Vendor Management and Contract Administrator at Alpha Mead Group

Job Details

• Planning and carrying out all Contract and Vendor Services activities in line with the organization’s Contract and Procurement Policies and Procedures.
• Prepare and review contracts with vendors and contractors working with the company
• Ensure compliance with corporate and client regulations.
• Ensure that all supporting documentation and approvals are complete before generating agreements.
• Receive and review proposals from prospecting contractors/suppliers.
• Register and pre-qualify Contractors/Suppliers and update their details on the database
• Support Contract and Procurement Managers in the review and negotiation of subcontractor budget estimates in response to RFPs.
• Collect and review subcontractor proposals and pricing justification.
• Ensure completion and accuracy of subcontractor documents.
• File all Contract and Procurement related documents and correspondences.
• Organize, coordinate, and prepare reports on annual vendor evaluation.
• Re-evaluation of vendors in line with the ISO standards and requirements.
• Plan and organize annual vendor forum.
• Conduct annual vendor evaluation exercises and issue reports to the management
• Liaise with the Head of Contract and Procurement to develop strategic plans for Vendor Services.
• Negotiate with the Contractors/Suppliers and ensure cost savings.
• Ensure efficient procurement of materials and consumables for the facility management company and other subsidiaries.
• Liaise with the Storekeeper in the distribution of needed materials to sites.
• Evaluate quote/tender and recommendation for award.
• Liaise with the Central Operations in developing standards and criteria for the material specifications.
• Manage and update the site request tracker.
• Perform other related duties as required by the management

Qualifications

• Bachelor’s degree in a relevant field, such as accounting, finance, business, or Law
• Minimum of 5 years of experience as a Contract and Vendor Administrator in a corporate environment
• Experience in customer/vendor relationship management
• Strong interpersonal skills to influence others and build credible relationships.
• Strong commercial and financial accounting background including full understanding of balance sheet and cash flow.
• Ability to exercise a degree of flexibility within a fast-moving environment.
• Strong analytical and negotiation skills
• Communication and problem-solving skills, with demonstrated ability to meet goals and deadlines.