Jobs at AAVA Brands

Job Purpose

• The Credit Control Officer is responsible for managing customer credit accounts, monitoring outstanding receivables, ensuring timely collections, minimizing bad debts, and maintaining healthy cash flow while fostering positive customer relationships.

Key Responsibilities

• Monitor customer accounts to ensure payments are received within approved credit terms.
• Follow up on overdue invoices through calls, emails, and visits where necessary.
• Prepare and issue customer statements, reminders, and demand notices.
• Reconcile customer accounts and resolve payment discrepancies promptly.
• Maintain accurate records of customer balances, collections, and aging reports.
• Review customer credit limits and recommend adjustments based on payment performance.
• Liaise with the Sales team to resolve customer disputes affecting collections.
• Ensure all customer receipts are accurately allocated to the appropriate accounts.
• Prepare weekly and monthly Accounts Receivable (AR) aging reports and collection status reports.
• Escalate delinquent accounts and recommend appropriate recovery actions.
• Support month-end closing activities by ensuring customer account balances are accurate.
• Maintain compliance with the Company's credit policy and internal controls.
• Identify potential credit risks and recommend mitigating actions.
• Assist in the implementation of process improvements to enhance collection efficiency.
• Perform any other duties assigned by the Line Manager.

Key Performance Indicators (KPIs)

• Debtor Days (Days Sales Outstanding - DSO)
• Collection Rate
• Percentage of Overdue Receivables
• Bad Debt Ratio
• Accuracy of Customer Account Reconciliations
• Timeliness of Reporting
• Number of Disputed Invoices Resolved
• Compliance with Credit Policy

Qualifications

• Bachelor's Degree in Accounting, Finance, Economics, Business Administration, or a related discipline.
• ICAN, ACCA, or other relevant professional certification is an added advantage.
• Experience
• 2–4 years experience in Credit Control, Accounts Receivable, Finance, or a similar role.
• Experience in FMCG, Manufacturing, or Distribution is an added advantage.
• Working knowledge of ERP systems (e.g., Oracle, SAP, Microsoft Dynamics) is desirable.

Knowledge & Skills:

• Credit control and debt recovery techniques.
• Accounts receivable management.
• Financial analysis and reconciliation.
• Strong negotiation and influencing skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to work under pressure and meet deadlines.
• Strong analytical and problem-solving skills.
• Good report-writing skills.

Competencies:

• Integrity and Accountability
• Analytical Thinking
• Customer Focus
• Attention to Detail
• Result Orientation
• Effective Communication
• Teamwork and Collaboration
• Negotiation Skills
• Time Management
• Decision Making.

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Description

• The HR Officer will support the implementation of HR initiatives and day-to-day HR operations, including recruitment, onboarding, employee relations, performance management, HR administration, and employee engagement activities.

Key Responsibilities

• Coordinate recruitment, selection, and onboarding activities.
• Maintain employee records and HR documentation.
• Support performance management and employee development initiatives.
• Assist in employee relations, disciplinary, and grievance matters.
• Prepare HR reports and ensure compliance with company policies.
• Support employee engagement and welfare programs.
• Manage employee lifecycle processes, including confirmations, transfers, and exits.

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Prinicipal Accountabilties and Responsibilties

• Drive monthly demand forecasting process; review historic sales, factor in pricing, discounts, promotions/activations in sales forecast volumes.
• Build a joint demand forecast with business heads.
• Drive monthly order planning process basis the agreed forecast, GIT/open orders, and stock norms.
• Monitor and track GIT/pending shipments form principals
• Actively participate in S & OP with Principals. Drive and ensure delivery of monthly supply plan.
• Lead warehouse stock replenishments on a day-to-day basis, work closely with warehouse/logistics team for stock movement, ensure adherence to planned numbers.
• Monitor and control inventory at SKU level within the set norms
• Generate various MIS/KPI reports on a daily/weekly/monthly/quarterly/annual basis.
• Strong communication and multiple stakeholder management skills

Person Specifications

• Eligibility: Bachelor’s degree with 5 years of experience in demand / supply planning / data analysis, with stints in sales OR warehousing / logistics.
• MBA would be an advantage.

Key Competencies:

• Leadership qualities
• Excellent influencing and Interpersonal communication abilities
• Problem solving & quick decision-making ability
• Strong analytical, logic thinking and problem solving skill
• Commitment to executing guidelines and processes
• Attention to detail and quality.

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Primary Objective

• Liaises with departments within the group to procure information required for tax processes and supports proper internal processes to ensure compliance with tax laws and regulations as well as avoidance of tax leakage.
• Fosters working relationships with external stakeholders like the tax authorities.

