Special Assistant to the Managing Director / CEO at Mogtech Group

Job Summary

• Responsible for providing high-level support to the MD in all aspects of day-to-day operations, including scheduling, communications, decision-making processes, and project management.
• This position requires high organization, proactivity, detail orientation, excellent communication, and multitasking skills.

Main Accountabilities
Administrative Support:

• Manage the MD’s calendar and schedule, ensuring timely meetings and appointments.
• Coordinate travel arrangements, including flight bookings, accommodations, and transportation.
• Prepare and manage correspondence, including emails, letters, reports, and presentations.
• Draft meeting agendas, take minutes, and follow up on action items.

Project Management:

• Assist in the planning, execution, and follow-up of strategic projects and initiatives.
• Ensure deadlines are met for projects and deliverables assigned by the MD.
• Prepare reports, data analysis, and presentations to aid decision-making.

Communication and Liaison:

• Serve as a liaison between the MD and internal/external stakeholders, maintaining positive relationships.
• Act as the MD’s representative in meetings or communications when required.
• Handle confidential information with discretion and maintain professionalism in all communications.

Research and Reporting:

• Research industry trends, market opportunities, competitors, and relevant topics to inform the MD’s decisions.
• Prepare regular reports, meeting summaries, project status updates, expense reports, research summaries, and any other reports for the MD’s review.

Operational Support:

• Assist in coordinating internal meetings, conferences, and events hosted by the MD.
• Provide support to other senior executives or teams on ad-hoc projects when necessary.

Problem Solving:

• Identify issues and propose solutions proactively to ensure smooth operations.
• Handle time-sensitive matters on behalf of the MD, ensuring that the MD’s focus is on key responsibilities and priorities.

Qualifications

• LLB Degree, Bachelor’s Degree in Business Administration, Management, or a related field.
• 3-5 years proven experience in an administrative or executive assistant role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional interpersonal skills and the ability to work with a diverse team.
• High level of professionalism and discretion when handling confidential information.
• Strong problem-solving and time-management skills.
• Ability to work independently and take initiative.

Benefits

• Competitive Pay
• Health Maintenance
• 13th month & Leave Bonus.