Career Opportunities at Malaria Consortium

Job Purpose:

The QHSE Field Officer is responsible for ensuring safety and procedural compliance within the gantry, truck assessment areas and tank farms. They continuously monitor operational activities and drive to ensure no incident occurs.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Support the QHSE team with planning, coordinating, and implementing of guidelines, and procedures to ensure that the Matrix Group's overall objectives are met.
• Support compliance with Matrix Energy Policies, standards, and procedures, local and International HSE regulations, in Matrix Terminals.
• Carry out specific HSE-MS implementation tasks.
• Support Matrix Terminal. Operations & Maintenance Managers on HSE issues, especially resulting from activities on site.
• Support in HSE training and orientation to all new employees.
• Ensure all worksites are HSE compliant with Company policies and safety standards.
• Seek to continuously improve HSE risk identification, assessment, and reduction in Matrix Terminals.
• Support Investigations and complete the process for the close-out of all Accident Investigation Reports
• Support HSE Performance Measurement from the QHSE team to ensure accuracy in data reporting and interpretation.
• Support the HSE assurance process.
• Support the build-up and delivery of HSE plans towards the realization of continuous improvement of HSE performance in Matrix Terminals.
• Ensure toolbox meetings are conducted for all PTW and routine jobs.
• Support the testing and maintenance of Matrix Terminal Emergency response procedures and plans.
• Support in delivering HSE training for Matrix Terminal staff and contractors to ensure practices are in full compliance with the safe systems of work at the site. These trainings include Site HSE Induction, PTW, Life Saving Rules, ISO 14001 Awareness, Confined Space, Unsafe Acts Auditing, Fire Fighting, Use of PPE, Waste Management & Safe Handling of Chemicals.
• Assist in ad-hoc HSE tasks/projects

JOB REQUIREMENTS

• Minimum of 1- 2 years of experience.
• OND Science/Engineering
• HSE 1-3 certification
• Professional qualification certification will be an added advantage.
• Proficiency in the use of Microsoft Office tools, especially Excel.

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Malaria Consortium is recruiting for a State Programme Manager to join our team in Zamfara State, Nigeria 

Job purpose

To work with the country office team and SMC Senior Zonal Programme Manager (SZPM) to effectively manage project activities and resources, provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at national and sub-national level.

Key working relationships

The State Programme Manager (SPM) would be working with the state team and stakeholders in their state, especially the State Ministry of Health and LGA Departments of Health/PHC, manage the rollout and implementation of the SMC activities in project states. S/he would report to the Zonal Programme Manager (ZPM).

Scope of work

The State Programme Manager (SPM) would support the programme activities at state level to ensure timely project delivery of the programme to achieve given targets and objectives.

Key accountabilities (percent of time spent on each area)

Project Management (70%)

• Work with the programme team and other relevant personnel in the country office to deliver successful SMC in the state,
• Line management – build and performance manage an effective and technically fit SMC project team in the state,
• Lead in all planning (annual workplans, macro plans, microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, SPAQ admin and reverse logistics),
• Engage stakeholders including government, communities and beneficiaries for successful SMC implementation,
• Lead Implementation (SPAQ admin) including QA and innovations, including digitization according to guidelines, within timelines and approved budgets,
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies,
• Coordination with other levels of government and internally, all MC functions,
• Work directly with the SZPM and be responsible for coordinating overall project implementation in the states and see that activities are carried out on time and within budget,
• Be responsible for timely financial accountability for any disbursed funds for project activities in the state,
• Duty of care on all campaign personnel, and
• Act as state security focal point (SSFP) for the programme at the state level,
• Be responsible for state programme budget management and reporting,
• Be responsible for preparing and submission of project progress report, including narrative reports on a timely basis,
• Work with finance team and ZPM to prepare quarterly financial reports,
• Work with the relevant country personnel and the SZPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme, and
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment.

Technical contributions (20%)

• Support M&E activities, including reporting of SPAQ admin and end of cycle (EoC) survey using lot quality assurance sampling (LQAS),
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey,
• Work with the project Senior M&E Officer, M&E Manager and Country MEAL Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels,
• Work with the project teams, SZPM, Programme Director and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality,
• Liaise with the Senior Country Technical Coordinator to obtain regional or global technical support, and
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes.

