Senior Contract Engineer at Jake Riley Limited

Role Description

ACTIVITIES

• To provide a professional contract engineering service, the SERVICE holder must pay particular attention to ensure that project procedures are strictly followed so that no contention can be raised at a later date. The SERVICE holder shall also keep the Ubeta Head of Contracts fully appraised of all developments that may impact the successful delivery of the Contracts he is in charge of.
• Where necessary, the SERVICE holder shall liaise with Contract Engineers responsible for other Ubeta Package Contracts to ensure contractual interface matters are identified and appropriately managed and to assist with achieving a consistent approach across packages as far as is practicable. In addition, the SERVICE holder shall work with other functions within the Ubeta Project Control Team (e.g. planning, cost control, QA/QC, document control, etc.) to successfully deliver the Contracts.

PRE-CONTRACT – (UP TO CONTRACT AWARD):

•  The SERVICE holder is directly responsible for the contractual and administration aspects of the call for tender of the contracts under his/her responsibility. In doing this, the SERVICE holder will be required to:
• Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Ubeta and Company procedures;
• Administer the tendering process to ensure the “due process” is respected and timely progress is achieved, including preparation and issuance of communication documentation with Tenderers, organization of tender clarification meetings, organization of tender correspondence and filing, etc.
• Liaise with the Ubeta Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure these authorities are kept up to date with tender progress and developments, to obtain any necessary
•  attendance at meetings and to obtain all necessary approvals;
• Liaise with the relevant Engineer in Charge on technical issues to ensure that these are adequately incorporated into the tender process;
• Validate Tenderer compliance with Bid Bond, Bank Statements, Insurance and Parent Company Guarantee requirements and the like;
• Evaluate contractual proposals and assist in evaluation of technical and commercial proposals where applicable;
• Assist in the preparation of the Technical Recommendation Report and the Recommendation to Award;
• Prepare final contract documents and obtain signatures for execution of the contract;
• Close out the Pre-contract phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence, etc).

POST-CONTRACT – (FROM CONTRACT AWARD TO CONTRACT CLOSE-OUT):

•  The SERVICE holder is directly responsible for ensuring the Contracts under his/her responsibility are executed in accordance with the agreed contractual terms and conditions and that Company interest is protected at all times. In doing this, the SERVICE holder will be required to:
• Provide advise to the Company representative on contractual issues, and prepare / validate all contractual correspondence;
• Liaise with the Ubeta Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure all necessary approvals are obtained for change orders where appropriate;
• Analyze requests for change orders, and prepare / validate change order documents where appropriate;
• Ensure all contractual certificates, guarantees, bonds and insurances required under the Contract are in place and in the due time;
• Prepare certificates to be issued to Contractor by Company in accordance with the contract;
• Coordinate the processing of Contractor’s monthly applications for payment, and verifying invoice submissions;
• Prepare contract closeout documentation in line with Company procedures.

CONTRACTS DATABASE

•  The SERVICE holder is responsible for maintaining a database which tracks existence and the evolution of the contract, change orders, certificates, approvals and the like during the life of the project for the Contracts under his/her responsibility.

SAP CONTRACTUAL DATA

•  The SERVICE holder is responsible for the maintenance of all contractual data necessary to be recorded in SAP for establishing commitments, their follow up and invoice payment for the Contracts under his/her responsibility.

ACCOUNTABILITIES

• Designee nominated is accountable to:
• Organize his job in full respect and within the limit of defined and approved planning & budgets.
• Have good relationships with other Departments / Packages of the Division.
• Have good relationships with other TEPNG entities such as CPNC, Strategy and Planning Division, Production
•  Division, Drilling and Completion Division, Engineering, Project and Modifications Division.
• Ensure a transversal way of working, in a good team spirit.

HSE OBJECTIVES

• Familiarize self with TEPNG emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act, or operation
• Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring.
• To fully comply with office security, health, and safety instructions.
• To stay vigilant and maintain continuous awareness of hazards and surroundings.
• To report to Management on any issue they may face or observe and propose ways of improvement.
• To take care of colleagues’ safety and behavior without hesitating to intervene as much as necessary.
• To give his/her own input and making sure the workplace is safe (clean and tidy)
• When in doubt, ask questions to gain clarification.
• To participate actively in anomaly reporting
• To fully comply with Security rules about Travelling in Nigeria

Required Qualification and Background

• Contracts experience (6-8 years minimum) of EPSC and related Contracts in the Oil & Gas industry within a client organization.
• Good team spirit and open communication skills.
• Well organized, diligent and proactive.