Latest Jobs at Amo Byng Nigeria Limited

Job Purpose

• Oversee administrative tasks and efficiently manage facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders

Roles and Responsibilities
Administrative Functions:

• Develop and implement administrative policies and procedures to streamline operations and enhance productivity.
• Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.
• Internal utility services management including, Water Supply, diesel, Electricity etc.
• Manage Guest Houses and arrange travel and accommodations for staff members as needed.
• Coordination of Food Vendors
• Ensure all electrical switches are off after close of business
• Maintain constant routine checks on all furniture and fittings
• Review utility consumption and strive to minimize costs
• Plan and coordinate all installations, renovations and refurbishments
• Inspect buildings’ structures to determine the need for repairs or renovations
• Ensure all administrative procedures and processes are properly documented and maintained.
• Assist in the planning and coordination of company events, meetings, and conferences.

Facilities and Property Management:

• Conduct regular inspections to identify maintenance needs and address them promptly.
• Ensure compliance with safety and security standards in all facilities.
• Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.
• Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.
• Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.
• Manage leases, contracts, and agreements related to property and facilities.

Fleet and Operational Support:

• Maintain and manage the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections.
• Coordinate vehicle assignments and ensure proper documentation and licensing as at when due.
• Provide operational support to various departments as needed, including logistical assistance and coordination.
• Maintain a comprehensive database for all vehicle document

Repairs and Maintenance Function:

• Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.
• Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets.
• Manage inventory of spare parts and materials necessary for repairs and maintenance activities.

Reporting:

• Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics.
• Analyse data and provide insights to improve efficiency and cost-effectiveness.
• Communicate findings and recommendations to relevant stakeholders.

Qualifications

• Bachelor's Degree in Business Administration, Facility Management, or a related field.
• Minimum of 5 years of experience in administrative roles, facility management, or related fields.
• Strong leadership abilities and experience supervising staff.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facility management best practices, building systems, and safety regulations.
• Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
• Strong problem-solving skills and attention to detail.
• Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders

Required Skills and Competencies:

• Ability to manage multiple responsibilities to completion with tight timelines
• Business planning and analysis
• Strong communication (verbal and written) skills
• People and time management
• Report writing and presentation
• Protection of Confidential Information
• MS Office Tools and Calendar Management
• Good negotiation skills.
• Excellent relationship management skills
• Lateral thinking skills.

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Job Purpose

• Implement a comprehensive performance management and talent development strategy aligned with organizational objectives, values, and culture.

Roles and Responsibilities

• Facilitate the performance planning process, working with managers and employees to set clear, achievable performance goals and objectives that support departmental and organizational priorities.
• Champion the delivery of Talent Management initiatives including Career Management, Succession Planning, Hipo program, Management Trainees Program, Talent Exchange Program, etc.
• Work with relevant parties to design, communicate & implement an overall Employer Value Proposition (EVP) in support of ongoing talent attraction, recruitment & retention activities.
• Utilize HR metrics and analytics to measure and track key HR indicators, identify trends, and provide data-driven insights for decision-making and continuous improvement.
• Define and segment talent in terms of critical skills, scarce skills, and high potential talent, and design programs for the development and retention of these talents.
• Manage the design and successful implementation of job rotation, relief assignments, lateral moves, secondment, and recognition programs within the organization to foster engagement and retention.
• Design both in-house and with expert service providers, solutions that include a blended approach to learning such as coaching, classroom training, on-the-job training, action learning & e-learning by the 70-20-10 learning approach.
• Formulate & implement the annual Training Calendar, and on an ongoing basis monitor & control the annual training budget.
• Analyse performance data, employee feedback, and organizational objectives to identify priority areas for learning and development interventions.
• Facilitate training sessions and workshops for employees and managers, either in-person or virtually, ensuring high-quality delivery and participant engagement.
• Analyse training data, feedback surveys, and performance metrics to assess the ROI of L&D programs and identify areas for improvement.
• Champion a culture of continuous learning and development within the organization, promoting the value of ongoing skill development and knowledge sharing.

Education & Experience

• Bachelor’s Degree in Pure or Social Sciences, Engineering Business Administration, or a related field.
• 4-6 years’ experience in Human Resource Management covering Performance Management, Learning Development, etc.
• Ability to manage significant and complex change within the business.
• Familiarity with Balance Scorecard, HRIS, and learning management systems.
• Ability to analyze and interpret data to diagnose issues and proffer solutions to business challenges.

Required Competencies:

• Strategic Thinking
• Communication Skills
• Collaboration and Relationship Building
• Analytical Skills
• Project Management
• Employee Development Expertise
• HR Technology Proficiency
• Ethical Conduct
• Innovative Thinking
• Influence and Negotiation
• Adaptability.