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General Position Summary

The GIRL-H Program Manager will lead the successful implementation of the GIRL-H program in Nigeria and support the implementation across the two other target countries, driving innovation and learning to refine a replicable and evidence-based GIRL-H programming model, and will play a critical role in leading the PPP strategy with support of countries, regional and global teams that will prepare expansion efforts for Mercy Corps’ adolescent girl programming. The Program Manager is an integral part of the project management team of GIRL-H and works closely with the management, technical, and operations fields.

Essential Job Responsibilities

Program Management

• Lead program start-up (bridge) and implementation within Nigeria, including identification or retention of team members and local implementing partners.
• Manage and oversee program implementation in Nigeria, in cooperation with key program stakeholders, including local non-governmental organizations, state and local government officials, community-based organizations, other international agencies on the ground, and key donors.
• Lead engagement with local implementing partners within program locations in Nigeria.
• Collaborate with program, finance, and administrative staff to ensure systems comply with donor and Mercy Corps policies and procedures, including adherence to Mercy Corps program management minimum standards.
• Ensure program implementation are impactful, using effective M&E systems, meeting the approved targets, and remaining on budget and schedule.
• Increase Mercy Corps and partner organization staff capacity by designing and delivering technical training and coaching plans on topics related to building resilience and achieving gender-equitable program outcomes.
• Provide leadership and oversight in all aspects of program implementation, management, and evaluation within program locations in Nigeria.
• Establish and oversee effective program monitoring, evaluation, and reporting systems for both internal and external use and ensure high-quality input is obtained from team members.
• Ensure documentation of achievements and lessons learned to ensure best practices are captured and disseminated in monthly, quarterly, and final program reports.
• Lead in the development of local implementing partner’s institutional capacity in resource mobilization, both internally through community mobilization and sensitization and externally through proposal development to source additional funds for sustainability, and to strengthen community participation for sustainability and self-reliance.
• Strengthen Mercy Corps external engagement processes to broaden resource channels for new business opportunities.

 Public-Private Partnership

• PPP focal Point
• Lead in the development of a PPP strategy
• Identify potential public and private sector partners across the three countries aligned with the program/organization's goals and sign Memorandum of Understanding (MoUs) where possible.
• Liaise and coordinate with public and private sector and other partners across countries.

 Team Management

• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one-on-one and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Oversee program staff and partner performance and quality of program implementation and if security context allows, conduct frequent field visits to all program sites.

 Strategy and Vision

• Collaborate with program leadership in the development of a clear vision and strategy for the program in Nigeria and ensure it is shared with all relevant program team members and key stakeholders.
• Play an active role in identifying and developing new initiatives that foster and/or improve strategic objectives of the program and the country office.
• Support refinement and expansion of GIRL-H programming, specifically through resource mobilization, proposal development, and technical assistance.
• Collaborate with other related Mercy Corps programs to create synergies wherever possible.
• Ensure that program implementation is responsive to communities and partners and aligned with Mercy Corps’ principles and values.
• Promote gender strategies across the country portfolio and adapt and improve them as needed.
• Engage support services and risk management resources to enable the program team to execute their respective strategic priorities.
• Collaborate with relevant team members regarding the measurement and analysis of key program performance and quality indicators and metrics to inform strategic decision-making processes.

FINANCE & COMPLIANCE MANAGEMENT

• Monitor adherence to the donor grant agreement as well as Mercy Corps and donor’s policies and procedures for procurement and compliance.
• Create and maintain systems to ensure effective and transparent use of financial resources for timely and informative reporting in line with program, donor, and Mercy Corps’ needs.
• Work closely with financial and operational management to optimize resources through sound budgets, consistent financial tracking, and timely submission of reports to the donor.

RISK MANAGEMENT

• Engage and support program areas across the country to ensure that adequate risk management systems are in place.
• Collaborate with country and program leadership to support preparedness and response to major disruptive events.
• Participate in the internal audit (IA) process to track findings and ensure program compliance with IA findings and recommendations.
• Work closely with the country team security focal point to develop and maintain systems that promote the safety and security of all team members.
• Ensure that programs are designed and implemented with a clear analysis and understanding of security.

INFLUENCE & REPRESENTATION

• Represent Mercy Corps at government, donor, NGO, and other relevant events, in close coordination with the Program Management Unit and country leadership.
• Maintain active and cooperative relationships with all key stakeholders, including government officials, project partners, other implementing agencies, and related institutions.
• Coordinate activities with consortium partners, subgrantees, local government, and other implementers, as well as with other Mercy Corps programs.

