance
Grade: 10
Line Management: Project Finance Coordinators, Project Finance Advisors, Treasury Advisor and Finance Consultants

Job Purpose

• The position holder will be a member of ActionAid Nigeria (AAN) Country Management Team (CMT) and will provide management with relevant financial information to assist in the smooth running of the organisation.
• S/he will ensure financial and legal integrity of the organization on donor funded projects in particular and within the framework of the policies and procedures established and the requirements of the local law. This post involves a full range of financial control and management activities.

Broad Goals:

• Ensure maintenance of financial integrity of the organisation.
• Ensure improvement and compliance with organisational policies and procedures and professional standards.
• Supports in making key decisions with respect to all donor funded projects.
• Ensure compliance with relevant laws at the local and international levels.
• Ensure capacity building of finance and non-finance staff within the organisation and partner organisations.
• Ensure effective process of budgets and budgetary controls.
• Ensure meeting organisational accountabilities both internal and external.

Main Responsibilities

• Support in designing, installing, implementing and maintaining adequate accounting and internal control systems.
• Engage in the internal and external audit process and management for the projects- planning and responding to audit queries/findings and follow up on the implementation of their recommendations; whilst also providing support to Project Accountants on all project audits.
• Participate actively in budget and planning processes for AAN and partners; and take a lead in central cost (National Office) budget; prepare monthly, quarterly as well as mid-year forecasts.
• Coordinate the preparation and approval of annual budget and ensure the budget is uploaded into the SUN accounting system by December of the current year.
• Prepare monthly and quarterly management accounts for Country Management Team (CMT) and other stakeholders.
• Support the Director of Finance in preparation of the Annual Finance Report and Statutory Report.
• Carry out quality control checks by ensuring that:
  • Donor agencies’ financial reports are timely, correctly formatted and contains relevant entries.
  • Payment of invoices and other requests are timely and in accordance with AAN policies and procedures.
  • Effective and Efficient management of cash and bank accounts.
  • Valid input data are entered into the accounting systems.
  • Remittances of statutory returns are made to the relevant authorities.
• Highlight as part of monthly management accounts key audit recommendations for implementation.
• Translate project budgets into AAN standard SUN budgets formats for all successful projects proposals.
• Coordinate timely and accurate financial reports to the donors in accordance with the project contract agreements.
• Periodically ensure update of project budgets for activity revisions, additional funding received and communicate budget revision to project managers and partners
• Track and ensure income received from donor is accounted separately by project.
• Develop and update regularly financial expenditure tracking tools and share them with staff and partners.
• Coordinate the review of financial information from implementing partners for accuracy and completeness against set guidelines
• Monitor reporting deadlines for each project and communicate them to all project staff to ensure financial and programme are sent to donors on time and for consolidated management report.
• Work with Director of Finance on project fund remittance and arrange for timely transfer of project funds to implementing partners in line with budget.
• Support in the preparation of the Mid Year and Annual Finance Report in relation to the donor funded projects component.
• Give guidance to proposal development team in developing proposals and budgets that are realistic and meets all key donor requirements.
• Assist partner organizations in developing policies and financial management systems relevant to management of donor funds.
• Provide financial advice to the Programme team and partners as required for them to improve on their financial management skills.
• Coordinate and provide responses to donor reports sent or additional information requirements.
• Ensure that ActionAid funds and assets are being used for rightful purposes as intended by the donors.
• Ensure an up-to-date Fixed Asset register schedule and ensure proper treatment of depreciation in SUN.
• Monitor Partners and organizational performance to ensure reduced risk of loss of ActionAid funds and/or integrity.
• Provide advice to senior management team on statutory aspects of the programme work.
• Safeguard the organization from errors, fraud that may result in loss of funding, heavy penalties due to non-compliance with legislation, contract agreement and loss of integrity, low staff productivity and morale for partner organizations.
• Support the Director of Finance on Taxation and Tax matters by working with the Tax consultant and relevant tax authorities to ensure AA Nigeria up to date in the followings: tax deduction and remittance to relevant tax authority, respond to all tax queries promptly and that annual tax return are done as at when due and reconcile with the relevant tax authority.
• Coordinate preparation of weekly treasury position (Cash/Bank balances).
• Provide capacity building to finance and non-finance staff of AAN and partner organisations.
• Process inter Country Programme transactions and ensure such is posted immediately the information is received.
• Work with relevant Project Accountants to create and update project database (soft and hard) with relevant project information for existing and new projects.
• Ensure that the filing systems (soft and hard) are created and maintained and could be easily accessed and referred to.
• Represent AAN in local and international conferences and workshops as appropriate.
• Take up any other responsibilities as assigned by line manager.

