Job Openings at Bradfieeld Consulting Limited

Responsibilities:

  Front Desk Operations

• To ensure that clients and guests visiting the firm are welcomed warmly upon arrival at the Firm’s reception;
• To offer as appropriate tea/coffee and/or other refreshments to clients or guests as they wait (where necessary);
• To ensure that the meeting rooms are properly set up for meetings and also coordinate their use;
• To ensure that all reading material located at the reception are remain up to date and in good condition;
• To manage all front office equipment and ensure that all damage is reported promptly to the Firm as appropriate;
• To ensure that the reception area is kept neat and tidy at all times.
• To demonstrate excellent phone etiquette by making phone calls and/or responding to all callers in a friendly, professional and courteous manner;
• To route callers appropriately to members of the Firm;
• To return to calls placed on hold every 45 seconds, to give the caller the opportunity to continue holding or to leave a message;
• To take accurate phone messages and inform the necessary parties appropriately.
• To schedule both internal and external meetings as required;
• To manage and update appointment on calendars using Microsoft Outlook.

 Paralegal Services

• Drafting notices of organisational meetings and resolutions to be adopted.
• Coordinating and preparing notices, proxy materials, ballots, affidavit or mailing and agendas for annual and special meetings of stockholders.
• Maintaining a precedent bank of frequently used documents and a Frequently Asked Questions (FAQs) to assist others needing to answer routine questions.
• Assisting with the on-boarding and off-boarding of new client companies to ensure statutory records are accurate and standard provisions enabling the organisation to provide company secretarial support services including standard for Powers of Attorney.
• Preparing drafts of contract, proposing alternative text/clauses for external client/vendor contracts as appropriate.
• Preparing and filing documents and forms necessary to secure appropriate local business licenses.
• Assisting the lawyers with the formation and maintenance of Partnerships and Limited Liability Companies
• Assisting the lawyers on monthly updates, special projects and confidential time/sensitive material.
• Providing legal and research support for international and domestic special projects.
• Developing the Firm’s filing system to improve accessibility of records and increasing paralegal efficiency. Managing databases (electronic and physical); and handling correspondence for the lawyers as applicable.
• Conducting extensive legal research to analyze and verify accuracy of citations, and correct erroneous or incomplete citations where necessary.
• Providing general legal assistance with group projects including research, file maintenance and organisation of company documents. Assisting in preparing legal documents such as legal arguments, motions, contracts and agreements.
• Drafting letters and emails for the lawyers; while efficiently following-up on tasks as stated in emails letters. Organizing and expediting flow of work, initiating follow up action where appropriate and managing expectations in terms of deadlines and outcome of task assigned.

  General Office Administration/Facilities

• Conduct a thorough inspection of the entire office environment, making sure it is orderly and cleaned appropriately daily.
• Ensure that the Firm’s supply closet is constantly and properly stocked with printing paper, ink, pens, paper clips, staplers, files and folders, correction fluid and all other materials required by the Firm.
• Compile, copy, sort and keep records of all office activities including all correspondence dispatched from the office.
• Operate office machinery, including but not limited to, the photocopiers, printers, scanners.
• Ensure all repairs to the Firm’s equipment (water dispensers, kitchen equipment and all non I.T equipment) and fittings (fixing lightbulbs and similar services) are effectively resolved within agreed timelines and in liaison with the Facilities Manager in the Lagos office.
• Personally supervise the cleaners in the discharge of their duties including but not limited to the daily cleaning of the entire office as well as the spring cleaning to be done once a month or more often, if required, and in liaison with the Facilities Manager in the Lagos office.
• Ensure the safe custody of all office keys and abide by the opening and closing checklist.

5.4   Other Functions:

• Attending meetings, participating in committees.
• Preparing a weekly report detailing tasks assigned, status, operations, maintenance and any emergencies encountered weekly; and
• Performing other related duties and responsibilities as directed.

 Other duties as assigned.

