Job Offers at Danish Refugee Council (DRC)

Overall purpose of the role:

Under the supervision of the Finance Team Leader, the Finance Officer of Maiduguri, assisted by a finance assistant, will oversee the daily finance and accounting management of Maiduguri base. The Finance Officer will support the Finance Team Leader on the overall financial monitoring and support capacity building for Maiduguri office and partners and practice rigorous financial control mechanism and archiving System. He/she will make sure that financial procedures, policies, and requirements are implemented in compliance with DRC and Donors and to contribute to the achievement of DRC goals and vision.

Responsibilities and tasks:

Management of the office cash flow.

• Prepare the bank transfer instructions for suppliers’ payment on time for Maiduguri office.
• Manage the cash and safe boxes for the cash payment in the office and on the field if required (not a primary function).
• Ensure good relations with all relevant stakeholders (All sectors, banks, etc.).

Update daily the ERP-Dynamics system adequately

• Ensure accurate recording of all transactions made by banks and monitor timely receipt and expenditure returns from the Program Team and ensure correct data entry on Dynamics.
• Manage daily operations around the accounting system which is in line with DRC and Donor’s requirements and ensures the records or entries are up to date on Dynamics at every given time.
• Comply always with the Finance and Procurement guidelines when dealing with any transactions while observing the thresholds.
• Check the justification of operational advances before making payment and ensure of the settlement in a reasonable time.
• Check and control the elements of accounting packages, including the consistency between cash books and Dynamics entries, physical counting, and balances;
• Support in the monthly closure of accounting.
• Stamp monthly the invoices with the donor stamp and/or the stamp “paid” as applicable.
• Ensure proper financial documentation is attached to ERP Dynamics during every transaction for the Maiduguri office.
• Support the monthly ledger clean ups on ERP Dynamics as may be assigned by the supervisor.

Responsibility 3: Management of financial assets and liabilities of the base

• Record all assets and liabilities in the ERP Dynamics system daily.
• Support the FTL to follow up on all cash advances and ensure they are properly settled in Dynamics.
• Withdraw cash from the bank to the office as an introduce cashier whenever required.
• Ensure compliance and safety of all financial assets.

Responsibility 4: Tax deduction and remittance on time

• Ensure that the withholding taxes are well calculated, recorded in the Dynamics System and paid at monthly basis. Delegatory function
• Follow up on the staff statutory and taxes payment at monthly basis and ensure that all receipts are collected and archived.
• Collect the taxes clearance certificate or credit notes when the payment is done.
• Prepare the WHT receipt (using the new receipt template) for every vendor for onward delivery to the vendors.

Responsibility 5: Archiving and Audit Management in Maiduguri,

• Ensure that all the supporting documents are attached per transaction in Dynamics.
• Ensure that all supporting (Hard copies) are scanned and saved on Finance SharePoint, hard drives, etc.
• Participate in audits preparation/execution (compilation of audit requirements) as may be delegated.
• Provides feedback and enhances internal controls to satisfy audit requirements; takes part of providing data and records during the audit process; reports immediately on irregular spending to Finance Team Leader as deemed appropriate.

Other supports required for this position

• Provide technical support to the program/Support team of Maiduguri base and other bases if required.
• Takes part of regular staff meeting and respects to the weekly task report in line with performance management.

Experience and technical competencies: (include years of experience)

• Experience working in international Non-Governmental (INGO) with a background in Audit and compliance management is considered as an asset.
• A minimum of 2 years (aggregate) of relevant professional experience in general accounting, finance, and Administration experience is needed
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Ability to work with ERP-Dynamics will be an appreciated advantage.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure.
• Ability to provide technical guidance and advise especially to non-finance colleague.
• A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.

Education: (include certificates, licenses etc.)

• Degrees preferred supplemented by technical, or university courses related to Finance, Accounting, Administration.
• Professional qualifications like ACA, ACCA, CNA will be an added advantage.
• Languages: (indicate fluency level)
• Fluency in written and spoken English.
• The knowledge of local Language is also an asset.

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Overall purpose of the role:

The Support Services Assistant role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC’s teams and activities in Mungono.

