Storekeeper at Excel and Grace Consulting

Job Decription

• The Store Officer is responsible for the efficient and effective management of the store and inventory within our hospitality establishment. 
• This role involves overseeing the receipt, storage, issuance, and record-keeping of all goods, ensuring optimal stock levels, minimizing waste, and maintaining accurate inventory data. 
• The Store Officer will play a crucial role in supporting smooth operations across various departments by ensuring the availability of necessary supplies and materials.

Key Responsibilities
Inventory Management:

• Receive and inspect all incoming deliveries, verifying quantities and quality against purchase orders and delivery notes.
• Organize and store goods in a systematic and accessible manner, adhering to FIFO (First-In, First-Out) principles and proper storage procedures.
• Maintain accurate inventory records, both manually and electronically, tracking stock levels, movements, and discrepancies.
• Conduct regular physical stock counts and reconcile them with inventory records to ensure accuracy.
• Monitor stock levels and proactively identify items nearing depletion, initiating timely requests for replenishment.
• Implement and maintain a system for tracking and managing expiry dates of perishable goods.
• Identify and report slow-moving or obsolete stock for appropriate action.

Issuance and Distribution:

• Process and fulfill requests for materials and supplies from various departments accurately and efficiently.
• Prepare and issue goods against authorized requisitions, ensuring proper documentation and sign-offs.
• Maintain records of issued items and their respective recipients.

Store Operations and Maintenance:

• Maintain a clean, organized, and secure store environment, adhering to health and safety regulations.
• Ensure proper handling and storage of all items to prevent damage or spoilage.
• Conduct regular inspections of the store and identify any maintenance or repair needs.
• Implement and enforce store policies and procedures.

Documentation and Reporting:

• Maintain accurate records of all inventory transactions, including receipts, issues, and returns.
• Prepare regular inventory reports, including stock levels, consumption patterns, and discrepancies.
• Assist in the preparation of purchase orders and other related documentation as required.
• Contribute to audits and stocktaking exercises.

Communication and Coordination:

• Communicate effectively with suppliers, purchasing department, and other internal departments regarding stock availability, delivery schedules, and any discrepancies.
• Collaborate with relevant teams to ensure timely availability of required materials.
• Report any discrepancies or issues to the reporting manager promptly.

Compliance and Safety:

• Adhere to all company policies and procedures related to store operations and inventory management.
• Ensure compliance with health, safety, and hygiene standards within the store area.
• Participate in relevant training programs to enhance knowledge and skills.

Qualifications and Experience

• HND / Bachelor's Degree in any relevant field.
• Proven experience 2 - 3 years of experience in storekeeping or inventory management, preferably within the hospitality industry.
• Basic understanding of inventory management principles and best practices.
• Familiarity with inventory management software or systems is an advantage.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Basic computer literacy, including proficiency in MS Office Suite (Word, Excel).
• Ability to work independently and as part of a team.
• Physical ability to lift and move stock items as required.

Skills and Competencies:

• Inventory Control: Ability to accurately track, monitor, and manage stock levels.
• Organization and Planning: Ability to organize the store effectively and plan for efficient stock management.
• Attention to Detail: Meticulous in recording and verifying inventory data.
• Communication: Clear and effective verbal and written communication skills.
• Problem-Solving: Ability to identify and resolve inventory discrepancies.
• Teamwork: Ability to collaborate effectively with colleagues.
• Integrity and Trustworthiness: Handling valuable inventory with responsibility.
• Basic Numeracy Skills: Ability to perform basic calculations related to inventory.