Working Relationships

• Internal Relationships: Entire AAN staff
• External Relationships: Partners, Relevant Government Agencies, external auditors, Donor Community, INGO Community and other stakeholders.

Person Specification
Education Qualifications:

• First Degree in Accounting/Finance is essential
• Master’s Degree in relevant field is essential
• Nationally recognised Professional Accounting Qualification is essential.

Experience:

• At least 10 years post NYSC experience is essential
• At least 6 years post professional qualification experience with 3 years in a senior position is essential
• Experience in implementing financial control systems is essential
• Experience in using SUN Accounting Systems & Spreadsheets is essential
• Experience in working with International development agencies in a similar position is desirable
• Audit firm experience is desirable
• Experience working with different cultures and nationalities is desirable.

Skill / Abilities:

• Excellent management & leadership skills
• Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
• Ability to work without supervision
• Ability to work under pressure
• Ability to multitask
• Negotiation skills
• Ability to interface effectively with other members of staff and solve problems using own initiative.

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Reporting To: Country Director
Grade: 11
Line Management: HROE Manager, Communications Coordinator, Information Technology Coordinator, Logistics Advisor, Board Liaison Advisor, Administrative Officer

Job Purpose

• The Director, Organizational Effectiveness working closely with other Directorates, leads the development and implementation of the human resources and organizational development strategy that builds and sustains the human resource capacity and performance of ActionAid Nigeria leadership, staff and Board to deliver on the Country Strategic Paper.
• The post holder will be part of the Senior Management/Country Management Team of AAN that makes key strategic decisions and provide input to strategic plans.
• S/he will be responsible for the strategic management, development and management of all human resources at ActionAid Nigeria and also ensure organizational performance and effectiveness.

Specific Responsibilities
Strategic Planning and Development:

• Lead the development of both strategic and annual plans for Organizational Effectiveness directorate in accordance with Country Strategy Paper (CSP) and specified planning guidelines.
• Lead the development of the Human resources and organizational development strategy in line with the Country Strategy Paper.
• Monitor the implementation of the annual plans and the Human resources and organizational development strategy.

Human Resource Management:

• Develop, implement and interpret Human Resource policies, procedures and systems and ensure consistency and harmony with the Global HR/OD framework, other organisational level policies and national labour legislation
• Develop and implement human resource plans that are aligned to country strategy, plans and priorities.
• Facilitate recruitment, selection, induction and orientation processes within the Affiliate
• Develop and implement performance management systems for all staff in the Affiliate including facilitating feedback and development planning processes
• Develop and implement remuneration policies and procedures and carry out regular reviews to ensure external competitiveness and internal equity
• Work with the Country Director, and other directorates in development and implementation of human resource strategies and plans.
• Develop and implement employee welfare and wellness services including medical schemes, insurance, security, work life balance.
• Develop and implement Human resource information systems, records and reports including frequent and periodic availability and accuracy of information thereof.
• Ensure the delivery of high quality and cost-efficient payroll, insurance, travel, procurement and other operational services.
• Lead, along with the Women’s Rights Programme Manager/Heads of Units, the Affiliate’s or International initiatives in developing and improving gender equality within HR/OD systems.
• Be the focal point and take the lead within the Affiliate for implementation of global and regional HR initiatives.

