Fresh Jobs at International Energy Services Limited

Key responsibilities (include but are not limited to)

Facilities Co-ordination:

• Provide a first line contact for the facilities function for all internal and external customers/contractors Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning etc.  Ensuring procurement of all relevant goods and services are in compliance with policies and procedure.
• Co-ordination of all premises work, and engage the necessary service providers, to include planned and responsive maintenance, refurbishment, redecoration, office moves, and the provision of furniture and office equipment
• Manage key and lock changes to offices, including ordering of supplies
• Responsible for security matters including alarms, access controls systems, CCTV  
• Operate and manage energy and waste management processes and contract  
• Respond effectively to all telephone queries and complaints, using effective listening, questioning and problem-solving skills  
• Carry out daily walk rounds, ensuring the building fabric is in good order, noting any defects and raising with Manager.
• Coordinate follow up on action items
• Monitor the active jobs logged recommend to the HR Manager improvements that could be made to the cleaning, facilities and security services  
• Review and make recommendations to maintain building integrity, maintaining accurate records as required
• Liaise with building contractors to follow through on approved work
• Assist the HR Manager to ensure complies with all statutory regulations and codes of practice; liaise with local authority, Management Company, other tenants in the building, contractors etc.  
• Assist in the compliance of existing Health and Safety policy, safe working practices and best practice,
• Liaising closely with the HR team
• Attend regular meetings with suppliers and note follow up actions as required
• Order and manage all signage and business card requests for the building
• Provide general assistance on all related facilities functions and when required
• Occasional attendance outside normal working hours may be required

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Location: Calabar

Responsibilities:

  Front Desk Operations

• To ensure that clients and guests visiting the firm are welcomed warmly upon arrival at the Firm’s reception;
• To offer as appropriate tea/coffee and/or other refreshments to clients or guests as they wait (where necessary);
• To ensure that the meeting rooms are properly set up for meetings and also coordinate their use;
• To ensure that all reading material located at the reception are remain up to date and in good condition;
• To manage all front office equipment and ensure that all damage is reported promptly to the Firm as appropriate;
• To ensure that the reception area is kept neat and tidy at all times.
• To demonstrate excellent phone etiquette by making phone calls and/or responding to all callers in a friendly, professional and courteous manner;
• To route callers appropriately to members of the Firm;
• To return to calls placed on hold every 45 seconds, to give the caller the opportunity to continue holding or to leave a message;
• To take accurate phone messages and inform the necessary parties appropriately.
• To schedule both internal and external meetings as required;
• To manage and update appointment on calendars using Microsoft Outlook.

 Book Keeping:

• Verify that transactions are recorded in the correct day book, supplier’s ledger, customer ledger and general ledger
• Bring the books to the trial balance stage
• Perform partial checks of the posting process
• Complete tax forms
• Enter data, maintain records and create reports and financial statements
• Process accounts receivable/payable in a timely manner
• Recording day to day financial transactions and completing the posting process
• Verifying that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
• Bringing the books to the trial balance stage
• Record financial transactions.
• Manage bank feeds.
• Handle accounts receivable.
• Handle accounts payable.