Supply Supervisor/Procurement Officer at Alliance for International Medical Action (ALIMA)

MISSION AND OBJECTIVES

Organizing and supervising the daily supply chain activities and the teams associated at project level, according to ALIMA protocols and standards in order to ensure the optimal running of the project

TASKS & RESPONSABILITIES

EXPERIENCE AND SKILLS

• Being responsible for the order, purchase, freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with clients, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• Informing the Logistics Manager / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
• Planning market assessment and keep all supplier list and price list information’s up to date.
• Update supply tools (IR follow up, contract follow up, monitoring, following back order, pricelist, supplier list…) and closing of completed purchasing activities.
• Update of the supplier listing for the project and follow up with the coordination on project international procurements.

ALIMA Context Specific Accountabilities

• Supply chain administration use supply database administrator field orders for projects (as assigned by Log manager/ supply manager).
• Regularly update local purchase order overviews and share the updates on weekly basis.
• Ensure expenditure commitment table is respected when preparing orders/ doing local procurement.
• Assure roles/responsibilities are clearly defined.
• Ensure field orders meet deadline as agreed in supply handbook.
• Seek clarity on orders (if not clear) answer questions about order status and confirm order reception in timely manner.
• Ensure with store keeper/ base logistician if right item, of right quality has been received from supplier.
• Prepare shipping documents.
• Request cargo (logistics) movements.
• Track the freight until its destination.
• Make sure projects follow up have closed their order upon reception.
• Ensure all purchase orders with supporting documents are filed as per ALIMA log admin kit both soft and hard.
• Perform any other tasks given by the Log Manager/ supply chain manager or Log Co.

Education:

• Degree in Supply Chain Management, Transport and Logistics or another related field.

Experience

·         Required 2-3 years of previous experience in the Logistics Department as well as previous experience in Supply chain-related position. Experience with ALIMA or other INGO is desirable.

Required Skills

• Essential computer literacy (Excel, Word, Outlook and Internet)
• Well organized with good negotiation and communication skill
• Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
• Ability to work in close collaboration with MOH staff
• Can work and create teamwork, flexible, and committed to the assigned position 
• Interest in and commitment to ALIMA’s activities.

Languages:

• English language
• Local language will be a plus