ORGANISATIONAL LEARNING

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

 Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility: Program and Communications Officer.

Accountability

Reports Directly To: GIRL-H Program Implementation Lead.

Works Directly with: Other GIRL-H Program Managers, finance/grants teams, MEL, program teams, Implementing Partners, and HR and Operations departments and regional teams.

Knowledge and Experience

• Master's Degree or equivalent experience in International Development, Political Science, Gender Studies, Economics, Sociology or other relevant fields.
• 5-7 years of experience in gender and youth development work including experience developing and conducting gender training, gender/youth mainstreaming, and engaging in gender advocacy.
• Demonstrated ability to implement a program, manage a team and develop their capacities.
• Demonstrated capacity to lead the collection, analysis, and utilization of information from a broad range of sources to ensure effective integration of gender and youth concerns throughout the project’s duration. In-depth understanding of gender, age, and other socio-cultural factors in the context of livelihoods programming.
• Ability to foster commitment and build capacity among project staff and in-country actors around gender and youth integration.
• Strong public speaking and facilitation skills required.
• Proficiency with Microsoft Office.
• Fluency in written and spoken English required.

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Essential Job Responsibilities

• Manage the CMCR activities and local travel arrangements.
• Maintain the office systems, including data management and filing.
• Focal point for all the field demands to seek approvals, follow up with program support and program management/team lead on the approvals of Purchase Requests, Purchase Orders, and preparation of payment documents and follow up on approvals, reviews, procurement, and payment processes as per Approval Authority Matrix, and final submission to finance team for pay-out.
• Produce documents, briefing papers, reports, and presentations for the Supervisor.
• Deal with appropriate requests.
• Support in organizing meetings and ensure that the Team is well prepared for those meetings.
• Support in preparing agendas and minutes of meetings.
• Process activity budget, PRs and write activity report.
• Receive, record, and keep custody of supplies such as workshop materials.
• Any other administrative duties as may reasonably be required by the DCOP/COP

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Supervisory Responsibility: None

Reports Directly To: Program Manager

Knowledge and Experience

• Bachelor’s degree/HND in Development studies or social sciences with knowledge of conflict and peacebuilding.
• Knowledge of reporting on program implementation with relevant field experience (Minimum of 1 year).
• Proficient in Microsoft Office Skills (Outlook, Excel, PowerPoint, Word).
• Professional, good organizational capacity, good human relationships, motivated, flexible, culturally sensitive.
• Fluency in both verbal and written English is highly preferred. Ability to communicate in Hausa is an added advantage.
• Multi-tasking, coordination, organization, and prioritization skills are essential.
• Ability to work independently and cooperatively with team members required.
• Ability to work under pressure.
• Strong interpersonal, intercultural, and communication skills.

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General Position Summary

Under the supervision of the Senior Finance Officer, the Finance Intern will handle various reconciliations at the field, and systematically follows all financial documentation for payment procession and maintains the appropriate finance records for the work performed.

Essential Job Responsibilities

• Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
• Prepare and maintain filling records of all program activities and other related financial documents.
• Identify and follow up on outstanding obligations.
• Receive, check, and submit travel advance claims from field based.
• Keeps record of all cash, bank, advances, and regular updates.
• Carries out weekly cash counts and whenever requested by the Finance Officer, prints off all payment vouchers and matches the documents to be filed.
• Pays or receives authorized bank payments and receipts.
• Enters transactions to the accounting software under the supervision of the Finance and Sub Grants Officer whenever required.
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Keep all finance documents and reports are properly filed, labeled, and stored in a clear and easily accessible manner following FFM.
• Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.

LEARNING OBJECTIVES:

 At the end of the internship period, the intern should have acquired the following skills and knowledge:

• Clear understanding of the financial process.
• Understand the basic of donor’s regulations of procedures as well as Mercy Corps ones.
• Be familiar with bookkeeping.
• Be familiar with Finance archiving system.
• Provide financial support for non-finance team members.
• Demonstrate good understanding of accounting skills.

Knowledge and Experience

• A minimum of Diploma Degree in a Finance, Accounting or relative qualification
• Excellent Communication skills
• A demonstrated ability to multitask and process information into action in a timely manner
• Ability to use the following Microsoft Productivity tools: Excel and Word
• Fluency in English Language.
• Fluent oral communication skills in Hausa required.