Supply Chain Assistant - Asset and Maintenance at Danish Refugee Council (DRC)

Purpose

• Provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain fleet activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties and Responsibilities

Responsibilities:

• Asset and Property Management
• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard DRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Team Leader on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all DRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Team Leader to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service
• Conduct minor repairs of electrical works, carpentry, plumbing, equipment, and other maintenance tasks, as assigned
• Ensure routine facilities and premises maintenance
• Oversee the maintenance and repair of mechanical equipment
• Ensure supervision of the installation, maintenance and repair of equipment
• Receive Maintenance requests from HR/Admin for both office and guest house maintenance related issues in all DC Borno locations and make sure they are attended to and/ or maintained in a timely manner.
• Track all requests.
• Study and analyze all requests and advise on best way forward.
• Track all expenses on facilities.
• Follow-up and support of the receipt, storage, accounting and reporting of all items received, dispatched and stored.
• Assist in the preparation of external audits

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Qualifications

Essential:

• At least 2 years proven experience in Logistics management
• IT/excel literate
• Technical skills in maintenance of electrical and mechanical equipment
• Skills in routine facility inspection and reporting
• Knowledge of fire and health safety guidelines
• Highly motivated, and flexible
• Strong verbal and written communication skills
• Previous experience working with local/international NGO
• Good interpersonal skills

Desirable:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Experience with construction and site project management and rehabilitations
• Basic to intermediate experience with auto mechanics and or electrical installations. 
• Experience working in an (I)NGO

Education:

• Bachelor’s degree or equivalent in Logistics, administration, business, IT, Engineering or other relevant fields.