Sourcing Executive at Airtel

The job holder is to monitor and manage the procurement of Marketing and General Services related equipment and services at the right price, right quantity & quality from the most appropriate vendor at full cost of ownership to the benefit of Airtel to ensure good service delivery to its customers.

Responsibilities

Manage the processing of contracts from project brief to contract completion in conjunction with the Legal department

• Checking/confirming payment terms, price & duration of project briefs in line with what was agreed for the contract
• Ensuring stakeholders (User department and vendor) agree on conditions of the contract
• Following up with Legal to ensure contract is drafted and sent to the vendor and fully signed internally.

Manage the end-to-end Purchase Order process for procurement of goods and services within their area of responsibility in line with approved purchasing requests.

• Sourcing/recommendation of vendors for the task
• Sending RFP/RFQs to the vendors 
• Opening of bids and tendering evaluation/recommendation
• Negotiation and cost optimization/savings
• Contract award
• Processing PO on Oracle
• RFP response meetings to communicate details to vendors regarding tenders

Manage vendor relationships in accordance with company guidelines, to support the realization of agreed procurement contracts & timelines for delivery.

• Vendor follow-up on key deliverables
• Management of vendor relationships to ensure SLAs are realized
• Timely closure of POs

Provide accurate information and guidance to user groups and other staff in Support of the planning, budgeting and goal setting processes to establish procurement goals. 

• Accurate benchmarking of prices against market prices
• PO reports for budget teams.
• Ensure BOQ is in line with approved price book/rate card.

Manage price & contractual negotiations in line with favorable payment terms, statutory regulatory requirements, competitive pricing, quality assurance and delivery timelines favorable to the company.

• Contract negotiations
• Meeting with vendors/User to agree on SLAs and timelines
• Ensuring prices are in line with NCC/NOTAP regulatory requirements
• Detailed price negotiations using quotes as benchmark

Generation of required Procurement reports (Spend & Savings report, Sourcing performance report, Contract management report, Single source & emergency request report)

• Provision of Spend/savings report
• Contract renewals/expiration reports
• Provision of emergency request reports/reasons for the emergencies and supporting approvals
• Providing support to Snr Mgr Marketing Procurement on identification and corrections of process gaps in internal control environment.

Manage sourcing process for recommending/identifying the most suitable vendors required for projects/tasks

• Vendor sourcing through RFIs
• Recommendation of vendors through referrals from other Telcos and Multinationals.
• Ensuring compliance to pay policy and process.

Provide payment support services

• Follow up for prompt payment to vendor

Vendor Performance evaluation to ascertain vendor competence & capability

• Periodic vendor evaluation(quarterly/biannually)
• Vendor competency assessment

Improvement of internal Audit score

• Ensuring compliance to the sourcing processes.
• Assisting Head Sourcing in identifying and taking necessary corrections in gaps identified in internal control environment  

Qualifications

Educational Qualifications

• Bachelor’s degree
• Associate Member/Student Member of Chartered Institute of Purchasing & Supply, UK

Relevant Experience

• Minimum of 7 years Procurement experience 

Other requirements 

• Achieving results and meeting targets in a timely manner
• Proactive attitude towards meeting objectives
• Interpersonal skills
• Strong Analytical skills
• Good ethical attributes