Latest Jobs at Preston Associates for International Development

JOB DESCRIPTION

Purpose

• The Technical Advisor, working with the Chief Executive Officer (CEO), will provide technical direction and management to support the effective implementation of the Technical
• Department activities. Will support the CEO in a high-level capacity for technical oversight and ensuring integration of all project’s technical areas.
• She/he will ensure successful project outcomes by overseeing efficient implementation, minimizing risks, reducing costs, and enhancing success rates.
• As well as enhance PAID's visibility as an effective research firm, solidify its reputation in project services, and bolster its competitive position in sustainable development partnerships.

Key Roles and Responsibilities

• Provide vision, direction, leadership, and management oversight in developing and implementing programs, projects, strategies, and the technical department.
• Lead the overall development, implementation, monitoring, evaluation, reporting and supervision of all technical department proposal writing, project activities and personnel.
• Lead the coordination of all projects in line with client's requirements and Preston Associates quality standards.
• Contribute to proposal writing and technical reports in line with bilateral and multilateral organizations and other major funders standards, ensuring Preston Associates quality control and quality assurance standards.
• Lead the quality management system and standard of the Technical Department (TD)
• Develop departmental goals and targets, implement, and evaluate results building a continuously improved system
• Ensure departmental compliance to Preston Associates systems and standards, federal and international law governing the development sector
• Lead the TD and collaborate with other HoDs in implementation of Preston Associates strategies
• Oversee project risk assessment and mitigation
• Submit quarterly departmental report to the CEO to be presented to Board
• Consistently update the CEO on industry trends and development to guide organizational decision making
• Integrate AI and big data solutions into PAID’s existing systems, to enhanced Preston
• Associates capabilities and productivity
• Analyze large datasets to extract valuable insights and drive data-informed decision-making
• Lead, develop and deploy machine learning models to optimize operational efficiency and enhance customer experience
• Provide technical guidance and support Artificial Intelligence (AI) and big data-related initiatives
• Oversee the overall coordination and management of consortiums activities and initiatives
• Lead identifying, establishing and maintaining relationships with business partners, clients, organizations, relevant government agencies and other key stakeholders
• Monitor partnership performance and identify areas for improvement, implementing necessary adjustments to maximize the value of each partnership
• Organize and facilitate training and technical support to enhance capacity, sustain programs, and expand service coverage for Preston Associates.
• Attend meetings, conferences, seminars etc. on behalf of the organization
• Source and assist to identify key industry and project specific experts locally and internationally, manage consultants, subcontractors, and sub-awardees.
• Mentor, train and motivate direct reports to create a culture of teamwork, inclusivity, and an enabling work environment
• Travel as required in the line of your work

Knowledge Management (KM):

• Provide guidance on knowledge management to create a knowledge management strategy and framework.
• Leverage existing platforms to support and advance knowledge-sharing within the organization
• Lead knowledge management efforts, and ensure lessons learned are incorporated into future project activities
• In collaboration with the GC & HR, drive Preston Associates' learning agenda to foster the development and use of best practices to improve outcomes in program initiatives
• Facilitate in collaboration with the GC & HR, knowledge acquisition through trainings leveraging AI and big data tools for organization growth
• Continually develop the systems, standards, documents, activities, and personnel of the department
• Oversee the development and revision of papers, presentations, articles, publications on
• Preston Associates activities and development sector trends
• Collaborate with the Public Relations team on any industry related information

Key Performance Indicators

• Rate of proposal success and contracts awarded
• Rate of project success and lead time closure
• Rate of return clients
• Rate of referral from past/current clients
• Budget management
• Process improvements
• Risk management
• Rate of quality assurance compliance
• Rate of compliance to company policy

