Senior Grant Compliance Officer at Preston Associates for International Development

JOB DESCRIPTION

Purpose

• The Senior Grant Compliance Officer is responsible for compliance with all grants (International, federal, state, local and private), ensuring Preston Associate International
• Development Limited (Preston Associates) complies and meets all deliverables, including monitoring of sub-recipients.
• This includes an understanding of federal and international regulations and standards, ensuring Preston Associates’ policies and activities compliance.

Key Roles and Responsibilities

Grant Compliance

• Oversee approved contracts to ensure compliance of documentation, reporting requirements and deadlines
• Develop grant compliance and applicable policies as necessary
• Conduct comprehensive review of grant internal controls, compliance policies and procedures to ascertain compliance to internal standards as applicable
• Liaise with Technical Department to ensure appropriate reports for internal and external stakeholders comply with the requirements
• Develop evaluation tools to ensure all applicable laws and standards for project finances and resources are maintained
• Work closely with senior management and departments to identify and ensure compliance with donor requirements
• Support the development, review and modification of policies/procedures/systems in accordance with government regulations, as well as client and Preston Associates organizational needs and objectives
• Develop and implement external monitoring visits, reviews, audits, and cross-site evaluations in collaboration with the appropriate departments. Report findings to the CEO and Technical Advisor
• Adhere to organizational policies and procedures, local laws and regulations, and applicable donor requirements.
• Sub-awards Monitoring
• Document the process by which sub-recipients are selected for awards and notify applicants and other stakeholders of awards granted
• Establish system for grants monitoring including designing templates for grants status reports for use by the senior project management team
• Ensure sub-recipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with Preston Associates business practices
• Monitor sub-recipient compliance with federal regulations and the requirements of their sub-recipient agreements through site visits, audits, and other mechanisms applicable to sub-recipient monitoring. Recommend actions necessary to resolve issues/concerns
• Provide guidance in interpreting and executing applicable regulations and sub-recipient award terms and conditions.
• Grant Management
• Identify gaps in existing grants management systems and provide recommendations to
• strengthen them while also building on developing and strengthening projects and organizational internal policies and Standard Organization Procedures
• Facilitate regular meetings with fiduciary partners to ensure proper spending of all available funding
• Attend fiduciary governance, committee meetings, and workgroups as necessary
• Work with Technical Department to create program budgets
• Ensure review of project specific accounts, financial control systems, and program management to ensure effective internal controls, and participate in the development of new internal control initiatives
• Keep a schedule of grant renewal dates, reporting dates, and new grant due dates
• Maintain supporting schedules to support proper accounting treatment of grants
• Provide support for requests from grant writers for both grant applications and regular reporting
• Annual review and update of Grant Management Policies to ensure compliance with current regulations.
• Annually update registration in System of Award Management (SAM) to manage all grant funds awarded
• Conduct training for employees, and subaward recipients/personnel where appropriate, on both existing and improved policies, process flows, SOPs, and donor compliance requirements
• Follow-up on recommendations from reports from the donors, and internal and/or external auditors to ensure conformity.
• Performs other duties as maybe identified and assigned.

Key Performance Indicators

• Process improvements
• Certification with national and international standard bodies
• Rate of quality compliance
• Rate of compliance to contract/grant requirements
• Accurate implementation and reports
• Contract financial management
• Rate of stakeholder satisfaction
• Grant closeout efficiency
• Regulatory compliance
• Grant application success rate

Required Skills and Competencies

Skills/Knowledge

• Bachelor’s degree or Higher National Diploma in law, finance, business administration, or related field, Master’s degree will be an added advantage
• Minimum of ten (10) years' work experience grant management and compliance preferred
• Proven experience in contracts, grants management, compliance and documentation required
• Excellent knowledge of organizational policies and procedures, local laws and regulations, and applicable donor requirements
• Excellent knowledge of grant rules and regulations of multilateral (IMF, UN, WHO, EDF etc.), bilateral organizations (USAID, FCDO, DFID, CIDA etc.) and other major funders e.g. the Gates Foundation, MasterCard Foundation, etc.
• Excellent knowledge of the industry’s standards and regulations
• Excellent data analysis skills with the ability to collect, analyze, and present compliance metrics to inform problem-solving and decision-making
• Proven experience of analytical software, Microsoft teams, Microsoft Office 365 and other relevant software
• Outstanding methodical and diligent planning abilities
• Expert communication skills
• Expert at accurately interpreting complex documents and policies
• Knowledge of AI and big data development sector and research
• A business acumen partnered with a dedication to legality
• Strong ability to be proactive, think critically, network, collaborate, negotiate, mentor, manage time, influence outcomes, work independently and in a team, take decisions and resolve conflicts. Maintain confidentiality, high integrity and professionalism
• Must be resident in Abuja, Nigeria or be willing to relocate.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.