Representation & Knowledge Management (10%)

• Work with the Country Director, Senior Country Technical Coordinator, Programme Director and ZPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events, especially at the state level,
• Work with the Country Director, Senior Country Technical Coordinator, Programme Director and SZPM to keep key national stakeholders abreast with the project,
• To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in SMC interventions,
• Be responsible for lesson identification and use at the state level, including adaptive management, and
• Harmonization with other partners.

Qualifications and experience: 

Essential:      

• Postgraduate or Masters’ degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement.
• Extensive experience of working at national or state level in developing countries.
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets.
• Proven leadership skills and team leading.
• Experience in advocacy and policy influencing.
• Excellent written and spoken English.

Desirable: 

• Experience on SMC-supported project
• Advance knowledge of Microsoft office

Work-based skills and competencies:           

Essential:      

• Proof of strong interpersonal and negotiating skills
• Experience in using participatory adult learning techniques and previous experience in mass frud distribution campaign activities.
• Excellent report writing and presentation skills are also needed.
• Understanding of public health issues in Nigeria

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Malaria Consortium is recruiting for a M&E Officer to join our team in Zamfara State, Nigeria 

Job purpose

The M&E Officer will serve as the main focal person for all monitoring and evaluation (M&E) related activities for SMC in the state. S/he will assist and report to the PM regarding the M&E of project activities.

Scope of work

The incumbent will work as part of the Project team under the direct supervision and guidance of the PM and indirectly through the Core Technical Committee (CTC) for the attainment of the project goal. The M&E Officer would assist the Zamfara State Programme Manager (SPM) with the development/adaptation and implementation of the state M&E plan, SMC data collation, analysis and reporting. S/he would be responsible for the development and management of a database for the 2026 SMC implementation.

Key accountabilities (100%)

• Plan and implement M&E activities in the approved work plan under the guidance of the PM.
• Lead the set up and maintenance of a project database and linkages with the national DHIS version 2 (and NMEP Data Repository) platform for reporting.
• Lead the state-level ICT4D/digitalization support for SMC implementation.
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making by facilitating data collection and entry from:
  • Community Distributor’s tally sheet.
  • Health Facility’s daily summary form and end-of-cycle reporting form.
  • Supervision checklist to capture the details of the supervision visits.
  • Community mobilization activity recording form to capture activities carried out by the community mobilization team.
  • A logistics form that captures the logistic component of the project, including drug distributions, and other related equipment and tools.
• Plan regular data quality assessments, and ensure the completeness, consistency and validity of distribution data.
• Ensure the timely submission of high-quality programmatic Progress Update and the validation of such at the end of each cycle according to the microplan and targets.
• Work with Supply Chain Officer, Cluster Supervisors and Field Officers to facilitate the documentation of activities in form of reports and ensure proper archiving of such for easy access and reference.
• Plan and coordinate monitoring visits to project supported sites and provide supportive supervision every SMC cycle.
• Provide direct technical assistance and capacity building for state and LGA level implementers in the design and implementation of SMC M&E activities.
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors.
• Participates in regular documentation of lessons learnt on SPAQ distribution by the project.
• Represent MC and make presentations at professional meetings and conferences related to Monitoring, Evaluation and research, including monthly end-of-cycle review meetings.
• Perform other duties as assigned.Person specification

Qualifications and experience:

Essential

• Degree in Statistics, Demography, Mathematics or any other relevant quantitative relevant discipline; with minimum of 4 years post-graduation.
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation.
• Cognate experience in M&E of community-based interventions is highly desirable.
• Experience in managing HMIS and familiarity with Nigerian public sector health systems as well as community-level programme implementation will be added advantages.

Desirable

• At least 2 years’ experience attending HMIS data verification and validation review meetings with health facility workers at Local Government Area levels.

Work-based skills and competencies:

Essential

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment.
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Epi Info).
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English.
• A collaborative and flexible style, with a strong service mentality.
• Facilitation and coordination skills.
• The ideal candidate must be attentive to detail, highly organized, flexible and self-motivated with excellent communication skills in written and oral communication.
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines.
• Evidence of being resident in state of assignment.

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Malaria Consortium is recruiting for a Supply Chain Officer​ to join our team in Zamfara State, Nigeria 

Job purpose

To provide technical support on the supply chain management of malaria commodities at the project office in the State, Nigeria.