Organisational Development:

• Facilitate design and implementation of effective country organisational structures, which support agreed AAN decision making, authority and accountability approaches.
• Carry out continuous assessment of Leadership, Organisational and staff capacity and commitment to AAN Vision, Mission, Values, Country Strategy Paper and provide feedback to leadership, employees, and stakeholders
• Develop and implement programs for full employee engagement and participation in implementing country strategies, plans and priorities.
• Continuously assess organisational, inter-organisational and intra organisational linkages to develop and facilitate change initiatives required to ensure harmony and operational efficiency
• Participate in and/or facilitate Partner organisational and capacity assessment and development
• Participate in the Accountability, Learning and Planning Systems (ALPS) processes as they relate to the affiliate e.g. Participatory, Review and Reflection Processes (PRRPs), peer reviews, country appraisals
• Along with Programme directorate, carry out assessments of power relations within the Affiliate, develop and implement interventions for power sharing such as empowerment, engagement, involvement, and participation
• Develop and Implement programs to enhance ability of the Affiliate, all its constituent parts and partners ability to implement AAN Vision/mission, Country Strategy Paper and annual planning
• Develop, Promote, Facilitate and sustain an organisational culture and climate that promote AAN values, behaviour and attitudes, ALPS principles within the Affiliate, all its constituent parts and partners.
• Ensures the systems, processes and capacity exists across the organisation to improve strategic human resources, women’s leadership, and performance management
• Facilitate the process of resolution of individual and team conflicts, develop and implement systems for neutral handling of grievances interventions to ensure organisational harmony
• Be the focal person and take lead in implementing global and regional organisational development initiatives in the Affiliate.
• Strengthening Women’s forum to create a safe space for women and ensure sustainability in programming.

Logistics / Administration:

• Develop and implement vehicle management policies and procedures
• Coordinate travel arrangement for AAN staff, partners and visitors coming to Nigeria including visas and ticket purchases
• Facilitate vehicle purchase for AAN as well as coordinate vehicle registration, insurance, maintenance and other issues relating to vehicles.
• Coordinate the management of AAN fleet
• Develop and implement administrative policies and procedures necessary to ensure value for money in procurement of and utilisation of office services and goods
• Develop and implement office procedures systems and practices that promote organisation efficiency and care
• Supervise and coordinate the proper functioning of the facility management units.

Information Technology / Communications:

• Oversee the entire Information Technology (IT) Systems within ActionAid Nigeria
• Advise on appropriate ICT tools that supports the delivery of Country Strategy Paper
• Coordinate the transmission compliance and security of AA Nigeria data
• Oversee the development and implementation of innovative and effective communication and media strategies for ActionAid Nigeria
• Coordinate the management of documentation and publishing of all AAN manuals and publications.
• Facilitate capacity building of AAN Staff and its partners in understanding, documentation and communication of AAN’s thematic areas.

Security:

• Be the Focal person for the organisation on security issues
• Facilitate crisis management training for staff and relevant stakeholders
• Oversees staff security.
• Network with other INGO on security information and management and disseminate to staff
• Participate in Security Focal Persons teleconferences organised by the Global Safety and Security Lead.

Others:

• Participate in international and Regional HR/OD meetings/training.
• Participate in the international and Regional teams and projects.

Working Relationships:

• Internal Relationships: Country Director, Senior Management Team, Country
• Management Team & AAI team.
• External Relationships: CSOs, Partner Organizations & other relevant stakeholders.

Person Specification
Education Qualifications:

• At least First Degree and Master’s Degree in Social Sciences or Arts / Humanities is essential
• Membership of CIPMN and relevant professional Institute is essential
• Specialisation in Human Resources Management is desirable.

Experience:

• At least 10 years minimum working experience is essential
• 5 to 7 years HR/OD experience at Senior Management position, in a large organisation with experience in Human Resource planning, recruitment, design and implementation of progressive HR strategies, systems, procedures and practices is essential
• Good knowledge of National Labour laws and Employee Relations Systems is essential
• Proven experience in leading, supporting and motivating staff and teams is essential
• Experience in working with International development agencies in a similar position is desirable
• Understanding of gender issues in development and demonstrable commitment to promoting gender equity within the organisation is essential.

Skill / Abilities:

• Excellent Management & Leadership skills
• Excellent skills in facilitation and capacity building for inter-linkages between staff, partners & stakeholders
• Excellent conceptual, analytical, documentation and presentation skills.
• Excellent verbal and written communication skills, including report writing.
• Excellent planning and prioritization skills
• Ability to think strategically
• Negotiation skills
• Excellent financial skills
• Ability and experience of working with different cultures and nationalities
• A strong understanding of human rights, women’s rights, and socio-economic justice.

