Senior Executive Assistant at Anadach Consulting

Our client is a remote organization, with a strong commitment to providing high-value opportunities for talents. They offer on-demand courses, personalized coaching sessions and essential tools to boost efficiency and marketability. 

As a result of expansion and strategic initiatives aimed at delivering increased value to clients’ experience, career opportunities exist for high performing professionals that can contribute to a rapidly growing organization. 

Job Summary:

The role holder will support 3 - 4 C-level executives across U.S. time zones, handling a range of complex administrative tasks. The role holder will be a critical partner to leadership, ensuring calendars, travel, expenses, events, and special projects run smoothly. 

Key Roles and Responsibilities

Manage Calendars & Schedules 

• Coordinate and prioritize multiple executives’ calendars, schedule internal/external meetings, and ensure no detail slips through the cracks. 

Travel & Event Coordination 

• Book flights, create detailed itineraries, organize team off-sites or events, and handle last-minute changes with poise and efficiency. 

Expense Reporting & Light Project Management 

• Track receipts, manage expense submissions, and assist with small-scale project tasks (follow-ups, status checks, and deliverable coordination). 

Executive Communications 

• Draft emails, memos, or briefs for leadership with clear, concise language that reflects each executive’s voice and objectives. 

Confidential Task Handling 

• Exercise discretion when dealing with sensitive information or high-stakes decisions, ensuring trust and privacy at all times. 

Process Improvement 

• Identify and implement ways to optimize administrative processes, from streamlined scheduling to improved reporting. 

Qualification and Competence 

• Minimum of 5 years of Executive Assistant experience supporting C-level (or VP-level) leaders, ideally in fast-paced environments (tech or multinational firms). 
• Excellent spoken and written English with strong cross-cultural communication skills.
• Proactive, detail-oriented approach—you anticipate needs, solve problems early, and never let tasks fall through the cracks. 
• Adaptability to U.S. time zones (Eastern/Central/Pacific) and willingness to adjust schedules as needed for urgent requests. 
• Reliable high-speed internet and ability to thrive in a remote-work setup using collaboration tools (e.g., Slack, Google Workspace, Asana). 
• Comfortable with U.S. business etiquette—capable of interfacing with senior leaders, clients, and stakeholders in a professional manner. 
• Proficient in a range of productivity, communication and collaboration tools but not limited to Notion/Trello, Google/Outlook Calendar, Zoom, Teams, Google workspace, and AI tools.

Work Schedule

• 40 hours a week
• Monday - Friday (9am- 6pm Eastern US Time) with some light weekend work as needed 

Please Note: Applicants will be screened on a rolling basis and only shortlisted candidates would be contacted.