Executive Assistant at the Impeccable Skills Company

Job Overview

• The Executive Assistant will provide high-level administrative, operational, and strategic support to a C-Suite Executive within a fast-paced financial services organization.
• The role requires exceptional organizational ability, discretion, executive presence, and the capacity to manage complex schedules, confidential information, and high-level stakeholder engagements.
• The successful candidate will serve as a trusted partner to the Executive, ensuring seamless coordination of business activities, travel logistics, executive communications, and priority initiatives across domestic and international engagements.

Key Responsibilities
Executive & Administrative Support:

• Manage and coordinate the Executive’s daily schedule, calendar, meetings, and strategic priorities.
• Serve as the primary point of contact between the Executive and internal/external stakeholders.
• Prepare executive correspondence, reports, presentations, and briefing materials.
• Screen calls, emails, and meeting requests while ensuring efficient time management for the Executive.
• Track deliverables, follow-ups, and action items arising from executive meetings and engagements.

Travel & Logistics Management:

• Coordinate complexdomestic and international travel arrangements, including flights, visas, accommodation, transportation, and itineraries.
• Prepare detailed travel briefs, meeting schedules, and background documentation ahead of trips.
• Manage travel expenses, reimbursements, and documentation in line with company policies.
• Provide travel support during high-level business engagements, conferences, and investor meetings where required.

Stakeholder & Communication Management:

• Liaise with board members, investors, regulators, clients, and senior management on behalf of the Executive.
• Coordinate executive participation in meetings, conferences, and corporate events.
• Draft professional communications, speeches, and executive summaries when required.
• Maintain strict confidentiality regarding sensitive business information and strategic matters.

Meeting & Project Coordination:

• Organize executive meetings, board sessions, and leadership engagements.
• Prepare agendas, compile documentation, and record key decisions and action points.
• Monitor execution of strategic initiatives and ensure timely follow-through across departments.
• Support cross-functional coordination between finance, operations, advisory, and corporate teams.

Office & Operational Support:

• Maintain organized filing systems for executive documents and records.
• Support special projects, research assignments, and corporate initiatives led by the Executive.
• Anticipate executive needs and proactively resolve administrative or operational challenges.
• Ensure smooth day-to-day running of the Executive Office.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Finance, or related discipline.
• Minimum of 5 years’ experience supporting C-Level Executives, preferably within financial services, investment firms, or corporate organizations.
• Demonstrated experience managinginternational and domestic travel logistics.
• Strong understanding of corporate governance, executive office operations, and professional communication standards.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience handling confidential information with discretion and professionalism.

Key Competencies:

• Executive Calendar & Priority Management
• High-Level Stakeholder Management
• Business Communication & Presentation Support
• Travel Coordination & Logistics Planning
• Confidentiality & Professional Judgment
• Organizational & Multitasking Excellence
• Problem-Solving & Proactive Thinking
• Executive Presence and Emotional Intelligence

Working Conditions:

• Office-based role located in Victoria Island, Lagos.
• Requires frequent domestic and international travel alongside or in support of the Executive.
• Fast-paced financial services environment requiring flexibility beyond standard working hours when necessary.