Latest Jobs at Maxima Media Group

Responsibilities
Administrative & Operational Support:

• Manage the MD’s calendar, schedule meetings, and coordinate appointments.
• Prepare, filter, and print emails and attachments as needed.
• Draft, review, and edit reports, presentations, and correspondence on behalf of the MD.
• Attend meetings, take accurate minutes, and ensure follow-up on action points.
• Ensure the MD is well-prepared for meetings with briefing notes and relevant documents.
• Coordinate complex travel and accommodation plans to match the MD’s preferences.
• Manage diary commitments and ensure daily folders are prepared with necessary materials.
• Maintain accurate paper and electronic filing systems for the MD’s documentation.
• Ensure all business activities align with company policies and strategic goals.

Internal & External Coordination:

• Liaise with staff, clients, vendors, and external stakeholders on behalf of the MD.
• Coordinate logistics for meetings, speaking engagements, and corporate events.
• Handle confidential and sensitive information with the utmost discretion.
• Assist in managing office workflow, deadlines, and executive priorities.

Project & Task Management:

• Monitor project timelines, follow-ups, and delegated tasks to ensure timely delivery.
• Conduct research and gather information for presentations and proposals.
• Support cross-functional assignments across departments as required by the MD.
• Manage guest visits and ensure hospitality standards are met.

Requirements

• Minimum of a B.Sc. or HND in Business Administration, Management, or a related field.
• 3+ years of experience in a similar executive support or operations role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital communication tools.
• Ability to work independently and adapt in a fast-paced, dynamic environment.

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Key Responsibilities

• Oversee facility management, including maintenance, repairs, security, and space utilization.
• Manage fleet operations, including vehicle maintenance, documentation, and insurance compliance.
• Develop and implement procurement strategies to ensure timely and cost-effective sourcing.
• Support the planning and execution of internal and external events, activations, and brand campaigns.
• Liaise with vendors, venues, and service providers to ensure smooth operations and timely delivery.
• Monitor and analyze operational KPIs and implement process improvements to boost efficiency.
• Maintain accurate documentation of assets, requisitions, reports, and vendor contracts.
• Collaborate with cross-functional teams to ensure seamless coordination across departments.

Qualifications

• HND / B.Sc. in Business Administration, Logistics, Operations, or a related field.
• 2–4 years of relevant experience in operations and event coordination.
• Experience in media, marketing, or creative environments is an added advantage.

Required Knowledge, Skills & Abilities:

• Strong understanding of operations management, procurement, and event logistics.
• Excellent organizational and time management skills.
• Effective communication and negotiation abilities.
• Proficiency in Microsoft Office, Google Workspace, and basic workflow tools.
• Strong problem-solving skills and ability to work independently.
• Ability to multitask and adapt to shifting priorities in a deadline-driven environment.
• Familiarity with media or production industry operations (a plus).