STTA Operations Support at Creative Associates International

Position Summary:

• The Operations Assistant (Consultant) will assist the Operations team on its upcoming Close-out processes. He/ She will work under the supervision of the Operations Manager and will support the team in all matters related to office administration, Inventory, and logistics management.

Reporting & Supervision:

• The Consultant will report to the Operations Manager and work closely with the Procurement and Logistics Officer.

Primary Responsibilities:

• Prepare the official close out notification letter of Inventory disposition to beneficiaries.
•  Work with the Operations Manager and PLO in preparing documents before they are sent to finance.
• Using the operations closeout checklist, ensure all records as required are complete and that files in SharePoint are organized and audit ready.
• Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to Reqlogic
•  Help in maintaining up to date operations trackers.
• Ensure the accuracy of information.
• Save all procurement documentation up to date in SharePoint and Inventory in Single point.
• Support in preparing disposition list of Inventory and participate in the distribution.
• Support in the update of the project list of vendors
• Support in the verification of physical project Inventory
• Other duties as may be assigned.

Required Skills & Qualifications:

• Diploma in administration, management, or other relevant field.
• Must have at least 1+years of experience related to the position.
• Familiar with all MS Office applications.
• Fluent in written and spoken English.
• U. S government (USAID preferred) administrative compliance experience.
• Ability to work with and achieved documents with a diverse group of staff located in different countries (Preferred).