Qualifications:

• Bachelor’s degree in Economics, Business Administration or its equivalent.
• Associate degree in Paralegal studies will be additional advantage.

Required Experience:

  Minimum of Three (3) to Seven (7) years’ proven practice in secretarial/administrative experience, paralegal and office/front desk managerial services or similar roles. Relevant experience working in similar roles in a law firm or professional services firm is an advantage.

Rewards:

Competitive compensation and benefits.

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  Mid Level Associate – Corporate Services( Lagos/Abuja)   Responsibilities:        To assist his/her direct reports with the following:

Company Secretarial: 

• Provide support to direct reports, by  coordinating with the clients to schedule   and represent the firm at Board and Annual General Meetings, and  conferences calls;
• Generate required reports in preparation for client meetings, and arrange for execution of such documentation by the directors and shareholders as may be required;
• Conducting a regular legal compliance audit on the company and rendering returns with the Corporate Affairs Commission, Securities and Exchange Commission amongst other as may be required from time to time.
• Drafting and Review of Legal Documents: 
• Assist the senior associate in handling with appreciable skill, the drafting and review of contracts and other legal documentation including letters, memoranda, reports, internal notes etc.;  Assist with the review and negotiation of commercial contracts.

Client Meetings:

• Provide support to direct reports, to conduct meetings, negotiations and discussions on legal transactions, disputes, regulatory and compliance issues; understanding the issues involved and
• preparing detailed reports;  
• Taking an active part in the meetings of the clients, understanding the issues and proffering a possible way of action to deal
• with the instructions of the client;
• Preparing client meeting notes and sharing with the appropriate parties.

Administrative function:

• Assist the senior associate in handling with appreciable skill, all administrative responsibilities;
• Updating and keeping a track of the important legal documents covering a wide range of clients, so that it is made available to the senior associate whenever there is a requirement. 
• Performing other sundry tasks like scanning the legal documents, preparation of bills that need to be issued to the clients, retrieving the necessary supporting legal documents, maintaining the corporate
• database, computing the penalties;
• Starting work-flows and digitally archiving documents pertaining to the department, according to internal procedures and instructions.

 Research and Legal Advice:

• Assist the senior associate in conducting with appreciable skill, required legal research, and gathering all the data and information that is relevant to the instructions;
• Offering advice on the law, legal procedures and on simple to complex legal issues. Studying and identifying the laws
• that are applicable to the instructions;
• Preparation and drafting of various legal opinions, drafts, and other relevant legal material and reports;
• Assisting the other groups/departments of the firm, with reviewing any legal issues arising in their day-by-day activities, and drafting, where required, corporate documentation.

 Reporting:

Timely reporting to the client, any significant variation in the applicable legal framework, which may affect the

Company’s operations.

Preparing periodical reports required by the client on any subject falling within the competence of the corporate practice group, including without limitation compliance reports, newsletters etc.

 Qualifications:

Bachelor of Laws (LLB) and Call to the Nigerian Bar (BL) minimum; and
Master of Laws (LLM) optional.
Required

Experience

Minimum of Four (4) to five(5) years’ experience in handling legal advisory matters within a commercial legal firm or organisation with particular exposure to corporate law, company secretarial, review and drafting of legal documents, regulatory compliance, due diligence exercises, legal advice and research, employment, commercial real estate development and acquisition, Aviation, infrastructure, contract drafting and review processes and negotiation.

Job Specification:

Knowledge Needs:

Candidate must have a passable knowledge of commercial law, including, but not limited to:

• Company Law;
• Corporate governance and compliance practice;
• Legal review and drafting;
• General contract law;
• Company Secretarial;
• Corporate Restructuring generally
• Property Acquisition 
• Commercial Real Estate Development
• Employment law and practice;
• Mergers and Acquisitions practice; 
• Business sale and arrangement.
• Strategic Alliance and Joint Venture
• Real Estate law and practice;
• Taxation law; and
• Due Diligence.