Facility Coordinator at International Energy Services Limited (IESL)

Key responsibilities (include but are not limited to)

Facilities Co-ordination:

• Provide a first line contact for the facilities function for all internal and external customers/contractors Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning etc.  Ensuring procurement of all relevant goods and services are in compliance with policies and procedure.
• Co-ordination of all premises work, and engage the necessary service providers, to include planned and responsive maintenance, refurbishment, redecoration, office moves, and the provision of furniture and office equipment
• Manage key and lock changes to offices, including ordering of supplies
• Responsible for security matters including alarms, access controls systems, CCTV  
• Operate and manage energy and waste management processes and contract  
• Respond effectively to all telephone queries and complaints, using effective listening, questioning and problem-solving skills  
• Carry out daily walk rounds, ensuring the building fabric is in good order, noting any defects and raising with Manager.
• Coordinate follow up on action items
• Monitor the active jobs logged recommend to the HR Manager improvements that could be made to the cleaning, facilities and security services  
• Review and make recommendations to maintain building integrity, maintaining accurate records as required
• Liaise with building contractors to follow through on approved work
• Assist the HR Manager to ensure complies with all statutory regulations and codes of practice; liaise with local authority, Management Company, other tenants in the building, contractors etc.  
• Assist in the compliance of existing Health and Safety policy, safe working practices and best practice,
• Liaising closely with the HR team
• Attend regular meetings with suppliers and note follow up actions as required
• Order and manage all signage and business card requests for the building
• Provide general assistance on all related facilities functions and when required
• Occasional attendance outside normal working hours may be required