Scope of work

The Supply Chain Officer (SCO), Zamfara State will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level. S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the state.

Key working relationships

The Supply Chain Officer will be a member of the programme implementation team and report directly to the State Programme Manager (SPM) and indirectly to Country Commodity Manager in delivering programme work plan.

Key accountabilities

Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined.
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources.
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store.
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities).
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit (LMCU).
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the SPM.

Coordination/Feedback (30%)

• Ensure smooth relationship with Country Office and Supply Chain Managers.
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU.
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state.
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports.
• Provide regular feedback to the country Supply Chain Manager in a timely manner.
• Provides support to the zonal project manager on program implementation.

Person specification

Qualifications and experience:

Essential

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities.
• Have a Bachelor’s degree in Pharmacy with 5 years’ post –qualification experience.
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS.
• Experience working with and engaging stakeholders at the state level.
• Ability to engage with stakeholders on the supply chain management of public health commodities.
• Good inter-personal, communication and planning skills.

Desirable

• Experience with good understanding of logistic management of public health commodities in Nigeria.

Work-based skills and competencies:      

Essential

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills

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Malaria Consortium is recruiting for a Administrative Officer to join our team in Zamfara State, Nigeria 

Job purpose

The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

Scope of work

The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key working relationships

The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Office Manager. S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key accountabilities

Office Administration - 70%

• Coordinate the day-to-day administration of the office with support from staff;
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Qualifications and experience:        

Essential

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:

Essential

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
• Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills

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Malaria Consortium is recruiting for a State Field Finance Officer to join our team in Zamfara State, Nigeria 

Job purpose

The state Field Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.

Scope of work

The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement. 

The State Finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.

Key working relationships

The State Finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office. Indirectly they report to the Zonal/Hub Accountant based in Abuja or any of the states.

Key accountabilities (percent of time spent on each area)

Financial transactions (60%):

• Receives all invoices from suppliers and prepares the Invoice authorisation forms.
• Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
• Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
• Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
• Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.

Payment processing (30%):

• Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
• Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
• Issue all travel and activity advances to staff and consultants.
• Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
• Post payments onto PS Financials ensuring accuracy and timeliness.

Petty Cash (10%):

• Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
• Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
• Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
• Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.

Qualifications and experience:        

Essential:

• HND or Bachelors degree in Accounting or relevant degree.
• At least one year in a Finance/Accounts Officer position.
• Working knowledge of accounting software.

Desirable: 

• Experience of working in a smaller remote field office as the lead finance person.
• Knowledge of NGO sector.
• Part qualified member of an accounting professional body.

Work-based skills and competencies:           

Essential:      

• Excellent interpersonal and communication skills.
• Good computer skills with high proficiency in Microsoft Excel.
• Good analytical skills.
• Strong ability to be able to manage and prioritise multiple tasks.
• Willingness to learn at all times.

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Job purpose

The job purpose is to work with State Programme Manager (SPM) to effectively manage project activities and resources. , provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.

Scope of work

The Programme Officer (PO) while reporting to the State Programme Officer (SPM) and based at the state office, will line mange the LGA Field Assistants within his area of coverage.

Key working relationships

The PO would be line managed by the SPM and would line manage the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state). S/he would also maintain relationships with the country office departments, including Finance and Logistics. Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers. S/he would lead

Key accountabilities

Programme Management (70%)

Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:

• Line management – build and performance manage an effective and technically fit SMC project team in the assigned LGAs;
• Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of SMC in assigned LGAs;
• Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, SPAQ admin and reverse logistics);
• Engagement of stakeholders including government, communities and beneficiaries;
• Implementation (SPAQ admin) including QA and innovations, including the use of technology;
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
• Coordination with other levels of government and internally, all MC functions.

Technical  (20%)

• Support M&E activities, including reporting of SPAQ admin and lot quality assurance sampling (LQAS); and
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.

Representations & Knowledge Management (10%)

• Lesson identification and use including adaptive management;
• Harmonisation with other partners; and
• Representation especially at the LGA levels.

Qualifications and experience:

Essential          

• Training in Nursing or Public Health;
• Five years’ experience of working in the Public Health sector;
• Experience in programme management at the LGA/state level;
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets;
• Experience in using digital data collection tools in SMC campaigns and other health programmes; 
• Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
• Experience working at the LGA and community levels;
• Experience working on campaign style interventions (delivery of interventions or social mobilization and SMC would be an added advantage).

