Fresh Jobs at African Union

Purpose of Job

• To provide general protocol services  to the AfCFTA

Main Functions

• Provide timely operational support 
• Implement operational activities as scheduled and report. 
• Assist in the follow up on logistical arrangements, activity implementation and provision of updates. 
• Liaise effectively with internal and external stakeholders. 
• Follow up meeting decisions and correspondence outcomes and ensure their implementation. 
• Prepare routine office communication and assist in compiling data and information for reporting purposes. 
• Assist in the creation, improvement and maintenance of record and retrieval systems 
• Follow up on provision and maintenance of office facilities and materials. 

Specific Responsibilities

• Process Applications for Summary of main duties and responsibilities: 
• Drive office vehicles and transport authorized personnel; 
• Receive from and drop officials to the airport; 
• Observe minimum Operating Security Standards (MOSS) and ensure compliance; collect and deliver official mails, documents, and other items; 
• Take care of the day to day maintenance of assigned vehicles, check oil, water, battery and brakes; 
• Maintain vehicle logbook and record all official trips, daily mileage, gas consumption, oil changes and greasing; 
• Comply with all the rules and regulations relating to the AfCFTA Secretariat’s management of vehicles planning and coordinating; 
• Ensure that vehicle documents are available and valid; 
• Perform other related duties as may be required

Academic Requirements and Relevant Experience

• A minimum of High School Certificate with a clean valid driver’s license, at least three (3) years of working experience as a driver in a registered international organization, national organization, or public service agency;
• Defensive, VIP driving trainings and/or mechanical trainings and knowledge of computer office applications (MS Word and Excel e.t.c.) are an added advantage;

Required Skills:

• Ability to work under minimal supervision,
• Proactive and can maintain confidentiality at all times. 
• Integrity, flexible, committed and with ability to work in a multi-cultural work environment. 
• Good time management, 
• Excellent interpersonal skills with ability to perform multiple tasks and work under pressure with a wide range of individuals and institutions.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance
• Core Competencies
• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly
• Functional Competencies
• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 6,536.00 per annum GSB7 (Step 1) for locally recruited staff of the Commission.

go to method of application »

Purpose of Job

• Provides operational support to the Division, including administrative oversight, while ensuring that its predefined strategies and policies are executed effectively and following up on relevant activities.

Main Functions

• Assist on the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Provide support in implementation of programs, policies and procedures within the division;
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Provide support to senior officers in setting the overall research direction of a relevant policy area;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Provide support in the management of end - to - end procurement activities from planning to contract award.
• Assist in developing, executing, and administering complex procurements for diverse works, goods and services in accordance with AU Regulations and internally accepted standards and procedures;  
• Provide advice and guidance as procurement officer responsible for all aspects of procurement functions including providing procurement expert advice, advising management and clients on wide ranging and complex technical and other issues relating to institutional procurement.
• In consultation with Business Units, reviews the type of works, goods and services required and recommends appropriate procurement strategy and method and sources to be solicited.
• Prepare solicitation documents for goods, works and services to be procured using appropriate methodologies.
• Carry out the procurement process, including pre-bidding conference, evaluation of bids, post-qualification and recommendation for award in line with African Union’s Procurement procedures.
• Prepare and disseminate the annual procurement plan of the Commission.
• Monitor and track the Implementation of the Annual Procurement Plan in close collaboration with Business Units.
• Provide input on periodic reports and statistics on procurement activities such as purchase orders.
• Provide technical support in preparation and conducting procurement training on procurement techniques, processes and systems for AfCFTA Secretariat staff.
• Receive and compile submissions from departments for compliance with procedures prior to submission for review by the supervisor and consideration and approval by the Internal Procurement Committee or Tender Board
• Providing guidance to Business Units on procurement, as well as support Business Units in creating departmental procurement plans and estimates.
• Provide advice and guidance to Business Units concerning development of specifications for acquisition of goods or related services including preparation of price estimates on procurement requests for non-standard items.
• Prepare and present procurement cases to the relevant authorities for approval.
• Identify and manage procurement risk in the procurement cycle.
• Track orders to ensure prompt delivery of services;
• Perform any other relevant duty/ responsibility assigned by the Supervisor.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Procurement and Supply, Business Administration, Logistics or related field of study with 2 years of professional experience.
• A professional certificate and affiliation to a relevant procurement professional body will be an added advantage.   

