West Africa - Regional Administrator at COOPI - Cooperazione Internazionale

Purpose of the position

The Regional Administrator coordinates, manages, trains and supports all administrative activities carried out at the regional coordination level in the region . As a key member of the regional coordination team, the incumbent will ensure that regional finance management, HR management and administration comply with COOPI Headquarters policies and guidelines and laws. local. Ensures program quality meets organizational standards, supports program procurement, trade and funding processes, managing funding proposals and donor reports in a timely and accurate manner.

The countries covered by the Regional Coordination are: Burkina Faso, Gambia, Mali, Mauritania, Niger, Nigeria, Senegal .

Responsibilities

Coordination:

• Provides support for the annual budget preparation of the Countries;

• Plans the regional budget and its monitoring on a periodic basis;

• Supports the organization of the work of the Country Administrators by providing indications (priority, modality) of the work;

• Ensures the financial solidity of the Regional Coordination;

• Verifies financial strength, administrative percentages and monetary quotas;

• Ensures active and regular monitoring of the financial aspects of each country concerned, either remotely or through follow-up missions;

• Takes care of the update for the development of budget sheets.

Project management:

• Ensures that the Italy Costs of the countries of competence from the headquarters in Milan are transmitted to the Country Administrator ;

• Ensures the implementation and development of the purchasing plan by the Country Administrators;

• Provides support, if necessary, to monitor the adherence between the project's accounts and those of the country , by verifying the consistency between the accounts and other internal documents;

• Verifies and monitors grants to be received.

Human ressources:

• Participates in the selection phase : interviews, tests and final reports;

• Assures the evaluation of the Country and Project Administrators at the end of the contract.

Balance sheet:

• Verifies that the data provided by the countries is correct and complete for the annual review and that it is transmitted to headquarters.

Reporting:

• Plans and monitors the production time of the reports to be presented at Headquarters and abroad in the Countries under the Coordination;

• Provides support to countries for the verification of intermediate or final reports produced at the local level;

• Verifies the final reports that must be sent by Headquarters;

• Provides support for audits carried out by headquarters;

• Periodically checks and analyzes country bank account reconciliations .

Candidate profile

Essential

• University education in Social Sciences, Business Sciences or Techniques;

• A minimum of five years of relevant professional experience ;

• At least three years of demonstrated experience in the field of international aid and development in African countries , in a similar situation;

• Mastery of the procedures of the main donors (eg EU, ECHO, UN Agencies );

• Excellent level of oral and written communication, negotiation skills, multitasking and great organizational skills;

• Demonstrated ability to work in a team necessary;

• Experience liaising with government/local authorities, IOs and NGOs;

• Demonstrated ability to work in stressful and pressured environments;

• Excellent knowledge of the French language ;

• Excellent knowledge of MS Office package.

Desirable

• Knowledge of the Italian language;

• Previous experience in a COOPI mission;

• Experience working in conflict-prone environments;

• Experience in logistics, supply and security;

• Experience in personnel management.