Fresh Vacancies at the Institute of Human Virology (IHVN)

Location: Asaba, Delta
Department: Global Fund
Immediate Supervisor: Finance Officer

Job Description

• The Finance Assistant (Global Funds) will assist in management of Accounts payable and receivable functions such as Preparation of payment vouchers, transfer instructions, journal vouchers, Bank Reconciliation statements, and entering financial records in the organization’s accounting software under the guidance and supervision of the Finance Officer,
• He/she will provide direct support to the Global Fund team and operations on the general management of the Global Funds grant.

Duties and Responsibilities

• Responsible for entering financial information and maintaining financial records in the organization’s accounting software.
• Administration of payments (Preparation of payment vouchers, transfer instructions, etc.)
• Maintenance of cash books.
• Preparation of monthly bank reconciliation statements.
• Preparation and capturing of monthly journal vouchers for the reports of Sub Recipients and other implementing partners.
• Custody of cheques books, vouchers/support documents and transfer instructions to bank(s).
• Proper filling (& custodian) of retirements and support documents of treatment centres & laboratories and other implementing partners on a monthly basis.
• Remittance of WHT on monthly basis.

Minimum Qualifications
Education/Experience:  

• Possession of a B.Sc in Accountancy or Higher National Diploma in Accountancy; professional Accounting qualification will be considered a plus. Minimum of 3 years post qualification hands-on experiecne in an International NGO or Grants operational environment is required.

Knowledge, Skills, and Abilities:

• Applicants should be Abile to work independently with minimal supervision and under pressure.
• Proficiency in the use of computer application (Microsoft office etc.)
• Good working knowledge of Sage 300 ERP.
• Analytical mind and fluency in written and oral communication.
• Ability to relate with subordinates, colleagues and superiors.
• Innovative with sound mind.

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Department: Administration
Reports to: Director of Administration
Scheduled Work time: Monday to Friday
Term: Full Time

Job Summary

• The Successful candidate will provide legal services to the institute and manage the secretariat of the Institute’s board.

Essential Functions
The Legal Officer shall be responsible for:

• Providing legal advice/opinion on various issues relating to the Institute and its subsidiaries.
• Undertaking legal research and legal interpretation of all relevant laws including the Institute’s staff, financial and other internal regulations.
• Preparing agreements and other legal instruments as well as memoranda and correspondences.
• Reviewing all agreements and legal documents, which may create legal obligation for the Institute.
• Overseeing the registration and verification of contractors and consultants for the institute.
• Working with external solicitors on cases involving the Institute.
• Updating the Institute’s details with relevant regulatory authorities when necessary.
• Handling matters related to the board of directors and secretariat.
• Handling matters related to the reflection of structural changes of the Institute.
• Providing Legal guidance/advice on various issues such as corporate regulatory compliance, privacy, anti-trust and competition laws, advertising/promotional matters, corporate governance, fiduciary duty, ethics and strategic transactions within the Department of Administration/Institute, including the preparation of memoranda and correspondences.
• Providing corporate policy guidance by providing advice on labor relations, employment law and benefits matters.
• Updating the details of the Institute and its subsidiaries at the Corporate Affairs Commission when necessary.
• Coordinating other legal and related matters with external solicitors as may be needed/directed.
• Performing other administrative duties as may be assigned from time to time by the CEO, COO and or the Director of Administration.

Minimum Qualifications
Education/Experience:

• Candidates should have an LLB, BL with a minimum of second class lower division.
• At least 3 years post call experience.
• Candidates with LLM may have an added advantage.

Knowledge, Skills and Abilities:

• Excellent analytical, planning and organizational skills.
• Ability to be use initiative (be proactive)
• Ability to maintain confidentiality.
• Excellent communication skills in English, written/verbal and diplomacy
• Have good interpersonal, relationship management skills and possess the ability to work as part of a team.
• Excellent computer skills.