Supply Chain Supervisor at Medecins Sans Frontieres

Location: Jahun, Jigawa
Contract: 208 working hours per month with roster flexibility

Main Purpose

• Planning and supervising the execution of the supply chain activities in the project or capital  (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Job Description

• Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks: 
  • Order management: Responsible for the supply administration, the correct filing and archiving of the supply database and the efficient processing and follow-up of orders and requests
  • Procurement: Responsible for purchase management, in particular, the follow-up of purchases, and preparation, together with the supply Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • Transport: Ensuring the clearing and the transport of medical and non-medical goods of the project
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the project, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work), drawing up a working schedule
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

Qualifications
Education:

• Essential technical Diploma in Supply Chain.

Experience:

• 1-2 years in MSF Logistics Department, previous experience in supply chain activities related jobs.

Languages:

• Essential mission language (English). Desirable local language.

Knowledge:

• Essential computer literacy (Word, Excel).

Competencies:

• Results and Quality Orientation L2.
• Teamwork and Cooperation L2.
• Behavioural Flexibility L2.
• to MSF Principles L2.
• Stress Management L3.