Responsibilities and tasks:

Logistics/Procurement/Fleet Management

• Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
• Receive goods delivered to the location, including checking the amount, compliance with the contract, and invoice.
• Handover of received goods to requestors and preparation of GRN, ensuring the requestor signed GRN and confirmed the receipt of goods.
• Prepare PRs and RFPs for administrative tasks, such as rents, household goods, stationary, other office consumables, etc.
• Be a focal point and support with fleet and warehouse management.
• Support coordination of the use of vehicles and drivers in the most efficient manner.
• Collect and check vehicle log sheets and monthly reports.
• Support with the organization of warehouse  following DRC rules
• Support with managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of Support Services Manager.
• Ensure that fixed assets and program equipment are managed according to DRC policies.
• Create/maintain up-to-date inventory of all DRC assets and general program equipment.
• Minimum once per half a year, run a physical check of assets.  
• Track received assets for particular locations in the FA list and issue assets to users.

Experience and technical competencies: (include years of experience)

• Experience working in international Non-Governmental (INGO)
• At least 2 years' relevant experience in logistics, fleet management, admin and/or HR.
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Ability to work with ERP-Dynamics will be an appreciated advantage.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure.
• Ability to provide technical guidance and advise especially to non-finance colleague.
• A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.

Education: (include certificates, licenses etc.)

• University degree in relevant area or equivalent professional qualification

Languages: (indicate fluency level)

• Intermediate English (speaking/reading/writing) is required.
• The knowledge of local Language is also an asset.

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Slot: 4 Openings

Overall purpose of the role: 

Support the Agric team to implement Economic Recovery Agriculture programming and support market systems development (MSD). Improve the agricultural production practices for farmers’ associations while assisting in developing social cohesion between members of the target communities through village loan & credit associations.

Responsibilities:

Supporting in the implementation Agricultural activities and Market Systems Development (MSD) Approach

• Work with stakeholders to select beneficiaries in the target communities.
• Provide agriculture livelihood guidance on an individual, group or association basis to increase beneficiaries’ awareness of different agricultural value chains.
• Provide information to beneficiaries about agricultural livelihoods and post-harvest value chain opportunities.
• Organize agricultural training on micro gardening and small farming management activities with beneficiaries
• Provide information to the beneficiaries on market opportunities and facilitate business linkage for improved agro-inputs vendors to increase ease of access and availability of inputs for smallholder farmers enterprise creation.
• Assist in the training, coaching and mentoring of farmers on improved agricultural production practices
• Assess the crops and agricultural input needed by beneficiaries and plan for the distributions in coordination with the farmers, community leaders and agriculture services
• Sensitize beneficiaries in the distribution process and inputs utilization for their production and management.
• Identify the farmers’ associations and input sellers in the communities and facilitate the networking.
• Work closely with Ministry of Agriculture Extension workers in facilitating crop farming/poultry production training for beneficiaries.
• Support the agricultural Team Leader in organizing training and other events related to the project.
• Write weekly, monthly, training and coaching activities reports.

Stakeholder and farmers associations coordination

• Facilitate the establishment of farmers associations in coordination with village community leaders, agricultural services and local authorities,
• Coordinate farmer’s and stakeholders’ consultations for better activity implementation.
• Ensure farmers strictly apply the production techniques protocol provide to them. 
• Ensure the stakeholders are involved and consulted at all stages of project implementation.

Farmers' training and farmers field school implementation

• Facilitate beneficiaries training sessions on improved agricultural technics.
• Maintain regular coaching and monitoring of implementation activities with all the project beneficiaries.
• Ensure information (success, challenges, etc.) and data are collected on time and shared with the EcRec Team Leader

Monitoring & Evaluation

• Participate in the Market System Development and monitoring of activities involving – information, sensitization, beneficiary selection, production, beneficiary feedback about activities, etc.
• Ensure the project implementation data are collected and share to the Team Leader,
• Conduct regular field visits to selected beneficiaries, reporting, and other monitoring tools.
• Participate in the internal evaluation of the program.