Required Skills and Competencies

Skills/Knowledge

• Masters or Doctorate degree and a minimum of 15 years' work experience in public health, sociology, law, knowledge management, education, project management, public policy, international development, economics, or related field.
• Previous result-based programs engagement with women, children, and youths, with a minimum of 12 years working in the technical implementation of international development programs is an added advantage.
• Expert in technical adviser on international development awards, grants, contracts, subawards, finance, and compliance.
• Proficient in project management with experience from an established organization.
• Proficient operational experience with multilateral (IMF, UN, WHO, EDF etc.), bilateral organizations (USAID, FCDO, DFID, CIDA etc.) and other major funders e.g., the Gates
• Foundation, MasterCard Foundation, etc.
• Expert communicator – verbal and written - technical writing, attention to details and interpersonal skills
• Proficient researcher, development sector policies, procedures, best practices, grants, contracts, and compliance.
• Expert in analytical (including analyzing large datasets, quantitative, and qualitative analysis), documentation, compliance, proactive, problem solving, conflict resolution, innovative, creative, critical thinking and decision making
• Strong understanding of business development and customer service,
• Expert knowledge of key performance indicators and project evaluation methods.
• Proficient in management (including consortium, program and monitoring, evaluation, accountability, and learning), leadership, organizational skills.
• Expert at accurately interpreting complex documents and policies.
• Strong quality control, quality assurance, and risk assessment skills.
• Strong ability to network, collaborate, negotiate, mentor, train and influence outcomes and teamwork
• Ability to enhance PAID's visibility as an AL, big data development sector and research, solidify its reputation in project services, and bolster its competitive position in sustainable development partnerships.
• Proficiency in project management software, analytical software (python, DevResults, TolaData, PowerBI, Tableau etc.), statistical software packages (SAS, SPSS, R, etc.), Microsoft teams, and other relevant softwares.

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JOB DESCRIPTION

Purpose

• The Senior Human Resources and Compliance Officer, working with the Chief Executive Officer (CEO) will be responsible for managing part of the company’s most valuable assets, its employees and the quality management system. S/he will lead and direct all functions of the Human Resources and Compliance (HR&C) Department.

Key Roles and Responsibilities

Human Resources Management

Human Resource Planning:

• Conduct internal personnel audit to identify its future needs and requirements for human resources
• Forecasting the number of employees required, their skills, and the time frame for hiring them
• Work closely with departments, assisting line managers to understand and implement HR policies and procedures
• Develop HR planning strategies with line managers which considers immediate and long-term staff requirements in terms of numbers and skill levels
• Maintain employee files and records
• Conduct new employee orientation and interpretation of company policy to employees.

Recruitment and Selection:

• Attract and select the right people for the job. It is essential to attract and engage the right candidates who can drive the business forward.

Performance Management:

• Ensure that employees remain productive and engaged.
• This involves setting clear goals, providing feedback, and conducting regular performance reviews.
• Oversee and manage a performance appraisal system that drives high performance.

Learning and Development:

• Analyze training needs in conjunction with employees and departmental managers
• Coordinate and facilitate training programs for employees when required develop and implement a learning and development program to empower employees to enhance their skills for career advancement.

Career Planning:

• Assist employees to plan their career paths within the organization.

Function Evaluation:

• Regularly evaluate the effectiveness of the HR Department’s functions and processes in achieving the organization’s strategies.

Rewards:

• Research, design and implement reward systems that motivate employees to perform better
• Analyses trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.

Industrial Relations:

• Manage the relationship between the organization and its employees
• Analyze and resolve work problems, or assist employees in solving work problems; other conflict resolutions
• Promote and maintain staff morale through coordination of social events.
• Employee Participation and Communication:
• Create channels for employees to communicate their concerns and ideas to the management.

Health and Safety:

• Ensure workplace safety and health for employees.

Personnel Wellbeing:

• Promote the physical and mental wellbeing of employees.

Administrative Responsibilities:

• Manage the administrative tasks of the HR Department, such as record-keeping, payroll, and compliance
• Assume responsibility for various other facets of human resources system
• Perform specific payroll functions as may be assigned.
• Regularly update the CEO on regulatory changes, and new technologies in human resources,talent management, and employment law.

