Support Services Assistant (Monguno) at Danish Refugee Council (DRC)

Overall purpose of the role:

The Support Services Assistant role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC’s teams and activities in Mungono.

Responsibilities and tasks:

Logistics/Procurement/Fleet Management

• Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
• Receive goods delivered to the location, including checking the amount, compliance with the contract, and invoice.
• Handover of received goods to requestors and preparation of GRN, ensuring the requestor signed GRN and confirmed the receipt of goods.
• Prepare PRs and RFPs for administrative tasks, such as rents, household goods, stationary, other office consumables, etc.
• Be a focal point and support with fleet and warehouse management.
• Support coordination of the use of vehicles and drivers in the most efficient manner.
• Collect and check vehicle log sheets and monthly reports.
• Support with the organization of warehouse  following DRC rules
• Support with managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of Support Services Manager.
• Ensure that fixed assets and program equipment are managed according to DRC policies.
• Create/maintain up-to-date inventory of all DRC assets and general program equipment.
• Minimum once per half a year, run a physical check of assets.  
• Track received assets for particular locations in the FA list and issue assets to users.

Experience and technical competencies: (include years of experience)

• Experience working in international Non-Governmental (INGO)
• At least 2 years' relevant experience in logistics, fleet management, admin and/or HR.
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Ability to work with ERP-Dynamics will be an appreciated advantage.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure.
• Ability to provide technical guidance and advise especially to non-finance colleague.
• A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.

Education: (include certificates, licenses etc.)

• University degree in relevant area or equivalent professional qualification

Languages: (indicate fluency level)

• Intermediate English (speaking/reading/writing) is required.
• The knowledge of local Language is also an asset.