Experience and technical competencies: (include years of experience)

Essential:

• Experience in agriculture programming, training, farmer field school and coaching.
• Understanding humanitarian context (international NGO, UN agency or any relevant organization) in the country and the region.
• Two (2) years of working experience, in the field of agriculture extension and training of farmers is required

Desirable:

• Previous work experience with humanitarian agencies
• Experience working with hosts, returnees and displaced populations.

Previous experience working on Market Systems Development approaches

Education: (include certificates, licenses etc.)

University degree or advanced training/ course in Agriculture, Agronomy, Agricultural Extension, Social Science, International Affairs, Humanitarian or related field

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Slot; 2 Openings

Overall purpose of the role: 

The Economic Recovery Agriculture Team Leader’s main objective is to provide efficient and effective program implementation and smooth running of the Economic Recovery sector operations according to DRC’s internal policies and guidelines following donor procedures and program design. The Economic Recovery Agriculture Team Leader will also facilitate the implementation of Agriculture programming through coordination with stakeholders in operational areas.  The Economic Recovery Agriculture Team Leader facilitates agriculture programming by supporting market systems development (MSD), improving agricultural production practices for farmers’ associations while developing social cohesion among members of the target communities through village loan & credit associations.

Duties and Responsibilities:

Team Leadership

• Produce work plans for the sector staff following the annual project planning cycle
• Train staff and provide regular updates on work planning and reporting against SMART objectives.
• Oversee the performance of the Economic Recovery Agriculture team.
• Provide field supervision to Economic Recovery Agriculture Officers and Assistants
• Represent the Economic Recovery Agriculture team at the base level and participate in facilitating and coordinating activities within the team and with other DRC departments.

Implementation and Planning

• Coordinate with the support services, protection, and EcRec teams to ensure proper agriculture and MSD implementation management.
• Serve as the main contact for Agriculture activities in DRC Adamawa operations and work closely with State Government Technical Line Ministries and departments in ensuring high quality standards in DRC Economic Recovery sector operations.
• Ensure team adoption of technical guidelines, SoPs, handbooks, and other programme guidance provided by the Economic Recovery Manager and the Economic Recovery Coordinator
• Ensure the timely and quality achievements of the activities, which includes planning the activities and sharing tasks among the team, implementing, and monitoring the work of the team and the achievement, visiting the activities.
• Ensure that EcRec Agriculture Officers and Assistants implement project activities within the budget limits.
• Support the EcRec Agriculture Officers and Assistants by ensuring activities implementation is done in compliance with DRC/Donor procedures.
• In coordination with field staff, ensure that vulnerable groups (especially women and youths) are actively involved during project implementation.
• Organize and manage workshops, trainings and meetings that are hosted by the agricultural sector with relevant partners and beneficiary households,
• Provide agriculture livelihood guidance on an individual, group or association basis to increase beneficiaries’ awareness of different agricultural value chain options based on market assessment and beneficiary interests.
• Organize agricultural training for improved agricultural production practices, micro gardening, and small farming management activities with beneficiaries.
• Provide information to the beneficiaries on market opportunities and facilitate business linkage for improved agro-inputs vendors to increase ease of access and availability of inputs for smallholder farmers enterprise creation.
• Link bulk agriculture produce buyers with farmers’ associations and input sellers.

Sector Reporting & Documentation

• Ensure EcRec agricultural activities implementation reports and regular internal reports are delivered on time.
• Ensure that a sound documentation procedure is adhered to, including the relevant beneficiary database is developed, maintained, and updated regularly.
• Ensure the use of developed relevant manuals/tool kits and training curriculums that can be used in training beneficiaries.
• Ensure the respect of the Do-No-Harm principle to persons of concern/beneficiaries.
• Ensure the weekly, monthly, and quarterly reporting are done and reported to the EcRec Manager.
• Contribute to project planning, development of proposals and documentation of lessons learned, best practices and success stories.
• Ensure beneficiary identification and profiling processes are well implemented and filed.