Compliance

• Lead Preston Associates’ compliance initiatives
• Manage company policy to meet corporate objectives
• Maintain responsibility for internal and external document management and control
• Evaluate department processes, coordinate and recommend needed changes based on process analysis
• Develop and oversee control systems to prevent or deal with violations of legal and standard guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Evaluate department processes, coordinate and recommend needed changes based on process analysis
• Coordinate departmental and interdepartmental activities and special projects (if any) to ensure quality
• Review, modify and implement company policies
• Collaborate with all departments to monitor compliance to standards and regulations
• Assess the business’s future ventures to identify possible compliance risks
• Review the work of colleagues when necessary to identify compliance issues and provide advice or training
• Prepare reports for senior management and external regulatory bodies as appropriate
• Research and identify industry relevant certifications and best practice for organization’s efficiency and effectiveness
• Lead the overall facilitation, implementation, and certification of ISO 9001:2015 standard (Quality Management System) and others as identified above
• Ensure the organization's compliance with all applicable industry standards, including ISO 9001:2015, Data Protection, Safeguarding standards, etc.
• Promote equality and diversity as part of the culture of the organization.
• Performs other duties as assigned and identified.

Key Performance Indicators

• Employee performance improvement
• Employee turnover rate
• Time-to-hire
• Quality of training and development
• Certification with identified standard bodies/associations
• Quality management system performance
• Compliance
• Rate of compliance to QMS

Required Skills and Competencies

Skills/Knowledge

• Bachelor’s degree or Higher National Diploma in human resources, compliance, law, administration or related field, Masters degree will be an added advantage.
• HR certification - mandatory
• Certified Compliance/ISO 9001:2015/Data Protection is a plus
• Proven experience in implementation and audit functions required
• Proven experience and knowledge of ISO 9001:2015 QMS and documentation
• Human resource management and compliance: min. 10 years (Required)
• Training development and trainings: 4 years (Required)
• Full-cycle recruiting: 5 years (Required)
• Employee relations: 5 years
• A business acumen partnered with a dedication to legality
• Thorough knowledge of employment-related laws and regulations
• Strong understanding of change management principles and experience leading organizational change initiatives
• Expert at accurately interpreting complex documents and policies
• Excellent data analysis skills to present HR metrics to inform problem-solving and decisionmaking
• Excellent ability to maintain confidentiality, integrity and professionalism
• Expert communication skills
• Strong ability to be proactive, innovative, creative, critical thinking and decision making, network, collaborate, negotiate, mentor, time management, influence outcomes and teamwork, and conflict resolution
• Excellent organizational, management, and leadership skills
• Proficient with Microsoft Office 365 or related software
• Expert knowledge of key performance indicators and personnel evaluation methods
• Expert at accurately interpreting complex documents and policies
• Knowledge in HR and analytical software, Microsoft teams, and other relevant software.
• Must be resident in Abuja, Nigeria or be willing to relocate.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
   

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JOB DESCRIPTION

Purpose

• The Senior Grant Compliance Officer is responsible for compliance with all grants (International, federal, state, local and private), ensuring Preston Associate International
• Development Limited (Preston Associates) complies and meets all deliverables, including monitoring of sub-recipients.
• This includes an understanding of federal and international regulations and standards, ensuring Preston Associates’ policies and activities compliance.

