Personal Assistant to the Managing Director at an Educational Publishing Company

We are seeking a highly organized, proactive, and technology-savvy Personal Assistant to the Managing Director to provide effective administrative, coordination, and executive support to the Managing Director.

Reports to: The Managing Director

Department: Office of the Managing Director

Duties and Responsibilities

• Manage the Managing Director’s schedule, appointments, meetings, and daily engagements.
• Coordinate meetings, appointments, travel arrangements, and other logistics as required.
• Prepare correspondence, reports, presentations, minutes, and other official documents.
• Attend meetings as assigned, take accurate minutes, and document decisions and action points.
• Follow up on assignments and directives issued by the Managing Director and provide timely updates.
• Coordinate communication between the Managing Director and relevant departments, staff, branches, depots, and other stakeholders.
• Maintain accurate and well-organized electronic and physical records.
• Handle confidential information and correspondence with a high level of discretion. 
• Assist with research, information gathering, data compilation, and preparation of reports when required.
• Follow up on operational assignments, including book printing, stocking, and timely delivery of book titles as directed by the Managing Director.
• Support staff mobilization and coordination for the timely execution of assigned operational activities.
• Provide general administrative and executive support to ensure the effective functioning of the Managing Director’s office.
• Perform other duties and assignments as may be delegated by the Managing Director.

Requirements

• Bachelor’s Degree or HND in Business Administration, Management, Office Technology and Management, Secretarial Administration, or a related discipline.
• Minimum of Second Class Lower degree classification, subject to confirmation of the required classification.
• Minimum of 3 - 4 years of on-the job experience.
• Below 30 years of age.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Officer, or in a similar role will be an advantage.
• Proficiency in Microsoft Office tools, particularly Microsoft Word, Excel, and PowerPoint.
• Strong technology and digital skills, with the ability to quickly adapt to new tools and platforms.

Skills and Competencies Required

• Excellent organizational and multitasking abilities.
• Ability to work effectively under pressure and meet deadlines.
• Strong communication and interpersonal skills.
• Excellent attention to detail.
• Strong follow-up and coordination skills.
• Good report writing and documentation skills.
• Ability to work independently and take initiative.
• High level of discretion, confidentiality, and professionalism.
• Resourcefulness and ability to solve problems effectively.
• Ability to manage competing priorities in a fast-paced environment.
• Strong willingness to learn and adapt to new technologies.

Salary: #200,000 - #250,000 (Depending on Experience)