Senior Administrative Secretary at MacTay Consulting

Responsibilities

• Complete a broad variety of administrative tasks for the Organization including managing an extremely active administrative structure of the organization.
• Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
• Sets up meeting files, scheduling, and calendaring meetings. 
• Setting location, time, and appropriate duration, identifying, inviting, and confirming participants, facility arrangements where required.
• Prepare travel arrangements, expense reports, and all items needed to ensure the performance of all departments.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature.
• Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately.
• Manage the Managing Director’s office ensuring the proper documentation and record-keeping on behalf of the CEO.

Qualifications and Qualities

• A First Degree in any discipline.
• 3 - 5 years’ experience on the role.
• Excellent People management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office suite.
• Good stakeholder management skills; must be able to effectively manage conflicting expectations.