Key Roles and Responsibilities

Grant Compliance

• Oversee approved contracts to ensure compliance of documentation, reporting requirements and deadlines
• Develop grant compliance and applicable policies as necessary
• Conduct comprehensive review of grant internal controls, compliance policies and procedures to ascertain compliance to internal standards as applicable
• Liaise with Technical Department to ensure appropriate reports for internal and external stakeholders comply with the requirements
• Develop evaluation tools to ensure all applicable laws and standards for project finances and resources are maintained
• Work closely with senior management and departments to identify and ensure compliance with donor requirements
• Support the development, review and modification of policies/procedures/systems in accordance with government regulations, as well as client and Preston Associates organizational needs and objectives
• Develop and implement external monitoring visits, reviews, audits, and cross-site evaluations in collaboration with the appropriate departments. Report findings to the CEO and Technical Advisor
• Adhere to organizational policies and procedures, local laws and regulations, and applicable donor requirements.
• Sub-awards Monitoring
• Document the process by which sub-recipients are selected for awards and notify applicants and other stakeholders of awards granted
• Establish system for grants monitoring including designing templates for grants status reports for use by the senior project management team
• Ensure sub-recipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with Preston Associates business practices
• Monitor sub-recipient compliance with federal regulations and the requirements of their sub-recipient agreements through site visits, audits, and other mechanisms applicable to sub-recipient monitoring. Recommend actions necessary to resolve issues/concerns
• Provide guidance in interpreting and executing applicable regulations and sub-recipient award terms and conditions.
• Grant Management
• Identify gaps in existing grants management systems and provide recommendations to
• strengthen them while also building on developing and strengthening projects and organizational internal policies and Standard Organization Procedures
• Facilitate regular meetings with fiduciary partners to ensure proper spending of all available funding
• Attend fiduciary governance, committee meetings, and workgroups as necessary
• Work with Technical Department to create program budgets
• Ensure review of project specific accounts, financial control systems, and program management to ensure effective internal controls, and participate in the development of new internal control initiatives
• Keep a schedule of grant renewal dates, reporting dates, and new grant due dates
• Maintain supporting schedules to support proper accounting treatment of grants
• Provide support for requests from grant writers for both grant applications and regular reporting
• Annual review and update of Grant Management Policies to ensure compliance with current regulations.
• Annually update registration in System of Award Management (SAM) to manage all grant funds awarded
• Conduct training for employees, and subaward recipients/personnel where appropriate, on both existing and improved policies, process flows, SOPs, and donor compliance requirements
• Follow-up on recommendations from reports from the donors, and internal and/or external auditors to ensure conformity.
• Performs other duties as maybe identified and assigned.

Key Performance Indicators

• Process improvements
• Certification with national and international standard bodies
• Rate of quality compliance
• Rate of compliance to contract/grant requirements
• Accurate implementation and reports
• Contract financial management
• Rate of stakeholder satisfaction
• Grant closeout efficiency
• Regulatory compliance
• Grant application success rate

Required Skills and Competencies

Skills/Knowledge

• Bachelor’s degree or Higher National Diploma in law, finance, business administration, or related field, Master’s degree will be an added advantage
• Minimum of ten (10) years' work experience grant management and compliance preferred
• Proven experience in contracts, grants management, compliance and documentation required
• Excellent knowledge of organizational policies and procedures, local laws and regulations, and applicable donor requirements
• Excellent knowledge of grant rules and regulations of multilateral (IMF, UN, WHO, EDF etc.), bilateral organizations (USAID, FCDO, DFID, CIDA etc.) and other major funders e.g. the Gates Foundation, MasterCard Foundation, etc.
• Excellent knowledge of the industry’s standards and regulations
• Excellent data analysis skills with the ability to collect, analyze, and present compliance metrics to inform problem-solving and decision-making
• Proven experience of analytical software, Microsoft teams, Microsoft Office 365 and other relevant software
• Outstanding methodical and diligent planning abilities
• Expert communication skills
• Expert at accurately interpreting complex documents and policies
• Knowledge of AI and big data development sector and research
• A business acumen partnered with a dedication to legality
• Strong ability to be proactive, think critically, network, collaborate, negotiate, mentor, manage time, influence outcomes, work independently and in a team, take decisions and resolve conflicts. Maintain confidentiality, high integrity and professionalism
• Must be resident in Abuja, Nigeria or be willing to relocate.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.