Principal Accountabilites / Responsibilities 

• Support Tax Manager and Ass. Manager Tax.
• Analyze information and input required for tax as directed by the Tax Manager.
• Execute actions required to ensure Tax compliance.
• Preparation of tax reports and schedules.
• Preparation of statutory deductions and schedules for remittance.
• Filing of Statutory correspondence and other documents.
• Prepare periodic reconciliation of tax accruals to actuals.
• Ensure legal, accounting and mathematical accuracy of tax numbers.
• Prepares and supports the effective and timely computation and filing of tax returns.
• Other related task as may be given by the Tax Manager.

Requirements

• Good tax background – Minimum 4 years’ cumulative experience in tax practice in a reputable organisation.
• Minimum of a Bachelor Degree/HND preferred.
• Excellent interpersonal, and communication (oral and written);
• Accounting skills
• Team player that is creative, process oriented, and committed
• Excellent knowledge and use of Basic MS Office Suites (Excel, PowerPoint and Word)

Key Competencies:

• Professionalism
• Leadership qualities
• Analytical skills
• Interpersonal communication abilities
• Problem solving & quick decision-making ability
• Attention to detail and quality

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Job Purpose

• To promote a safe and healthy working environment within the Fleet Workshop by ensuring compliance with HSE regulations, preventing workplace incidents, and driving a strong safety culture.

Key Responsibilities

• Ensure compliance with company HSE policies and statutory requirements.
• Conduct routine HSE inspections and risk assessments within the workshop.
• Investigate accidents, incidents, and near misses, and implement corrective actions.
• Monitor the use of PPE and ensure compliance with safety procedures.
• Ensure safe handling, storage, and disposal of oils, chemicals, batteries, tyres, and other hazardous materials.
• Inspect workshop equipment and ensure safe operating practices.
• Conduct HSE inductions, toolbox talks, and safety awareness sessions.
• Maintain HSE records, inspection reports, and incident logs.
• Support HSE audits and ensure timely closure of audit findings.
• Ensure fire prevention measures, emergency equipment, and first aid facilities are always available and functional.
• Perform any other duties assigned by the Fleet Manager.

Qualifications

• Bachelor's Degree/HND in Environmental Science, Engineering, Occupational Health & Safety, or a related field.
• NEBOSH, IOSH, or equivalent HSE certification.
• ISPON membership is an added advantage.

Experience:

• Minimum of 3 years' HSE experience in an automotive workshop, fleet, manufacturing, or industrial environment.

Skills & Competencies:

• Knowledge of HSE regulations and workshop safety.
• Risk assessment and incident investigation.
• Strong communication and report-writing skills.
• Good analytical and problem-solving skills.
• Attention to detail and ability to influence safe work practices.
• Proficiency in Microsoft Office.

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Reporting to: Manager- Reporting & Commercial

Primary Objectives

• The Financial Analyst is responsible for supporting the financial planning and analysis function within the organization.
• This role involves analyzing financial data, preparing financial reports, forecasting future financial performance, and providing insights to support decision-making by senior management.

Principal Accountabilties and Responsibilties
Financial Analysis:

• Conduct thorough analysis of financial data, including income statements, balance sheets, and cash flow statements.
• Identify trends, variances, and opportunities for improvement.
• Analyze key performance indicators (KPIs) and financial metrics to assess the company's financial health and performance.

Budgeting and Forecasting:

• Assist in the preparation of annual budgets and periodic forecasts.
• Collaborate with department heads to gather budget inputs and assumptions.
• Monitor actual performance against budgets and forecasts, investigating and explaining variances.

Financial Reporting:

• Prepare and distribute accurate and timely financial reports for management and stakeholders.
• Develop financial models and dashboards to facilitate decision-making.
• Ensure compliance with accounting principles and company policies.

Strategic Planning Support:

• Support strategic initiatives by providing financial analysis and insights.
• Assist in evaluating potential investments, acquisitions, and other strategic opportunities.
• Participate in cross-functional teams to drive business performance and growth.

Business Partnering:

• Collaborate with various departments, including operations, sales, and marketing, to understand business drivers and challenges.
• Provide financial guidance and support to help achieve departmental and company objectives.
• Communicate financial results and insights effectively to non-financial stakeholders.

Process Improvement:

• Identify opportunities to streamline processes and improve efficiency within the FP&A function.
• Implement best practices in financial planning, analysis, and reporting.
• Continuously strive for automation and optimization of financial processes.

