Senior Finance Officer at INTERSOS

JOB PURPOSE:

Under the overall supervision of the Finance Manager and in coordination with Country Finance Coordinator, The role holder will be responsible, for improving the financial capacity and workflow, also ensuring effective execution of cardinal financial responsibilities like spending overview with the program team, support in bank reconciliation, initiating payment on the bank platform, Supervision of the finance team, conducting induction training for non-finance staff, liaise with logistic to ensure the observance of the procurement procedures. etc, most importantly demand someone with a well-grounded understanding of the Nigerian context and the policies and procedures of INTERSOS).

RESPONSIBILITIES:

• Prepare donor reports for all grants less than USD 300,000 for FM review.
• Prepare proposal budgets in consultation with Program managers of Under USD 300,000.
• Authorize PRs on IMP between NGN 500,001 to NGN 3,000,000.
• Assist PMs in the preparation of Spend Plans for all budget amounts.
• Monitored closely budget versus actual, proactively highlighting areas of concern.
• Hold Monthly review meetings with PMs for all budgets less than USD 300,000.
• Assist in providing procedural and technical to staff within the area of finance and budget, to ensure compliance with donor financial policies, rules, and regulations.
• Review monthly cash and bank reconciliation, before sharing it with Finance Manager.
• Allocate budget lines for shared costs for purposes of shared procurement.
• Prepare in collaboration with the finance officer the monthly visits plan for the Roving Finance Assistants and communicate to the Finance Manager and Country Finance Coordinator.
• Support the Finance Manager with month-end balance sheet reconciliation and grant reconciliation.
• Ensure that all transactions relating to all projects are captured into the INTERSOS accounting system daily and with the utmost quality and integrity.
• Manage the cash and the accountancy of the base; Check and ensure invoices and supporting documents are adequately supported and are eligible before initiating payment on the online bank platform.
• Weekly review of the payables aging report and collaborate with Project managers, Logistics, and general staff for liquidation.
• Conduct induction, training, and support to new staff regarding generally accepted financial procedures and donor requirements.
• Collaborate with the finance to prepare annual financial reports, Tax remita, and other statutory returns and plan financial statements.
• Manage IMP PRs, ensure all PRs are closed and documents are archives and PN, verify with supporting document daily, before sending it to FM.
• Liaise with the logistician to ensure the observance of the procurement procedures.
• Support the project staff in any related financial issues like volunteers’ payments, casual workers, guards, housekeepers…. etc., and ensure having the appropriate payment documents.
• Ensures that all resources of the area are allocated to the project.
• Ensures that non-allocated resources are not used on any project unless approval is given by the FM.
• Attend and provide input and support to grant opening and project implementation closing meetings.
• Carry out any other duties related to the position and necessary for the achievement of the Finance and programs objectives

POSITION REQUIREMENTS:

• An undergraduate degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration.
• Minimum of 5 years of relevant work experience at national and international organization level working as finance officer or similar.
• Strong understanding of General Accounting, budgeting, financial management and donor reporting.
• Excellent computer skills, especially Excel.
• Demonstrated leadership and very good interpersonal/communication skills.
• Demonstrate experience with different donor finance compliance and reporting.
• Ability to perform and assure high accuracy in work under stress.
• Positive and solution-oriented personality.
• Fluency in English is required.