Coordination and representation

• Represent the Economic Recovery sector during stakeholders and partners meetings (local communities, local government officials, Early Recovery and Livelihoods Sector Working Group, Food Security Sector and Agriculture Livelihood Working Group).
• Coordinate with Ministry of Agriculture Extension workers to facilitate beneficiaries’ training.
• Coordinate and facilitate the connection of beneficiaries and government technical services for capacity building and choosing seeds and technical production routes.
• Ensure effective dialogue and networking with Local Institutions, Private Institutes, workshops, National and international NGOs, and local authorities.
• Coordinate with other actors in the project area and project teams to address vulnerable communities’ specific or complementary needs.

Monitoring and Evaluation

• Participate in monthly Budget Follow-up review meetings and ensure all livelihood activities are updated and submitted to EcRec Manager.
• Work with M&E to manage agriculture component data (training, distribution, baseline surveys, yield assessment, PDM etc.)
• Work closely with the M&E unit to identify, document, and disseminate relevant project success and challenges and follow up on project implementation.
• Participate in project evaluations and assist in the analysis of results and reporting.

Administration, logistics & Logistics

• Ensure compliance with donor requirements regarding programming implementation and asset management.
• Support the monitoring of financial commitments and expenditures against budgets and provide timely feedback on budget follow-up.
• Plan and coordinate proactively logistics and movements of staff from and to different operational areas.
• Ensure distribution plans are prepared and shared with all relevant stakeholders.
• Provide timely expenditure planning & budget follow-ups with guidance from the Economic Recovery Programme Manager
• Ensure DRC financial procedures, guidelines and control corruption are maintained among the team.
• Initiate procurements and ensure adherence to correct procurement and logistical procedures in coordination with the logistics department.

Personnel Management.

• Directly supervising EcRec Agriculture Officers (2), Assistants (4).

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Essential:

• At least 4 years of relevant professional Economic Recovery Agriculture components experience with a humanitarian aid organization.
• Understanding of Economic Recovery Agriculture programming issues in the country and the Northeast Nigeria region
• Experience in technical guidance, development and delivery of participatory training and capacity building.
• Proven strong analytical and communication skills, representation, negotiation, advocacy, and diplomacy.
• Excellent communication skills (including attention and patience)
• Experience in managing teams.
• Good computer skills (especially Ms. Office)

Desirable:

• Understanding of rights and protection issues of IDPs, children and women
• Experience working with displaced populations.

go to method of application »

Overall purpose of the role: 

The Economic Recovery Agriculture Team Leader’s main objective is to provide efficient and effective program implementation and smooth running of the Economic Recovery sector operations according to DRC’s internal policies and guidelines following donor procedures and program design. The Economic Recovery Agriculture Team Leader will also facilitate the implementation of Agriculture programming through coordination with stakeholders in operational areas.  The Economic Recovery Agriculture Team Leader facilitates agriculture programming by supporting market systems development (MSD), improving agricultural production practices for farmers’ associations while developing social cohesion among members of the target communities through village loan & credit associations.

Duties and Responsibilities:

Team Leadership

• Produce work plans for the sector staff following the annual project planning cycle
• Train staff and provide regular updates on work planning and reporting against SMART objectives.
• Oversee the performance of the Economic Recovery Agriculture team.
• Provide field supervision to Economic Recovery Agriculture Officers and Assistants
• Represent the Economic Recovery Agriculture team at the base level and participate in facilitating and coordinating activities within the team and with other DRC departments.

Implementation and Planning

• Coordinate with the support services, protection, and EcRec teams to ensure proper agriculture and MSD implementation management.
• Serve as the main contact for Agriculture activities in DRC Adamawa operations and work closely with State Government Technical Line Ministries and departments in ensuring high quality standards in DRC Economic Recovery sector operations.
• Ensure team adoption of technical guidelines, SoPs, handbooks, and other programme guidance provided by the Economic Recovery Manager and the Economic Recovery Coordinator
• Ensure the timely and quality achievements of the activities, which includes planning the activities and sharing tasks among the team, implementing, and monitoring the work of the team and the achievement, visiting the activities.
• Ensure that EcRec Agriculture Officers and Assistants implement project activities within the budget limits.
• Support the EcRec Agriculture Officers and Assistants by ensuring activities implementation is done in compliance with DRC/Donor procedures.
• In coordination with field staff, ensure that vulnerable groups (especially women and youths) are actively involved during project implementation.
• Organize and manage workshops, trainings and meetings that are hosted by the agricultural sector with relevant partners and beneficiary households,
• Provide agriculture livelihood guidance on an individual, group or association basis to increase beneficiaries’ awareness of different agricultural value chain options based on market assessment and beneficiary interests.
• Organize agricultural training for improved agricultural production practices, micro gardening, and small farming management activities with beneficiaries.
• Provide information to the beneficiaries on market opportunities and facilitate business linkage for improved agro-inputs vendors to increase ease of access and availability of inputs for smallholder farmers enterprise creation.
• Link bulk agriculture produce buyers with farmers’ associations and input sellers.