Required Skills:

• Strong oral and written communication skills
• Sound planning and organizational skills
• Strong analytical skills
• Ability to successfully manage ambiguity  
• Ability to work across business units / geographical locations and cultural sensitivity
• Proficiency in one of the AU Official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk.

Core Competencies:

• Teamwork and Collaboration
• Accountable and Complies with Rules
• Learning Orientation.
• Communicating with Influence.

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Focus.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure Of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$ 25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 27,290.88.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

go to method of application »

Purpose of Job

• To process payments in accordance with African Union Financial Rules and Regulations.

Main Functions

• Provide timely operational support;  
• Assist in activity planning;  
• Prepare operational work schedules and follow up implementation;   
• Coordinate and/or Engage in technical assistance and/or logistical work;
• Assist in the creation, improvement and maintenance of operational processes and systems;
• Prepare office communication and draft reports;
• Handle communication at operational level and provide update;
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.

Specific Responsibilities

• Ensure that all payments are authorized and legitimate supporting documentation provided;
• Ensure that all payment processes on timely basis;
• Process all payments (19 or 10 series) in SAP;
• Support the management and improvement of procedures and controls in relation to the timely processing of payment;
• Monitor, analyze, and manage open items; monitors and reports status of open items to supervisor.
• Post payment transactions in SAP ERP;
• Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;  
• Assist in processing monthly payroll and related staff emoluments;  
• Reconcile Statutory Net Payable Account;
• Process Interbank Transfers;
• Review documents for completeness and process all payables;
• Periodically review all open items in vendors and take appropriate action as required
• Safeguard all vouchers including supporting documents for review by both internal and external auditors;  
• Provide support in the preparation of financial reports and assists in performance of various clerical duties;
• Ensure ageing analysis of imprest and travel claims on a regular basis to keep clean and up to date;
• Prepare responses to external and internal audit queries and assist in the implementation of audit findings;
• Analyze and upload bank data onto the SAP Bank Module from prepared excel files;
• Participate in the preparation of Bank reconciliation reports;    
• Follows-up periodic currency revaluation procedures on SAP system;  
• Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;  
• Adjust the local bank balance at the end of each month;  
• Perform any other duties as may be assigned.  

Academic Requirements and Relevant Experience

• A Diploma in Accounting or Finance or related filed, with three (3) years of relevant work experience in the areas of Accounting/finance.

Or

• Bachelor’s Degree in Accounting or Finance or related filed, with two (2) years of relevant work experience in the areas of Accounting/finance.
• Relevant Experience
• Experience in processing payments in AU or similar international organization is required;
• Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP or similar ERP is required.
• A sound and detailed knowledge of financial rules and regulations in AU or similar international organization is highly desirable;
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills:

• Conscientious in observing deadlines and achieving results 
• Analytical skills
• Knowledge in Microsoft suite (Excel, Word etc.)
• Interpersonal skills
• Able to communicate orally and in writing 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies
Core Competencies:

• Teamwork and Collaboration
• Learning Orientation
• Communicating with Influence
• Accountability awareness and Compliance

Functional Competencies:

• Job Knowledge Sharing
• Continuous Improvement Orientation:
• Trouble shooting
• Task Focused

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of US$ 15,758.00  (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

go to method of application »

Purpose of Job

• Support to the development and deliver a range of travel related activities within the AfCFTA Secretariat and ensure compliance with Travel policy.

