Fresh Jobs at Synapse Services

Job description

• Responsible for supervising daily operations of the company, plan the most efficient administrative procedures and also act as a liaison between clients and the organization by assisting with complaints, billing and other queries.
• Manage clients and their requests by responding to questions and complaints through means such as telephone calls, emails etc in a timely manner.
• Ensure customer retention and increase our customer base.
• Keep proper records and updated customer and clients' database.
• Maintain logs and records of calls, hard copies of patients’ files, billing activities and other information.
• Opening of patients’ files for newly registered patients, allotting hospital and medical record number and retrieving of patients files when clients come for follow up.
• Check that all discharged patients are properly followed up by primary Clinicians.
• Take enquiries from patients or their relatives with regards to our services, prices and operations either via telephone or in person.
• Focus on providing exceptional services resulting in customer satisfaction
• Attempt to resolve and de-escalate any issues in a calm manner
• Exhibits a detail oriented etiquette and friendly attitude at all times when answering telephone calls
• Appropriately schedules patient appointments for consultations, evaluations, treatments, follow-up, or re-evaluation
• Responsible for maintaining and updating patient medical records.

Admin. Function:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Receive, dispatch and disseminate official correspondence.
• Ensure the availability of necessary supplies by identifying procurement needs of the facility (reception, departments, kitchen, and wards)
• Ensure effective planning and execution of operations by reducing waste levels
• Ensure the facility and the office premises is always neat and tidy.
• Ensure the kitchen unit, driving unit, cleaning unit and security unit deliver professional services.
• Work with the Business team to develop excellent proposals
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Identify Staffing needs and relate it to HR
• Comply with and maintain knowledge of company’s policies on dressing, attendance, computer usage, security, and confidentiality.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Ensure proper filling and documentation
• Keep abreast with all organizational changes and business developments

Requirement

• Proven work experience of at least 2-5 years as an Administrative Officer, Administrator
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Bsc. or BA and additional qualifications in Office Administration are a plus
• Ability to stay calm when customers are stressed or upset.
• Comfortable using computers.
• Experience working with customer support.

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JOB DESCRIPTION

• Review financial statement for compliance with Local Revenue System
• Review branch accounts for Statutory bodies recognition criteria
• Prepare internal audit reports and document the result of audit work done in compliance with the Institute of Internal Auditors (IIA) standards
• Assist with the value-of-money audit, monitoring discounts, client questionnaire feedback, asset maintenance schedule, etc
• Assist with ICT audit (resolution of ICT issues, safety of company-issued devices etc)
• Review the cash book for correctness and trace to backup documents and actual inventory items / assets.
• Review billing records and selected payment requests for accuracy.
• Prepare monthly Audit report and send to your Line Manager
• Review bank account reconciliation and detect any inconsistencies with the cash book.
• Accompany purchasers to market and carry out market research for cost of items
• Count inventory (store items, food stuff, medication & health products) on a monthly basis, trace actual quantity to the appropriate records and detect irregularities
• Count cash and trace to cash book
• Carry out spot checks (store items, food stuff, medication & health products)
• Review Fixed Assets register for correctness and completeness and carry out surprise checks
• Test the effectiveness of existing internal controls and identify areas for improvement based on global best practice with consideration for how the organization operates
• Provide support in carrying out special investigation and /or ad-hoc assignments

REQUIREMENT: 

The Candidate should have

• Minimum of 2-3 years’ experience in Auditing
• B.Sc. in Accounting, Economics or related field
• Professional Certification in IIA or ICAN is an added advantage

SKILLS:

• Analytical skills
• Communication skills
• Excellent Team player
• Attention to details