Work-based skills and competencies:

Essential

• Good understanding of the Nigeria health system;
• Understanding of communication for behaviour change and social mobilisation;
• Team player and demonstrated ability to work within a team as well as individually;
• Ability to travel to LGAs outside of state capital at least 80% of the time;
• Ability to perform under pressure;
• Excellent communication skills in English and the dominant local language in assigned state;
• Evidence of being resident in state of assignment.

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Malaria Consortium is recruiting for a LGA Field Assistant to join our team in Zamfara State, Nigeria 

Job purpose

The LGA Field Assistant supports the implementation of SMC activities at LGA, health facilities and household level. He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.  

Scope of work

The role of LGA Field Assistant assist the quality implementation of delivery of SMC services at the community level by HFW/supervisors and CHWs through the timely delivery of SMC commodities and supplies and documentation of program activities. He/she interacts with the LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation.

Key working relationships

The LGA Field Assistant takes instructions from the State Technical Officer (STO) on the implementation of SMC activities. S/he gives feedback to the STO in form of basic documentations and to the M&E Officer in form of data entry for administrative coverage and supply chain management. S/he will also support the Finance Officer in getting account details of distribution personnel for payment.

Key accountabilities 

Programme Implementation, treatment tracking and management (70%)  

• Support implementation of SMC activities at health LGA level, including timely implementation of route plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Provide administrative support to training events field partners (Supervisors, HFW, CHWs, and community mobilisers).
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities are in line with the laid down protocols, by continuously monitoring and escalating issues detected to the STO for mitigation 
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%)

• Review distributors’ tally sheet, making corrections where necessary and entering the data on relevant data capturing platform
• Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of other reports to keep the STOL and State Project Manager abreast with the project implementation at LGA level.

Coordination and representation (10%)

• Ensure planning and coordination meetings are conducted as planned at LGA and community levels.
• Attend data validation meetings at LGA level and as directed by STO

Administrative and other duties (10%)

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Provide information for overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager

Qualifications and Experience

Essential:

• Clinical Officer, nurse, science, or Public Health qualification at minimum of BSC level
• At least two years field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management, M&E and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use

 Desirable:

• A broad range of experience including logistics, training and capacity building ability
• Experience of supporting teams
• Experience working at LGA level 

Work-based skills:           

Essential: 

• Good planning and organisational skills
• Basic computer skills particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
• Nigerian citizen (legal requirement)

Desirable: 

• Ability to speak and understand English

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Malaria Consortium is recruiting for a Finance Assistant to join our team in Zamfara State, Nigeria 

Job purpose

The Finance Assistant will provide finance functions including clerical work and accounting tasks for maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices and Abuja.

Scope of work

The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.

The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within his/her capacity.

Key working relationships

The Finance Assistant will be a member of staff in the State or Abuja and will report to the State finance Officers for State and Abuja finance Officers for the Country Office while interacting directly with other staff including operations officers, administrative officers and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Hub Accountants.

Key accountabilities

Finance work (50%)

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advice and attached relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock out occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%)

• Track all suppliers & vendors invoices received by Finance Officers.
• Prepare all invoice payments and obtain approval from the authorised personnel.

Operations related work (30%)

• In charge of scanning, filling and archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are arranged as per Malaria Consortium Finance Manual filing requirement.
• Keep track of all payment documents to ensure they are sent/ received to/in Country Office.

Perform other duties as required by Finance Officer, Accountant and Finance

Manager. This will include but not limited to (5%).

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Person specification Qualifications and experience:

Essential

• Bachelor’s degree or Higher National Diploma in Accounting, Finance, Business Admin, or Social Sciences.
• Minimum of 1 year post graduation experience in a finance team, with at least 6 months in Finance or Accounts support role.

Desirable

• Experience working with an INGO is an added advantage.
• Good working knowledge of Microsoft Excel and other software skills.

Work-based skills and competencies:

Essential

• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritize multiple tasks
• Willingness to always learn.
• A self-starter
• Excellent interpersonal and communication skills
• Excellent File and documentation management skills
• High integrity and confidentiality handling sensitive data

Desirable

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.