State Coordinator at USAID

Scope of the Position

• The State Coordinators will provide overall leadership and management of the project in Kebbi and Bauchi states in a manner that strengthens partnerships with the states government and other partners.
• S/He will spearhead coordination, implementation and reporting of the states project activities and ensure optimal resource management.
• S/He will serve as a member of the Project Management Team and will be responsible for overall performance of the project in the two states. The positions is based in Kebbi and Bauchi.

Specific Responsibilities
Project Planning:

• Facilitate the creation and implementation of a detailed work-plan which identifies, and sequences activities needed to successfully implement the project in the most cost-effective manner and ensures that project objectives and deliverables are met in line with national policies, and USAID goals.
• In collaboration with key stakeholders, facilitate the development and roll out of partner specific action and implementation plans to implement project activities.
• Facilitate the development or review of project specific annual budgets and monitor implementation

Project Management:

• Provides clear documentation of programmatic achievements as well as required data and keep project senior management informed of state activities on monthly, quarterly, and annual basis.
• Take responsibility for management of the state project budget and all other resources under the direction of the Senior Program Officer.
• Ensure that project partners execute the project according to their respective project plans.
• Document project activities and ensure that all project information is appropriately secured.
• Monitor the progress of the project implementation and adjust as necessary to ensure the project remains on track and is successfully completed.
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of state project activities
• Manage all project funds according to established accounting policies and procedures and ensure that all financial records for the projects are up to date.

Project Monitoring & Evaluation:

• Provide clear documentation of programmatic achievements as well as required data and Establish system for project monitoring, evaluation, and reporting.
• Establish a functional state M&E data system with periodic analyses and review to inform program management and provide reports to project M&E team
• Ensure that the project deliverables are on time, within budget and at the required level of international standards as set by donor.
• Internally and when requested, support project research activities as required.
• Disseminate findings from research to support organizational learning and contribute to policy processing or development.

Advocacy and Strategic Alliances:

• Liaise and network with relevant partners and collaborators in the state to improve project visibility, coordination of activities and promotion of shared advocacy agenda.
• Build and maintain meaningful working relationships with both government and key project stakeholders at all levels to strengthen opportunities for advocacy and higher visibility.
• Represent the project at the state level.

Resources and Process Management:

• Effectively manage project resources and processes
• Cost effectiveness (Judicious use of available resources in the State)
• Optimal utilization of project resources
• Responsiveness (Timeliness in delivering on internal processes such as reporting, request for information, promptness for meetings etc.)

Qualifications and Experience

• Graduate Degree in Public Health Nutrition, Public Administration, Management or related discipline, or its equivalent.
• Postgraduate Degree in related field preferred.
• At least 7 years’ senior level work experience in development program management in Nigeria or equivalent experience
• Previous supervision or team leader experience
• Proven track record in managing international projects
• Willingness to travel within the state and other parts of the country as needed
• Experience of managing a nutrition program, would be an added advantage.
• Demonstrated capacity to collaborate with colleagues, teams and partner organizations to achieve results.
• Demonstrated technical knowledge pertaining to the job requirements
• Critical thinking and problem-solving skills.
• Able to work under pressure with minimal supervision and able to execute deliverables according to deadlines.
• Demonstrated excellent personal integrity and confidentially
• Strong interpersonal and organizational skills
• Computer skills: Windows applications for word processing and spreadsheet software
• Extraordinary verbal and written communication skills to manage project communications and disseminate project information are required
• Fluency in Hausa language is highly desire