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Locations: Nationwide (North West, North East, North Central, South West, South East, South South)

Details

• ActionAid Nigeria is registered as a company limited by guarantee with the Corporate Affairs Commission under the Companies and Allied Matters Act, 1990. ActionAid Nigeria's Board of Directors was constituted in 2009.
• With the recent retirement of some members of the Board of Directors and in accordance with the requirements of our Governance manual, ActionAid Nigeria is seeking to recruit members into its Board of Directors.

Job Description

• We are seeking experienced Professionals and Public servants with background in Information Technology (Programming for Development), Humanitarian and Resilience, Climate Change and Agriculture, Advocacy, Resource Mobilization, and a Person with disability representative, to replace the retired members of the Board of Diroctors.

Duties
The Duties of the Board are as follows:

• Ensuring execution of strategies, policies and standards within the strategic framework approved by the Assembly.
• Ensuring execution of plans and budgets within the resource allocation framework and long-term financial plan approved by the Assembly.
• Resource mobilisation for the organization.
• Supervision of preparation of the organizations reports which include audit reports.
• Appointment, performance review and termination of appointment of the Country Director.
• Presentation of annual report, strategy and audit reports to the Assembly for approval.
• Oversight of the Organizations risk assessment and management.
• Management of grievances against the Country Director.
• Monitoring and management of Affiliates compliance with the Constitution and other regulations.
• Proposal of matters for the Assembly's consideration and approval.
• Self-review of the Board.
• Presentation of the Boards progress report to the Assembly.
• Approval of the Board Committees terms of reference and the appointment, renewal and dismissal of their members.

Requirements

• Interested candidates applying must have strong values of accountability, good governance, and commitment to the cause of people living in poverty and exclusion, courage of conviction and taking sides with the less privileged to eradicate poverty.
• Experience on other non-governmental organizations Board is essential.

Remuneration
Membership of the Board of Directors in ActionAid Nigeria is voluntary. Therefore, members of the Board of Directors are not remunerated for the work they do for ActionAid Nigeria (they do not earn salaries, sitting allowances, etc). Only travel expenses are reimbursed for meetings held thrice a year.

go to method of application »

Locations: Nationwide (North West, North East, North Central, South West, South East, South South)

Details

• ActionAid Nigeria is registered as a company limited by guarantee with the Corporate Affairs Commission under the Companies and Allied Matters Act 1990. ActionAid Nigeria General Assembly was constituted in 2009. It is the governing authority and highest decision - making organ of ActionAd Nigeria. It delegates governance powers to the Governance Board.
• With the recent retirement of some General Assembly Members and in accordance with the requirements of our Governance manual, ActionAid Nigeria is seeking to recruit Members into its General Assembly.

Job Description

• We seek experienced Professionals and Public servants with background in Governance, Finance, Human Resources and Organizational Development, Women's rights, Communications, Labor Relations, Education Programming, Human Rights, Media, Humanitarian & Resilience, Climate Change and Agriculture, Resource Mobilization, to replace the retired General Assembly Members.

Functions
The Functions of the General Assembly are as follows:

• Uphold the values, vision and mission of ActionAid Nigeria.
• Approve ActionAid Nigeria's overall strategy.
• Elect Conveners of the General Assembly.
• Elect members and support the Governance Board.
• Guide, supervise and approve reports presented by the Board.
• Make binding decisions in relation to any dispute with complaint against the Board.
• Dismiss the Governance Board.
• Appoint the external auditors of AAN whose remuneration shall however be determined by the Board to hold office until the next General Assembly.
• Discuss and approve the statutory audit report, annual report and the annual financial statements presented by the Governance Board.
• Use the powers designated to it responsibly and in the best interest of the organisation.

Requirements

• Interested candidates applying must have strong values of accountability, good governance, and commitment to the cause of the poor and excluded, courage of conviction and taking sides with the less privileged to eradicate poverty.
• Experience in the governance body of a non-governmental organization is essential.

Remuneration
Membership of the General Assembly in ActionAid Nigeria is voluntary. Therefore, members of the General Assembly are not remunerated for the work they do for ActionAid Nigeria (they do not earn salaries, sitting allowances, etc). Only travel expenses are reimbursed for meetings held Once a year.