Secretary to the Group Managing Director at Jamub Group

Job Summary

• We are seeking a highly organized, discreet, and experienced Secretary to provide administrative support to the Group Managing Director (GMD).
• The successful candidate will be responsible for managing the GMD's schedule, coordinating travel arrangements, preparing correspondence, and ensuring the smooth operation of the GMD's office.

Responsibilities

• Manage the GMD's schedule, including coordinating meetings, appointments, and travel arrangements.
• Prepare and coordinate correspondence, reports, and presentations on behalf of the GMD.
• Develop and maintain effective filing systems, both physical and digital.
• Handle confidential and sensitive information with discretion.
• Coordinate and arrange meetings, conferences, and other events as required.
• Develop and maintain relationships with key stakeholders, including senior management, customers, and suppliers.
• Provide administrative support to the GMD, including preparing expense reports, arranging travel, and coordinating logistics.
• Ensure the GMD's office is well-organized and maintained.
• Develop and implement administrative processes and procedures to improve efficiency.
• Perform other administrative tasks as required.

Requirements

• Minimum of 5 years experience as a secretary or administrative assistant to a senior executive.
• Bachelor’s degree in business administration, Secretarial Studies, or related field.
• Excellent communication, organizational, and time management skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to work in a fast-paced environment and prioritize tasks effectively.
• Strong attention to detail and ability to maintain accuracy.
• Ability to develop and maintain effective relationships with stakeholders.
• Experience working in a similar industry or sector.
• Certification in secretarial studies or administration.
• Familiarity with other software applications, such as Google Suite or Salesforce.