Warehouse Coordinator at Promasidor

Objectives

• To ensure best-in-class warehouse management practices by driving efficiency in storage, product handling, and distribution, while minimising inventory losses and ensuring full compliance with established standard operating procedures.

Responsibilities

• Establish, develop, and sustain Quality Management Systems and procedures (including Good Warehouse Practices, Sanitation, Pest Control, Traceability, Storage Conditions, Internal Audits, Trainings, Risk Assessments, Housekeeping, and GMP) to ensure compliance with quality, safety, and company policies.
• Monitor and collaborate with the technical team to drive adherence to the maintenance plan, maximizing uptime and minimizing downtime of material-handling equipment.
• Oversee all warehouse transactions (stock issuance, receipts, transfers, and returns to suppliers), ensuring system and physical records are fully reconciled and properly documented.
• Develop and execute plans for monitoring warehouse usage levels, managing facilities, and reviewing storage and layout plans to ensure efficiency and quality.
• Plan, schedule, and coordinate activities relating to container receipts from ports and local suppliers, including offloading and storage.
• Provide timely feedback to Planning and Shipping Departments on container receipts through accurate documentation and prompt submission of monitoring sheets.
• Ensure daily delivery targets to production factories are achieved.
• Develop, track, and manage key performance indicators (KPIs) for warehouse operations.
• Manage inbound third-party transporter relationships to ensure efficiency and service quality.
• Oversee logistics operations and daily activities across warehouse remote locations.
• Drive optimization of warehouse operations by planning, orienting, and developing personnel capabilities through training and coaching.
• Implement strategies to optimize warehouse space utilisation and overall operational efficiency.
• Provide effective leadership, skillful direction, and conflict management to ensure smooth unit operations.
• Develop and enforce the use of daily checklists for effective management and control of equipment and tools (e.g., forklifts).
• Maintain strict adherence to inventory management principles such as FIFO (First-In, First-Out) and FEFO (First-Expiry, First-Out).
• Build agility and resilience into inventory storage systems to address exceptional situations (e.g., natural disasters, external disruptions, theft, or contamination).
• Ensure full participation in audit exercises and drive timely closure of identified audit gaps.
• Carry out assigned food safety responsibilities as directed by the Head of Department or Food Safety Team Lead.

Education & Experience

• HND or bachelor’s degree in Social Sciences, Engineering and Basic Sciences
• Membership of relevant professional bodies will be an added advantage.
• At least 7 years’ work experience in warehouse, inventory, or logistics function of a reputable organisation. (FMCG).

Knowledge:

• Microsoft Office packages
• Supply chain management
• Logistics operations and management
• Quality management
• Service level monitoring
• Supply & distribution analysis
• Inventory Management Software (NAV)
• Palletising and block stacking of raw and packaging materials.
• Capacity Optimisation
• Resources Management.
• Understanding of ISO and regulatory requirements.

Personal Attributes:

• Good communication skills
• Critical thinking and problem solving
• Good judgement
• Organizational skills
• Creative
• Analytical skills
• People management
• Customer & quality service
• Strategic thinking
• Team player and Team Building attributes
• Ability to work under pressure
• Honesty and Integrity.