Transport Audit Supervisor at GUO Transport Company Limited

Job Objective(s)

• To ensure the integrity, accuracy, and accountability of financial transactions and operational processes by conducting thorough audits, reconciliations, and reviews of cash flow, terminal operations, debtor accounts, and administrative expenses, while supporting compliance, preventing fraud, and enhancing the overall efficiency of financial reporting and internal controls.

Duties & Responsibilities

• Safeguard of current assets relating to administrative assets, debtors, and other accounts receivable by carrying out daily review and reconciliation of cash declared by vehicles, by terminals, and the lodgements in the Lagos and Onitsha offices.
• Daily review of Ghana transactions: Careful checking of individual loading sheet values in Cedi and their actual value in naira using the exchange rate as at the day of the transaction.
• Checking of accurate postings into BUSY by the Accounts Department.
• Checking of Return ticket reconciliation in BUSY using the Return ticket analysis sheet.
• Resolving all account discrepancies and issues.
• Call–over of daily loadings posted into BUSY:
• Checking of accurate postings into BUSY.
• Checking of accurate interpretation and analysis of expenditures incurred.
• Pointing out /escalating of any unauthorized expenses deducted by terminal.
• Review of Luxury Bus loading sheets with focus on Lodgements for Diesel, Load Credit, and other Income:
• Checking of accurate income recorded by terminals in line with number of passengers boarded the bus.
• Vetting of all expenses observed in the loading sheet.
• Checking accurate deduction of expenses and remittance of income.
• Escalating any fraudulent and mismanagement of fund observed on the loading sheet.
• Following up and resolving every issue on the loading sheet.
• Review of Branch Debtor’s Ledgers Account:
• Checking accurate postings of all Credit transactions into BUSY application/Excel.
• Ensure timely payment of Load/Cargo debt.
• Resolving any irregularities observed during posting of Credit transactions into BUSY.
• Cash count reconciliation and reviews for Corporate Office and Head Office.
• Review of Onitsha Cash Book and Posting in BUSY.
• Assist in call-over of loading sheet using SIMPLE BUSINESS APPLICATION.
• Review of Administrative expenses and render advice where necessary.
• Review of Bank reconciliation statement.
• Assist in the management of working documents.
• Assist in Pre-payment expense Audit and checks for Payment vouchers.
• Assist in overseeing other Audit staff.
• Review on Reschedule my Trip on E-ticketing for Lagos Terminals.
• Ensure Advance Payment by Customers are duly reported and accounted for – Transport.
• Review of Vehicle Breakdown and reconciliation of Road Money.
• Review of Terminal Log Expenses – Eastern Terminal.
• Any other assigned task by the Audit Manager.

Key Performance Indicators

• Process Improvement
• Revenue Assurance
• SIMPLE & BUSY Call-over
• Reconciliation
• Diesel and Fuel Management
• Quality of Work
• Full Implementation of Audit Plan

Job Requirements
Education:

• A Bachelor's Degree in Accounting, Finance, Business Administration or related fields
• Professional certification – ICAN, ACCA, CPA, CIA or equivalent

Experience:

• Proven experience in audit procedures, forensic accounting, or internal control systems
• Familiarity with transportation/Logistics systems

Key Competency Requirements:
Knowledge:

• Excellent leadership and interpersonal skills, with the ability to motivate and inspire a team.
• Excellent analytical and communication skills.
• Good knowledge of Audit principles and processes.
• In-depth understanding of GAAP or similar accounting framework.
• Demonstrate adequate exchange rate application across-borders.
• Deep knowledge of Cashbook Management, and Bank reconciliation.
• Ability to build rapport and cross network among Junior and Senior Staff.
• Excellent leadership skills with the ability to motivate teams towards achieving operational goals.
• Exceptional problem-solving abilities with a keen attention to detail.
• Proficient in using computer software for data analysis and reporting (e.g., Microsoft Excel, PowerPoint).
• Strong analytical and problem-solving abilities, with a keen attention to detail.
• Effective communication skills, both verbal and written, with the ability to interact with stakeholders at all levels.

Skills / Competencies:

• Must have excellent interpersonal skills, be tenacious, detail-oriented, tough minded when needed, but diplomatic.
• Must be capable of working with a team.
• Excellent communication, negotiation, and planning skills.
• Must be proactive and with high energy levels.
• Must be analytical, practical and have aptitude for troubleshooting.
• High attention to detail and accuracy with the ability to work under pressure to meet tight deadlines.
• High integrity and Ethical Judgement.
• Flexible in responding to new issues, process changes and system updates.