Person Specifications

• Eligibility: Bachelor's Degree in Finance, Accounting, Economics, or related field; MBA or advanced degree preferred.
• Chartered Accountant.

Key Competencies:

• Proven experience in financial analysis, budgeting, and forecasting.
• Strong understanding of financial principles, accounting standards, and financial modeling techniques.
• Proficiency in financial software and tools, such as Excel, ERP systems, and financial planning software.
• Excellent analytical and problem-solving skills.
• Effective communication and presentation abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and accuracy.
• Strong business acumen and strategic thinking.
• The above job description serves as a general outline for the role of a Financial Analyst in the FP&A function. Specific responsibilities and qualifications may vary depending on the organization and industry.

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Job Purpose

• To inspect all company vehicles before and after maintenance, ensuring repairs meet quality, safety, and roadworthiness standards.
• The role is also responsible for maintaining accurate inspection records and supporting compliance with company policies and regulatory requirements.

Key Responsibilities

• Inspect vehicles upon arrival and before release from the workshop.
• Complete vehicle inspection checklists and ensure accurate documentation.
• Verify the quality of repairs and confirm all reported faults have been rectified.
• Ensure all vehicles meet safety and roadworthiness standards before release.
• Identify defects requiring further repairs and communicate findings to the workshop team.
• Maintain inspection records, reports, and other compliance documentation.
• Ensure inspection documents are updated and readily available for internal and external audits.
• Monitor compliance with company vehicle inspection procedures.
• Report recurring vehicle defects and recommend corrective actions.
• Perform any other duties assigned by the Fleet Manager.

Qualifications

• OND/HND/Bachelor's Degree in Mechanical Engineering, Automotive Engineering, Transport Management, or a related field.
• Certification in Vehicle Inspection or Automotive Maintenance is an added advantage.

Experience:

• Minimum of 3 years' experience in vehicle inspection, automotive maintenance, fleet operations, or a similar role.

Skills & Competencies:

• Knowledge of vehicle mechanics and diagnostics.
• Strong understanding of vehicle safety and roadworthiness standards.
• Attention to detail and analytical skills.
• Good report-writing and documentation skills.
• Proficiency in Microsoft Office.
• Strong communication and teamwork skills.

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Job Purpose

• The Accounts Officer – Accounts Payable & Claims is responsible for ensuring the timely and accurate processing of vendor invoices, employee expense claims, and other financial obligations while maintaining compliance with company policies, statutory requirements, and internal controls.

Key Responsibilities

• Process supplier invoices, employee expense claims, and payment requests accurately and on time.
• Verify invoices and claims against supporting documents, purchase orders, and approved budgets.
• Prepare payment schedules in line with approved payment terms.
• Reconcile supplier statements and resolve invoice discrepancies promptly.
• Maintain accurate records of accounts payable transactions and supporting documentation.
• Ensure timely settlement of vendor payments and employee reimbursements.
• Monitor outstanding payables and prepare periodic Accounts Payable aging reports.
• Support month-end and year-end closing activities by reconciling payable accounts.
• Maintain proper documentation and filing of payment vouchers and financial records.
• Liaise with internal departments and vendors to resolve payment-related issues.
• Ensure compliance with company financial policies, statutory regulations, and internal controls.
• Assist in audits by providing relevant documentation and explanations.
• Identify opportunities to improve accounts payable and claims processes.
• Perform any other duties assigned by the Line Manager.

Key Performance Indicators (KPIs)

• Timeliness of invoice processing.
• Accuracy of payment processing.
• Number of overdue supplier payments.
• Resolution time for invoice and claims discrepancies.
• Accuracy of supplier reconciliations.
• Compliance with internal controls and financial policies.
• Timeliness of month-end closing activities.

Qualifications

• Bachelor's Degree in Accounting, Finance, Economics, or a related discipline.
• ICAN/ACCA qualification or progress towards certification is an added advantage.
• 2–4 years' experience in Accounts Payable, Claims, or a similar finance role.
• Experience in an FMCG or manufacturing environment is an added advantage.
• Working knowledge of ERP systems (Oracle, SAP, Microsoft Dynamics, etc.) is desirable.

Knowledge & Skills:

• Accounts Payable and expense claims processing.
• Financial reconciliation and reporting.
• Microsoft Excel proficiency.
• ERP system knowledge.
• Strong analytical and numerical skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.

Competencies:

• Integrity and Accountability
• Attention to Detail
• Analytical Thinking
• Financial Acumen
• Problem Solving
• Planning and Organizing
• Communication Skills
• Teamwork
• Customer Focus
• Time Management