Sector Reporting & Documentation

• Ensure EcRec agricultural activities implementation reports and regular internal reports are delivered on time.
• Ensure that a sound documentation procedure is adhered to, including the relevant beneficiary database is developed, maintained, and updated regularly.
• Ensure the use of developed relevant manuals/tool kits and training curriculums that can be used in training beneficiaries.
• Ensure the respect of the Do-No-Harm principle to persons of concern/beneficiaries.
• Ensure the weekly, monthly, and quarterly reporting are done and reported to the EcRec Manager.
• Contribute to project planning, development of proposals and documentation of lessons learned, best practices and success stories.
• Ensure beneficiary identification and profiling processes are well implemented and filed.

Coordination and representation

• Represent the Economic Recovery sector during stakeholders and partners meetings (local communities, local government officials, Early Recovery and Livelihoods Sector Working Group, Food Security Sector and Agriculture Livelihood Working Group).
• Coordinate with Ministry of Agriculture Extension workers to facilitate beneficiaries’ training.
• Coordinate and facilitate the connection of beneficiaries and government technical services for capacity building and choosing seeds and technical production routes.
• Ensure effective dialogue and networking with Local Institutions, Private Institutes, workshops, National and international NGOs, and local authorities.
• Coordinate with other actors in the project area and project teams to address vulnerable communities’ specific or complementary needs.

Monitoring and Evaluation

• Participate in monthly Budget Follow-up review meetings and ensure all livelihood activities are updated and submitted to EcRec Manager.
• Work with M&E to manage agriculture component data (training, distribution, baseline surveys, yield assessment, PDM etc.)
• Work closely with the M&E unit to identify, document, and disseminate relevant project success and challenges and follow up on project implementation.
• Participate in project evaluations and assist in the analysis of results and reporting.

Administration, logistics & Logistics

• Ensure compliance with donor requirements regarding programming implementation and asset management.
• Support the monitoring of financial commitments and expenditures against budgets and provide timely feedback on budget follow-up.
• Plan and coordinate proactively logistics and movements of staff from and to different operational areas.
• Ensure distribution plans are prepared and shared with all relevant stakeholders.
• Provide timely expenditure planning & budget follow-ups with guidance from the Economic Recovery Programme Manager
• Ensure DRC financial procedures, guidelines and control corruption are maintained among the team.
• Initiate procurements and ensure adherence to correct procurement and logistical procedures in coordination with the logistics department.

Personnel Management.

• Directly supervising EcRec Agriculture Officers (2), Assistants (4).

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies: (include years of experience)

Essential:

• At least 4 years of relevant professional Economic Recovery Agriculture components experience with a humanitarian aid organization.
• Understanding of Economic Recovery Agriculture programming issues in the country and the Northeast Nigeria region
• Experience in technical guidance, development and delivery of participatory training and capacity building.
• Proven strong analytical and communication skills, representation, negotiation, advocacy, and diplomacy.
• Excellent communication skills (including attention and patience)
• Experience in managing teams.
• Good computer skills (especially Ms. Office)

Desirable:

• Understanding of rights and protection issues of IDPs, children and women

Experience working with displaced populations.

Education: (include certificates, licenses etc.)

University degree or advanced training/ course in Agriculture, Agronomy, Agricultural Extension, Agroeconomics, Horticulture, Plant Sciences or related field.