Jobs at International Facilities Services Limited - IFS

Job Summary

• The Estate Facility Manager is responsible for the effective management, maintenance, and smooth operation of residential estate facilities.
• The role ensures that all infrastructure, services, and vendors operate efficiently while maintaining safety, service quality, and resident satisfaction.

Key Responsibilities
Estate Operations & Maintenance:

• Oversee daily facility operations within the estate
• Ensure proper maintenance of buildings, roads, drainage, lighting, water supply, and common areas
• Plan and supervise preventive and corrective maintenance activities
• Monitor utility systems such as power supply, generators, water treatment plants, and pumps
• Respond promptly to facility-related emergencies.

Vendor & Contractor Management:

• Supervise service providers including cleaners, security, gardeners, waste managers, and technicians
• Ensure vendors deliver services according to agreed standards and schedules
• Verify work completed and approve service reports
• Escalate vendor performance issues when necessary.

Staff Supervision:

• Supervise estate facility staff and site supervisors
• Prepare duty rosters and work schedules
• Monitor attendance, discipline, and performance
• Provide guidance and basic training to on-site staff.

Health, Safety & Compliance:

• Ensure compliance with safety procedures and company policies
• Conduct regular safety inspections and risk assessments
• Ensure proper use of equipment and personal protective equipment (PPE)
• Report incidents, hazards, and accidents appropriately.

Resident & Stakeholder Relations:

• Serve as the main point of contact for facility-related complaints and requests
• Resolve resident concerns professionally and within agreed timelines
• Maintain good working relationships with estate management committees and residents.

Reporting & Documentation:

• Prepare daily, weekly, and monthly operational reports
• Maintain accurate maintenance logs and records
• Track expenses related to estate facilities and services
• Support audits and inspections when required.

Requirements & Qualifications

• Bachelor’s Degree or HND in Engineering, Facilities Management, Estate Management, or a related field
• Minimum of 5 years experience in facilities or estate management
• Previous experience managing residential estates is an advantage.

Other Requirements:

• Ability to work under pressure and respond to emergencies
• Willingness to work extended hours when required
• High level of integrity and professionalism.

Skills & Competencies:

• Strong knowledge of estate infrastructure and facility operations
• Good leadership and people management skills
• Ability to manage multiple service providers
• Strong communication and problem-solving skills
• Basic computer skills (Microsoft Word, Excel, reporting tools).

Working Conditions:

• Based on-site within the estate
• May require weekend or emergency call-out duties.

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Job Summary

• The Accountant will manage day-to-day accounting activities with specific responsibility for estate-related finances.
• The role involves multiple reconciliations, tracking service charges, vendor payments, and supporting accurate financial reporting across estates and facilities.
• The ideal candidate is detail-oriented, strong in reconciliations, and comfortable managing multiple accounts and records.

Key Responsibilities
Core Accounting Functions:

• Prepare and maintain proper accounting records and books of account
• Post transactions into accounting systems accurately and on time
• Support preparation of monthly management accounts
• Assist with budgeting and cost control activities
• Maintain general ledger and supporting schedules.

Estate Accounting Responsibilities:

• Manage estate income such as service charges, levies, and other collections
• Track resident payments and outstanding balances
• Prepare estate-specific income and expenditure reports
• Maintain individual estate ledgers and sub-accounts
• Support billing and invoicing for estates.

Reconciliations (Key Focus):

• Perform regular bank reconciliations for multiple estate and company accounts
• Reconcile service charge collections against bank statements
• Reconcile vendor invoices with contracts and approved services
• Reconcile utility expenses, payroll inputs, and shared costs across estates
• Investigate and resolve reconciliation differences promptly.

Payables & Vendor Management:

• Process vendor invoices and prepare payment schedules
• Ensure payments are supported by approvals and documentation
• Maintain accurate vendor records and statements
• Assist with contract cost tracking for estate service providers.

Controls, Compliance & Documentation:

• Ensure proper financial documentation and filing

• Support internal controls and audit processes
• Prepare schedules and reports for internal or external audits
• Ensure transactions follow company financial procedures.

Reporting & Management Support:

• Prepare weekly and monthly financial and reconciliation reports
• Provide financial insights on estate performance and cost trends
• Support management with financial analysis when required.

Requirements & Qualifications

• Education: Bachelor’s Degree or HND in Accounting, Finance, or related field
• Professional Qualification: Qualified accountant (ICAN, ACCA, or equivalent) is an advantage
• Experience: Minimum of 7 – 10 years accounting experience
• Prior experience in estate accounting, facilities management, property management, or service companies is a strong advantage
• Proven experience handling multiple reconciliations.

Technical Skills:

• Strong knowledge of accounting principles
• Advanced use of Microsoft Excel (reconciliations, formulas, schedules)
• Experience using accounting software
• High accuracy and attention to detail.

Skills & Competencies:

• Strong analytical and reconciliation skills
• Ability to manage multiple accounts and deadlines
• Good documentation and record-keeping skills
• Professional integrity and confidentiality
• Ability to work independently with minimal supervision.

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Job Summary

• The Power Engineer is responsible for the operation, maintenance, and reliability of power systems across estates and facilities.
• This includes generators, electrical distribution, power changeover systems, and energy optimisation to ensure uninterrupted power supply and safety.
• The role requires strong technical competence, attention to detail, and the ability to respond quickly to power-related issues.

Key Responsibilities}
Power Systems Operations:

• Operate and maintain generators, switchgear, transformers, and electrical panels
• Monitor power supply systems to ensure stable and continuous electricity
• Manage load balancing and power changeover between public power and generators
• Ensure proper operation of UPS and backup power systems where applicable.

Preventive & Corrective Maintenance:

• Carry out routine inspections and preventive maintenance on power equipment
• Diagnose and repair electrical and power-related faults
• Maintain generator service schedules and logs
• Coordinate refuelling and monitor fuel consumption
• Ensure timely replacement of faulty or worn-out components.

Energy Management & Optimisation:

• Monitor power usage and identify opportunities to reduce energy waste
• Track generator run hours and efficiency
• Support cost control through efficient power management
• Provide input on power system upgrades or improvements.

Safety, Compliance & Risk Control:

• Ensure all power systems comply with safety standards and company procedures
• Enforce lock-out and safe work practices
• Ensure proper use of personal protective equipment (PPE)
• Report electrical hazards, incidents, and near misses promptly.

Documentation & Reporting:

• Maintain accurate maintenance records and power logs
• Prepare daily, weekly, and monthly power and fuel reports
• Document breakdowns, repairs, and corrective actions taken
• Support audits and inspections with proper records.

Team & Vendor Coordination:

• Supervise technicians and power operators where applicable
• Liaise with external service providers for major repairs or servicing
• Support facility managers during power-related emergencies.

Requirements & Qualifications

• Education: HND or Bachelor’s Degree in Electrical Engineering, Power Engineering, or related field
• Professional Certification: Relevant technical certification or trade qualification is an advantage
• Minimum of 6 - 10 years experience managing power systems
• Strong experience with industrial or estate generators and electrical systems
• Experience in estates, facilities management, or industrial environments is an advantage.

Technical Skills:

• Strong knowledge of electrical power systems and generators
• Ability to read electrical diagrams and manuals
• Good fault-finding and troubleshooting skills
• Basic computer skills for reporting and documentation.

Skills & Competencies:

• Strong attention to detail and safety
• Ability to work under pressure and respond to emergencies
• Good communication and teamwork skills
• High level of discipline and professionalism.