Sourcing Executive at Airtel

JOB PURPOSE

To monitor and manage the procurement of Network equipment and related materials and services at the right price, right quantity & quality from the most appropriate vendor at full cost of ownership to the benefit of Airtel to ensure good service delivery to its customers.

KEY ACCOUNTABILITIES

Manage the processing of Marketing related contracts from project brief to contract completion in conjunction with the Legal department

• Checking/confirming payment terms, price & duration of project briefs in line with what was agreed for the contract
• Ensuring stakeholders( User department and vendor) agree on conditions of the contract
• Follow up with Legal to ensure contract is drafted and sent to the vendor

Manage the end to end Purchase Order process for procurement of goods and services within their area of responsibility in line with approved purchasing requests

• Sourcing/recommendation of vendors for the task
• Sending RFP/RFQ’s to the vendors
• Opening of bids and tender evaluation/recommendation
• Negotiation and cost optimization/savings
• Contract award
• PO processing on Oracle
• RFP response meetings to communicate details to vendors regarding tenders

Manages vendor relationships in accordance with company guidelines, to support the realization of agreed procurement contracts & timelines for delivery

• Vendor follow-up on key deliverables
• Management of vendor relationships to ensure SLA’s are realized

Provide accurate information and guidance to managers and other staff in Support of the planning, budgeting and goal setting processes to establish procurement goals

• Accurate benchmarking of prices against market prices
• PO reports for budget teams.
• Ensure BOQ is in line with approved price book/rate card.

Manage price & contractual negotiations in line with favourable payment terms, statutory regulatory requirements, competitive pricing, quality assurance and delivery timelines favourable to the company

• Contract negotiations
• Meeting with vendors/User to agree on SLA’s and timelines
• Ensuring prices are in line with NCC/NOTAP regulatory requirements
• Detailed price negotiations using quotes as benchmark

Generation of required Procurement reports(spend & savings report, contract management report, Single source & emergency request report)

• Provision of Spend/savings report
• Contract renewals/expiration reports
• Provision of emergency request reports/reasons for the emergencies and supporting approvals
• Provide support to Snr Mgr Marketing Procurement on identification and corrections of process gaps in internal control environment.

Manage sourcing process for recommending/identifying the most suitable vendors required for projects/tasks

• Vendor sourcing through RFI’s
• Recommendation of vendors through referrals from other Telco’s and Multinationals.
• Ensure compliance with procure to pay policy and process.

Provide payment support services

• Follow up for prompt payment to vendor

Vendor Performance evaluation to ascertain vendor competence & capability

• Periodic vendor evaluation(quarterly/biannually)
• Vendor competency assessment

SKILLS & KNOWLEDGE

Educational Qualifications

• Bachelor's Degree
• Associate Member/Student Member of Chartered Institute of Purchasing & Supply, UK

Key Contacts

• User Dept
• Vendors and Partners.

Relevant Experience

• Minimum of 7 years Procurement experience.

Other requirements (Behavioural)

• Achieving results and meeting targets
• Proactive attitude towards meeting objectives
• Interpersonal skills
• Analytical skills
• Good ethical attributes