Finance Intern at Mercy Corps

General Position Summary

Under the supervision of the Senior Finance Officer, the Finance Intern will handle various reconciliations at the field, and systematically follows all financial documentation for payment procession and maintains the appropriate finance records for the work performed.

Essential Job Responsibilities

• Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
• Prepare and maintain filling records of all program activities and other related financial documents.
• Identify and follow up on outstanding obligations.
• Receive, check, and submit travel advance claims from field based.
• Keeps record of all cash, bank, advances, and regular updates.
• Carries out weekly cash counts and whenever requested by the Finance Officer, prints off all payment vouchers and matches the documents to be filed.
• Pays or receives authorized bank payments and receipts.
• Enters transactions to the accounting software under the supervision of the Finance and Sub Grants Officer whenever required.
• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
• Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
• Keep all finance documents and reports are properly filed, labeled, and stored in a clear and easily accessible manner following FFM.
• Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.

LEARNING OBJECTIVES:

 At the end of the internship period, the intern should have acquired the following skills and knowledge:

• Clear understanding of the financial process.
• Understand the basic of donor’s regulations of procedures as well as Mercy Corps ones.
• Be familiar with bookkeeping.
• Be familiar with Finance archiving system.
• Provide financial support for non-finance team members.
• Demonstrate good understanding of accounting skills.

Knowledge and Experience

• A minimum of Diploma Degree in a Finance, Accounting or relative qualification
• Excellent Communication skills
• A demonstrated ability to multitask and process information into action in a timely manner
• Ability to use the following Microsoft Productivity tools: Excel and Word
• Fluency in English Language.
• Fluent oral communication skills in Hausa required.