Senior Programme Assistant (WASH) at International Organization for Migration - IOM

Job Identification: 15951

Job Description

• Working under the overall supervision of the WASH Programme Manager and the direct supervision of the National Officer (WASH), the Senior Programme Assistant will provide support through the following activities

Responsibilities

• Coordinate the implementation of the activities required for the successful completion of the WASH activities under the WASH Programme, following closely the donor(s) requirements and the directions of the WASH Operation Officer.
• Monitor that the IOM project activities meet their intended scope, time and budget as per the project’s work plan as designed by the WASH Operation Officer and inform of any delay or workaround required for timely completion of activities.
• Prepare and or review technical specifications, BoQs, and drawings of the WASH infrastructure planned to be implemented as necessary.
• Monitor the project implementation by performing regular visits to the areas of operation.
• Verify that materials are being properly utilized and that WASH items are effectively distributed to the beneficiaries.
• Follow up the schedule with contractors and prepare completion certificates.
• Work closely with the administrative units of IOM to coordinate adequate contract management, close-out procedures, and final payments to the contractors.
• Plan and coordinate procurements in line with approved specifications or BoQ, working in close coordination with the procurement and logistics unit to ensure that the required materials and items are procured and delivered to the respective sites in a timely manner.
• Maintain effective and active communication with all the stakeholders. Prepare and submit regular progress reports to the WASH Operation Officer indicating progress, constraints, and requirements for project completion.
• Ensure that project data and information are archived and shared appropriately.
• In coordination with the relevant colleagues, ensure that all relevant permits and authorizations are obtained from the local authorities to guarantee project stability and good relations with the local government.
• Provide necessary information and documentation for the preparation of project proposals for IOM to contact potential donors. Contribute to contingency planning for possible WASH emergency response if required.
• Perform other duties as may be assigned

Qualifications
Education:

• Bachelor’s Degree or higher in Engineering (Civil, Environmental, Mechanical, or Chemical) Geophysics, Hydrogeology, Geology, or Public Health, with sound knowledge of water, sanitation, and hygiene principles for humanitarian assistance and relevant training attained.

Experience:

• A minimum of 6 years of experience (Four Years for University Degree holders) in implementing water, sanitation, and hygiene-related projects, preferably in the Humanitarian Field.

Skills:

• Knowledge of CAD, GIS, and Excel; Excellent Monitoring and Evaluation Skills, Organizational Skills, and
  Accuracy; Ability to work with minimal supervision.

Languages:

• Required: For all applicants, fluency in English is required (oral and written).
• Desirable: Working Knowledge of the local languages is desirable
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

•  Competencies will be assessed during the selection process.
• Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.