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Role Overview:

We are looking for two (2) reliable, well organized and seasoned Executive Assistants to our Co-Founders who will be responsible for providing high-level administrative support to MAX Co-Founders to ensure they efficiently accomplish key tasks and company initiatives.

This role will play an important role and oversee various aspects of our Co-Founders schedules, keep the Co-Founders communications organized so that they can easily access the most important information without having to sort through low-priority items.

As an Executive Assistant you’ll report to the Co-Founders (CEO and President New Ventures respectively) and work closely with external stakeholders and internal stakeholders across all departments in prioritizing schedules to enable them deliver value to all stakeholders.

What You’ll Do:

• Act as the first point of contact for the executive to all employees, clients and other external partners
• Ensure upcoming meetings are relevant, well structured, and that the preparation is complete and correct
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements for the executive
• Format information for internal and external communication – emails, presentations, reports
• Screen all visitors and determine what level of support they need while offering polite, professional customer service
• Represent the executive in designated departmental meetings and ensure feedback is given
• Take minutes of meetings and documentation of action plans for proper follow through
• Assists in preparation ahead of formal and informal Board/external meetings
• Monitor and report on strategic projects and initiatives
• Act as the communication arm for the executive with team members, clients, investors, community members, and other stakeholders

What You’ll Need:

• First Degree
• 5+ years of experience in EA role, out of which 3 years should be with organization top executive/HNI’s
• Time management and ability to meet deadlines
• Proactivity and self-direction
• Strong organizational skills and ability to multitask
• Discretion and confidentiality
• Highly energetic, self-motivated & proactive

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Description

• Responsible for the definition of structure and execution of strategic initiatives through the development of work plans, gathering and generation of relevant data, driving analyses, and the development of actionable recommendations
• Participate in the development, preparation and review of MAX's policies, strategies and plans, liaising with internal and external stakeholders as instructed by the Legal Counsel
• Undertake research projects to evaluate MAX's performance in the industry
• Present facts, intelligence and insights for decision-making at department level
• Develop and/or contribute to succinct, timely, informative and accurate briefings, papers and corporate reporting requirements
• Work with the C-level Executives & the Legal Counsel to setup and maintain quality control systems to further improve management system, process documentation, etc
• Work with cross functional teams to produce periodic/external/statutory reports
• Proactive in suggesting areas for improvement in internal processes along with possible solutions
• Ensure all physical and electronic business records are stored and maintained in recordkeeping system
• Ensure tasks undertaken adhere to all policies and procedures
• Undertake other duties as directed by the executives team and the Legal Counsel
• Prepare project briefs and manage projects within time and budget in accordance established procedures
• Undertake independent research projects that require analysis of secondary data or desk research

Requirements

• Strong communication(written and oral) skills
• Excellent interpersonal skill
• Proficient in G-Suite
• Excellent presentation skills with confidence to serve as the company’s spokesperson
• Ability to manage and juggle multiple priorities and projects
• Critical thinking skills
• Accuracy and Attention to detail
• Strong Research Abilities
• Ability to set-up and implement quality control systems
• Ability to source and analyse both qualitative and quantitative data
• Experience in preparing a range of different style written products (including Briefs, project briefs, factsheets, full reports, summary reports)
• LLB ( mimimum of 2nd Class Upper)Licensed to practice law in Nigeria
• 3 or more years transactional experience from a reputable commercial law firm