Senior Contract Engineer at Jake Riley Limited

JOB PURPOSE 

• The job holder is responsible for coordinating and supervising all activities related to the management of major contracts (EPC, EPCI, EPSCC...) up to their close-out. The job holder is also responsible for the development (tendering/contracting phase) of additional contracts that could be necessary during the Life of Project. As such, the job holder is responsible for:
•  Implementation, maintenance, and control of all procedures associated to Contract / Procurement activities. 
• Implementation, maintenance, and control of the filing system for all the contractual documentation issued during the Project course. 
• Organising, directing, supervising, and supporting a team composed of several buyers placed directly under his responsibility. 
• For new contracts necessary to be developed during the Execution phase, coordinating the whole tendering process (including, as necessary, pre-qualification process), coordinating the issue of CFTs, coordinating / managing the clarification and negotiation phases, coordinating the issue of RTAs, development, and issue of contracts, coordinating / participating to their approval process. 
• Supervising / coordinating the approval process of amendments (changes orders / addendum) of all Contracts / Purchase Orders. 
• Supervising / coordinating Contract Management during the Execution phase, supporting Contract and Procurement engineers in the performance of their duties. 
• Supervising or performing the close-out of Contracts with respect to TEPNG and Project procedures. 
• Consolidating / reporting progress related to Contract activities. 
• Supporting Project Management for all questions/matters related to Contract activities. 
• The job holder shall liaise actively with all Package and Line Managers and, as a general manner, with all the Project Control team members, for the performance of the above duties. The job holder is also the correspondent for Project to the Contract and Procurement department from TEPNG and will also have to liaise with Legal and Assurance departments from Corporate and TEPNG. The job holder shall observe and shall impose strict confidentiality all along the course of the Project and specifically during tendering phases of (new) contracts. The job holder reports hierarchically to the General Manager / Project Control Manager. The job holder is also accountable for demonstrating an exemplary behaviour with regards to HSE rules & requirements and for implementing and controlling HSSE rules within his area of responsibility. 

ACTIVITIES 

• As a general manner, to provide assistance to the Project Management for all matters related to Contract FSO UNITY Replacement Project activities. 
• Supervision of sectional contract activities to meet audit needs, and to ensure compliance with ABS/SOX, DGEP/TUCN referentials, TUCN policies and procedures, in order to minimize any potential partner/audit claims or court actions. 
• Handles and oversees Purchases and Contracts for the Project. 
• Perform analysis of assigned Purchase Requisitions (PR’s) of adequate material specification, budget authorizations and relative cost centers, raise RFQ, and to follow-up until PO creation, including resolving related issues. 
• Ensure buyers liaise with SAP Master Data team for effective capture of material creation, modification, and deletion. 
• To comply with and ensure compliance by all members of his / her team, as well as Total Group Business rules and Ethics. He must be current and up to date with these. 
• MUST maintain and facilitate adequate Follow-up with Internal clients. 
• To optimize by all means possible by bringing his / her professional experience to bear, contracts with emphasis on making Savings for the Company including possible cost avoidance from PR reviews, while optimizing on quality and lead times. 
• Ensure key focus of project purchases for timely deliveries on campaigns. 
• Periodic assessment of operational plans gained from internal clients, for cascading within section for adequate anticipation and negotiations. 
• Reviews all PRs assigned, select appropriate vendors for Call for Tender, receive and analyze quotes from vendors, recommends vendor for service or purchase order issuance. Creates service or Purchase Order and ensures follow-up till service delivery/delivery point having due respect for Total Group as well as TUCN laid down rules and procedures. 
• Pay attention to TUCN General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities. 
• Liaise with the Departmental Manager In order to Initiate discussions with TOTALENERGIES Head Office via OPS/CA and CATMAN representatives to update best practices, clauses and general information on trends, costs, and improvement areas. 
• Cross-checks all commitments created by his / her team, certify them ok by endorsing the signature circulation sheet before getting such passed to the Project Control Manager for approval. 
• Follow and ensure follow-up by all members of his / her team of PR and PO performance including expediting till service delivery and Supplier invoice payment. Exceptions must be reported and conveyed to user duets for adjustment that may impact on operational activities. 
• Follow up to ensure adequate and timely resolution suppliers payment anomalies brought to his / her attention. 
• Liaise with the transit department, expediting and warehouse teams for prompt shipment of items ordered on FCA Incoterms, after prior determination of most efficient transport means considering priority level as determined by site. 
• Ensure proper facilitation, to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates) for relevant materials/equipment and verifying compliance through proper documentation and successful execution of Factory Acceptance Tests, working closely with TOTAL Head Office, end users, and external partners. 
• Monitor and enforce the use of e-sourcing tools by every member of his / her team to meet up with a target of events set for the Division. 

ACCOUNTABILITIES 

• Designee nominated is accountable to: 
• Organize his job in full respect and within the limit of defined and approved planning & budgets. 
• Have good relationships with other Departments / Packages of the Division. 
• Have good relationships with other TEPNG entities such as Strategy and Planning Division, Production Division, Engineering, Project and Modifications Division. 
• Ensure a transversal way of working, in a good team spirit. 
• Always ensure that commitments are made with the best possible compromise between, lead time, value and quality 
• Training & assistance of members of his team, and when possible other departmental staff. Observation: 
• The position is essential in the TUCN organization in terms of meeting User requirements and deadlines. Failure to do so may expose the Company to embarrassing operational problems with huge cost impacts. 

HSE OBJECTIVES 

•  Familiarize self with TEPNG emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act, or operation 
• Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring. 
• To fully comply with office security, health, and safety instructions. 
• To stay vigilant and maintain continuous awareness of hazards and surroundings. 
• To report to Management on any issue they may face or observe and propose ways of improvement. 
• To take care of colleagues’ safety and behavior without hesitating to intervene as much as necessary. 
• To give his/her own input and making sure the workplace is safe (clean and tidy) When in doubt, ask questions to gain clarification. 
• To participate actively in anomaly reporting 
• To fully comply with Security rules about Travelling in Nigeria 

QUALIFICATIONS / EXPERIENCE REQUIRED 

•  Professional Experience (years): 10-20 
• Experience in similar position (years): mini 7-10. Managerial experience required at same / equivalent position. 
• Level / Diploma: Engineer, or equivalent. Sound knowledge of Contract development / mgt in an international context. 
• Membership of the Chartered Institute of Purchasing & Supply (CIPS UK or Nigeria) or similar supply chain bodies not a prerequisite but would be encouraged. 
• Candidate’s ability to utilize SAP/R3 and e-sourcing tools will be an added advantage. 
• Languages: English mandatory / French advantageous.