Senior Grants Officer at Heartland Alliance

Job Summary

The position holder coordinates the financial and administrative matters that relate to HALG sub awards with implementing sub recipients. The incumbent will be managing all sub awards, implementing financial, budgeting, and accounting matters to sub recipients, ensure all expenditures are compliant with sub agreement and funding Agency’s requirements and conducts capacity building activities.

Essential Duties and Responsibilities

• Serve as the Grants Unit focal person for Heartland Alliance Ltd/Gte on the KP CARE project, liaising closely with the Finance, Programs and Strategic Information Units on the development, implementation, monitoring, and close-out of grants/sub awards issued to sub recipients.
• Perform functions of financial administration and reporting to include, but not limited to preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing of advances, retirements and ensuring the timely application for reimbursement from the sub recipients.
• Oversee the preparation and timely submission of grant applications, application amendments, and budget narrative.
• Maintain a transparent and auditable filling system, including paper/electronic files and grant report tracking sheet. Review of Local Implementing Partners (LIPs), financial reports, bank statements and updating the sub- recipient worksheets.
• Keeps abreast of all USAID and HALG contracting actions and policies that are relevant to grant or subaward management.
• Carry out capacity assessment of sub recipients.
• Work closely with field office and program teams to ensure that activities are implemented in line with donor regulations and signed grant or subaward agreement.
• Provide training and technical support to sub-recipients to improve sub-recipients administrative and financial system and procedures.
• Review and verify obligation funding available and financial data reported by Local partners and sub-agreement tracking workbooks.
• Research, identify and analyze new sources of funding.
• Support in the development of proposal and budget for identified grant opportunities.
• Track advances and retirements and make entries of sub-recipients’ actual expenses into QuickBooks.
• Assist with any other duties as required by the Director of Finance and Operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree or its equivalent in Accounting, Business Administration, Social Science or any related field.
• At least 5 years’ experience working with grants/sub awards in similar sized program and with international donors Management experience.

Preferred Skills

• Ability to work effectively with Government and Civil Society Partners and Communities as well as transfer knowledge to diverse audiences through workshops, training and meetings using participatory methods and adult learning principles.

Other Competencies

• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
• Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.

Language Skills

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• Other software routinely used by Heartland Alliance.

Work Environment

• The noise level in the work environment is usually moderate.
• The employee will be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited resource environments.