Main Functions

• Assist on the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Provide support in implementation of programs, policies and procedures within the division;
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Provide support to senior officers in setting the overall research direction of a relevant policy area;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Provide support on the administration of all official Mission and entitlement travel requests and processing of shipment requests
• Review travel claims and supporting documentation for completeness, accuracy, validity and conformity with United Nations rules prior to approval and certification
• Coordinate with the Finance Section, regarding reimbursement of travel, which took place after the financial period was completed
• Closely liaise with Certifying Officers (TSA), Travel Shipment Processors (TPO), and Travel Claim Processors (TCP)
• Prepare and coordinate amendments to existing obligations as and when required, ensuring validity of budget allotment and cost centers assigned
• Compile data and information and prepare travel related reports for various clients groups on regular basis
• Coordinate with the appropriate office for clarification or additional information and meet with officials from relevant substantive units/divisions in order to discuss the details of particular claims and to explain the nature of problems, delays and backlogs when occurred;
• Ensure that the established Invitation to Bid (ITB) system is complied with and that airline tickets are purchased at the most competitive market prices
• Advice substantive sections/offices, and other relevant staff of arrival information
• Adhere to the African Union Travel Policy and advise on any improvements.
• Reconcile travel expenses and manage debit card operations.
• Assist in negotiation of travel service provider’s contracts on behalf of AU with travel service providers and ensure compliance
• Assist in the management of the recruitment, on boarding and administration of Travel Management Company
• Make recommendation for service enhancements and initiate process, procedures and policy improvements.
• Develop and maintain content for travel’s Communications App.
• Lead the training strategy, skill development and performance assessment of the Travel Procurement Assistant under his/her supervision
• Plan, advise and provide information and reports for management decisions.
• Ensure timely and regularly reporting of Travel data;
• Ensure service excellence of the Travel section for the customer service and satisfaction for stakeholders
• Supervise the work of Travel Assistants for accuracy and correct application of the relevant rules and regulations
• Perform any other related duties as may be assigned.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Transportation, Logistics, Tourism Administration, Fleet management or related hospitality fields of study with 2 Years relevant experience
• IATA Diploma or formal academic training or education on passengers’ air travel is desirable
• Certificate in Amadeus Reservation System is an added advantage.

Required Skills:

• Strong oral and written communication skills
• Sound planning and organizational skills
• Ability to successfully manage ambiguity  
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU officials working languages (French, English, Portuguese, Arabic, Kiswahili or Spanish) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk.

Core Competencies:

• Teamwork and Collaboration
• Accountable and Complies with Rules
• Learning Orientation
• Communicating with Influence.

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results
• Continuous improvement focus.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration

• Indicative basic salary of US$  25,523.00  (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 18,547.20 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

go to method of application »

Purpose of Job

• To provide general and administrative protocol services support to the AfCFTA Secretariat.

Main Functions

• Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Suggests new and expand on existing policy areas for planned research;
• Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Sets the overall research direction of a relevant policy area;
• Responsible for the delegation and execution of defined research areas;
• Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
• Provides technical support to internal and external stakeholders.

Specific Responsibilities
Ceremonies, Conferences and Events:

• Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
• Welcomes and ushers guests during official functions, meetings/conferences
• Prepare conference halls and service meetings/conferences and perform accreditation duties
• Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
• Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
• Follow-up the printing of nameplates, conference badges and invitation cards
• Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.

Airport Duties:

• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
• Welcomes and assists delegates upon arrival at the airport.
• Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities
• Assist staff members on medical evacuation at the airport.
• Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport

Consular Services:

• Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission
• Perform any other duties as may be assigned.

Academic Requirements and Relevant Experience

• A minimum of Diploma in Management or Administration from a recognized educational institute.
• Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
• A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization

Required Skills:

• Good knowledge and practical use of computer
• Good communication, drafting and reporting skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance
• Core Competencies
• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly
• Functional Competencies
• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness.

Tenure Of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 15,758.00  (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.