Executive Associate at Teaching at the Right Level (TaRL)

Summary of the Role

• Provide high-level administrative and operational support to the Country Director (CD),  ensuring the smooth and efficient functioning of the CD’s office.
• This role enables the CD to focus on strategic leadership and decision-making by effectively managing their calendar, communications, and key operational priorities.

Key Responsibilities
Inbox Management & Communication Triage:

• Manage the Country Director’s email and communications with high discretion.
• Prioritise incoming requests and respond on behalf of the CD where appropriate.
• Filter requests and decides which issues require the CD’s attention.
• Redirect tasks to the appropriate team members when necessary.

Calendar & Scheduling:

• Coordinate and manage the CD’s calendar, prioritising meetings and appointments across multiple time zones.
• Ensure timely preparation for all engagements, including meetings with government officials, donors, and internal teams, to maximise effectiveness and efficiency.

Travel Management:

• Lead travel planning and coordination, including visas, itineraries, and logistical arrangements.
• Ensure post-trip reconciliation of expenses in collaboration with the Finance & Operations Team.

Meeting & Event Coordination:

• Prepare agendas, briefing materials, and minutes for meetings.
• Track follow-up actions and ensure timely completion of tasks.
• Help reinforce organisational values through communication and coordination.
• Support the CD in recognising team achievements and managing morale.

Stakeholder Coordination & Preparation:

• Assist in preparing the CD for engagements with internal and external stakeholders.
• Maintain professional relationships with key partners, donors, and government contacts.

Communications Support:

• Draft, review, and proofread correspondence, reports, and presentations.
• Support the CD in creating clear and concise messaging for both internal and external communications 

Project & Task Support:

• Provide support for ad hoc initiatives and special projects as requested by the CD.
• Anticipate needs and proactively manage competing priorities to keep the office running smoothly.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience supporting senior leaders, preferably at the executive level.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High professional discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite, collaboration platforms, and AI tools.
• Proactive, detail-oriented, and able to anticipate the needs of senior leadership.

Desirable:

• Experience supporting a senior leader in a dynamic, multi-stakeholder environment.
• Ability to independently manage multiple priorities efficiently.

TaRL Africa Values:

• We place children's learning first.
• We are always learning, improving, and innovating.
• We are locally rooted for high-quality delivery and sustainable impact.
• We are kind, respectful and collaborative.
• We are proactive, committed to integrity and doing our best each day.